Are spreadsheets good for data management

Excel is great for what it does with data. You can even connect Excel to data visualization software like Power BI.

A lot of companies use Excel to create pivot tables, look at line-item lists and build graphs. But some businesses rely on it way too much. If you’re running large data sets or entire projects in Excel, then you might want to consider what you are missing with a tailored solution that can give you more accurate data more of the time.

Permissions

In Excel, anyone can update a spreadsheet who has access to it. It’s just a spreadsheet that someone updates by hand.

However, if you are using a database and a platform like SharePoint, only people with the proper permission can edit fields. Whereas in a spreadsheet, anyone who has the spreadsheet can edit whatever they want.

If you have all your financial data in Excel, why would you let someone who is not in accounting make official edits to financial data? There are no controls on the data in a spreadsheet.

 

Automation

If you are using Excel, chances are your data is not automated, which means data is not flowing from software that collects the data to the software that projects that data with visualization tools.

If a data transfer is not automated, then guess what? You are doing data entry and copy and pasting cells. Not only are you wasting extra time and resources, you risk making errors with your data.

Accuracy

Check out our story on why your data is not accurate.  Humans enter data into the Excel fields. With every human task, there are inevitably errors that will be made with data entry. Even a hidden decimal or hidden row can cause your entire excel sheet to be inaccurate.

With a data entry process or the right enterprise-level software, you can control what data you enter with checkboxes and dropdowns. This limits possible entries and errors.

HingePoint covers the AEC Industry and is the author of The AEC Industry 4.0 Report and the Autodesk Industry Report 2017. HingePoint helps construction and real estate development companies take control of their company’s information. We combine systems, software, and data so all company information can be seen and accessed from one screen, like a smartphone or computer.

HingePoint provides Procore, SharePoint and Salesforce consulting for Commercial Real Estate and Construction companies. HingePoint also helps the AEC industry with development & integration of AutoDesk and Procore products with enterprise systems. We are a trusted partner with over 25 years experience of systems development and integration work in the AEC industry. Our clients range from top hotel brands and restaurant chains to AEC firms and real estate developers and Facilities Management. We provide BIM with ROI. Results Guaranteed…Literally Guaranteed.