In Quarter 2, 2018, that is April – June 2018, there were many Microsoft Office 365 and SharePoint Online update. HingePoint wants you to know what they are. We will summarize the big releases for you here and how they might impact you.

Latest Microsoft Upgrades in 2018


Published On: September 04, 2018

New feature: Modern library content types and document templates in SharePoint Online

We are rolling out a new feature in SharePoint Online that will allow adding document templates to a SharePoint library as any content type. We’ll begin rolling this feature out soon. This message is associated with Office 365 Roadmap ID 33039

How does this affect me?

With this new feature, we are adding the streamlined ability to add document templates to library content types. We’re also adding the ability to edit the New menu to add, hide, or reorder the new file type options. We’ll be gradually rolling this out to Targeted Release customers in early September, and the worldwide rollout is expected to be completed by the end of October.

What do I need to do to prepare for this change?

There is nothing you need to do to prepare for this change. Please click Additional Information to learn more.
Additional Information.


Published On: August 31, 2018

Updated feature: New group management capabilities in SharePoint Online admin center

We’re updating Office 365 Group management capabilities in the SharePoint Online admin center. We’ll begin rolling this feature out soon. In the current Microsoft 365 admin center experience, the following Microsoft 365 admin roles can manage Office 365 Groups: global administrators, user administrators, and Exchange administrators. In response to customer feedback, we will provide additional SharePoint Online administrator permissions to manage Office 365 Groups in the new SharePoint Online admin center. This message is associated with Office 365 Roadmap ID: 32864

How does this affect me?

After this change takes place, SharePoint Online administrators will be able to perform the following tasks to SharePoint Online team sites tied to Office 365 Groups: create, restore and change Owners of a group. We’ll be gradually rolling this change out starting in October, and the rollout will continue through the end of the year as part of a broader refresh of the new SharePoint Online admin center. We anticipate rollout completion worldwide by the end of January.

What do I need to do to prepare for this change?

There is nothing you need to do to prepare for this change. Please click Additional Information to learn more.
Additional Information.


Published On: August 28, 2018

New feature: Mass delete notification in SharePoint Online and OneDrive for Business

We’re launching a new mass delete notification feature for SharePoint Online and OneDrive for Business. We’ll begin rolling this feature out soon. This message is associated with Office 365 Roadmap ID: 31754

How does this affect me?

To help raise awareness of uncommon or accidental file deletions, we will now make a best effort attempt at notifying your users if a large number of files are deleted, and we will provide the option to restore those files. For OneDrive for Business users, if a large number of files are deleted from a user’s OneDrive, the user will receive an email notifying them of the deletion and it will include an option to restore their files from their Recycle Bin. For SharePoint Online team sites, if a large number of files are deleted, the person that deleted them – either the site owner or a member – will be sent an email notifying them of the deletion and it will include an option to restore their files from their Recycle Bin. Notifications are sent to users when a higher than usual number of files are deleted per hour. This is not to be considered a fail-safe file recovery solution – it is a continuation of best efforts we are making to protect your files from accidental loss. Each email notification will include an unsubscribe link at the bottom for those that wish to opt out of this type of notification. We’ve begun gradually rolling this out to Targeted Release organizations, and the rollout will continue for Standard Release organizations in late September. This rollout is excluded from Office 365 subscriptions in GCC, GCC High, BlackForest, and Gallatin.

What do I need to do to prepare for this change?

There is nothing you need to do to prepare for this change. Please click Additional Information to learn more.
Additional Information.


Published On: August 28, 2018

Updated feature: New ways to configure flows in SharePoint Online

Based on the feedback we’ve received from Office 365 administrators like you, we are introducing a new option in our libraries to be able to pick the approval mode desired (Request sign-off, or Content approval), or to turn approvals off altogether. We’ll begin rolling this feature out soon. This message is associated with Office 365 Roadmap ID: 30551

How does this affect me?

-Site owners will now be able to go to lists or libraries, and click on “Configure flows”, which will bring up a new panel with settings that will allow them to change the approval mode or to turn approvals off altogether. We’ll be gradually rolling this out to Targeted Release organizations in early September, and the roll out will be completed worldwide in mid-September.

What do I need to do to prepare for this change?

There is nothing you need to do to prepare for this change. Please click Additional Information to learn more.
Additional Information.


Published On: August 23, 2018

Updated features: SharePoint Online News and modern pages

We’re updating SharePoint Online news and are improving the modern page editing experience. We’ll begin rolling these updates out soon.

This message is associated with Office 365 Roadmap IDs: 32696 &32970.

How does this affect me?

After these updates roll out, you will experience the following changes:

– SharePoint Online News updates: Besides the new carousel layout in the News web part, we’re enabling you to reuse existing content in the SharePoint Online News distribution system. With News link you can share a link to items like existing news within your company, news from your public website, LinkedIn articles, and so on. The News link will automatically show an image, title, and description for the link when available. Each of these values can be edited by the author.

– Modern page editing updates: Users who go to edit a modern page will be able to see if someone else is already editing that page. They’ll be able to see who that person is and how to contact them. Additionally, to prevent unintentional page lockouts, a user’s editing session will time out after 5 minutes if no changes have been made to the page content.

These updates will gradually roll out to Targeted Release organizations in early September, and the roll out will be completed worldwide by the end of November.

What do I need to do to prepare for this change?

There is nothing you need to do to prepare for this change. Please click Additional Information to learn more.
Additional Information.


Published On: August 22, 2018

New feature: Add a SharePoint Online page, news or list as a tab in Microsoft Teams

Today, team members can work with SharePoint Online files and document libraries directly inside the Microsoft Teams user experience.

After this change takes place, when you ‘add a tab’ in Teams using the ‘SharePoint’ tab app, we are making it easier to choose between available lists, pages and news items — to quickly bring them into Microsoft Teams.

This message is associated with Office 365 Roadmap ID: 30687.

How does this affect me?

This feature will allow you and your users to select SharePoint Online team site news articles, pages, and lists from a simple dialog box that shows all available content from the connected SharePoint Online team site. Once you choose the desired SharePoint Online-based content, it will appear as a tab in Teams and will remain intact within SharePoint Online.

We’ll be gradually rolling this out to Targeted Release “entire org” organizations in late August 2018, and we anticipate rollout completion by the end of September 2018.

What do I need to do to prepare for this change?

There is nothing you need to do to prepare for this change. Please click Additional Information to learn more.
Additional Information.


Published On: August 22, 2018

New feature: SharePoint Online view formatting

SharePoint Online view formatting is a new Office 365 feature. We’ll begin rolling this feature out soon. This message is associated with Office 365 Roadmap ID: 32990.

How does this affect me?

With this change, you’ll be able to improve the display of views in SharePoint Online lists with formatting. The view formatting text describes the elements that are displayed and their display style. The data in the list doesn’t change. Anyone who can create and manage views in a list can access view formatting from the View options menu. We’ll be gradually rolling this out to Targeted Release organizations in late August, and the rollout will be completed worldwide by the end of September.

What do I need to do to prepare for this change?

There is nothing you need to do to prepare for this change. Please click Additional Information to learn more.
Additional Information.


Published On: August 20, 2018

Updated feature: Apply existing site designs to associated hub sites in SharePoint Online

In August 2018, we’re rolling out an update to SharePoint Online hub sites that will allow for site designs to be applied to associated sites. This message is associated with Office 365 Roadmap ID: 30699.

How does this affect me?

Once a site gets associated to a hub site, it not only inherits the theme of the hub site, it can now be further configured using a site design – providing a powerful management option to further configure any associated sites to enforce permissions and configure additional site components using site scripts. You can learn more about site designs and site scripts here: https://aka.ms/spsitedesigns. This is an optional hub site setting. The site design and associated site script will need to have already been published in your organization. If you don’t wish to reuse this site design in self-service site creation be sure to scope it to restrict visibility. You can learn more about site designs scoping here: https://docs.microsoft.com/sharepoint/dev/declarative-customization/site-design-scoping. We’ll begin rolling these changes out to Targeted Release organizations before the end of August and the roll out will be completed worldwide by early October.

What do I need to do to prepare for this change?

This is an optional setting that can be configured for each hub in your organization. No changes will be made to your current hub configurations, so if don’t want to enable this additional extensibility option for your organization, then no additional action is required. Please click Additional Information to learn more.
Additional Information.


Published On: August 15, 2018

Updated feature: Revised versioning settings in OneDrive for Business and in team sites in SharePoint Online

As we previously announced in MC138148, we will be providing an option to opt out of the upcoming document library versioning setting update. The library versioning update will prevent your users from disabling versioning, thus ensuring the availability of recoverable content. You can start opting out today using the SharePoint Online Management Shell cmdlet provided later in this post. This message is associated with Office 365 Roadmap ID: 30544.

How does this affect me?

If you choose to opt out, your organization will not be able to take advantage of the upcoming version setting update. Document library’s versioning can be turned off by end users, and as a result, documents lose the protection of version recovery. Hence, we highly recommend you leave this setting on-by-default for the upcoming version setting update.

What do I need to do to prepare for this change?

If you would like to utilize the new file versioning settings, there’s nothing you need to do to prepare for this change. If you would like to opt out of the versioning setting update, you can use the SharePoint Online Management Shell cmdlet, and you must do so by September 30, 2018. After September 30, we will begin rolling the new versioning setting out and will honor your organization’s existing settings. The following cmdlets are used to opt out of versioning settings: Command: Get-SPOTenant/Set-SPOTenant Parameter: EnableMinimumVersionRequirement Value: True – default value, opt-in to the versioning change. Fales – opt out. These commands require version 16.0.7918.1200 of the SharePoint Online Management Shell or greater. To download the latest version of the SharePoint Online Management Shell, visit https://www.microsoft.com/download/details.aspx?id=35588. After you run the cmdlet to change the value, please check if the value is set correctly by running the Get-SPOTenant cmdlet. Click Additional Information to learn more.

Additional information


Published On: August 10, 2018

New feature: Save for Later in SharePoint Online

Save for Later is a new Office 365 feature. We’ll begin rolling this feature out soon.

This message is associated with Office 365 Roadmap ID: 30692.

How does this affect me?

This feature will allow you and your users to save news posts and pages right from the SharePoint Online web interface, just as is possible on the SharePoint Online mobile app today.

We’ll be gradually rolling this out to Targeted Release (entire org) organizations in mid-August, and we anticipate rollout completion to take place over the next few months.

What do I need to do to prepare for this change?

There is nothing you need to do to prepare for this change. Please click Additional Information to learn more.

Additional information


Published On: August 9, 2018

Updated feature: New header emphasis options are now available in SharePoint Online

We’re adding an option to add rich colors to the site header in SharePoint Online. We’ll begin rolling this change out in late August.

This message is associated with Office 365 Roadmap ID: 30697 30697.

How does this affect me?

To provide more site branding flexibility, we are enabling you to modify the color shade of your site headers. This header emphasis will be based on the currently applied site theme color and can either be a lighter, softer color or a darker, stronger one. The site owner always has the option to set the color to gray or revert to the original. Please note that this option currently only applies to SharePoint Online themes and not custom ones.

Color shade adjustments to site headers can be made by accessing the “change the look” settings panel.

We will begin gradually rolling this out to Targeted Release organizations in late August, and we anticipate rollout completion worldwide by the end of September.

What do I need to do to prepare for this change?

You don’t need to do anything to prepare for this change. Please click Additional information to learn more.

Additional information


Published On: July 27, 2018

We’re rolling out multiple feature updates for SharePoint Online self-service site creation

This July 2018, we’ll begin rolling out several improvements to the SharePoint Online self-service site creation experience. This message is associated with Office 365 Roadmap IDs: 31070, 32588 and 31088.

How does this affect me?

– We’re making modern team site templates available for sites not connected to Office 365 Groups (31070): Previously, when Office 365 Group creation in SharePoint Online was disabled, site creators were limited to only creating a “classic” team site. This change lets site creators use modern team site templates even if Office 365 Group creation is disabled. Additionally, your users can now create communication sites even if Office 365 Group creation is disabled. As a result of these changes, the “hybrid” option in self-service site creation settings is no longer necessary and we’re removing the selection from the settings. If your organization is using the “hybrid” setting, you will notice the title selections have changed. A site that currently uses one of the new team site, communication site, or “classic site” templates will become “A new team site or communication site.” – We’ve improved subsite creation settings (32588): In the past, subsite creation settings were enabled for all SharePoint Online templates and could be disabled for Office 365 Group-connected team sites. These settings only appear in the menus display on site contents page. With this change, we’ve extended these settings to apply only to “classic” site templates and we are enabling the option for you to disable them for all site templates. If you have elected to hide the subsite menu command for Office 365 Group-connected team sites, the setting title will change to “Show the subsite command only for classic sites” and when selected, will hide the option for all modern site templates. – Language selection options for SharePoint Online sites (31088): Lastly, we’re adding a language selector setting on the self-service site creation form, which allows your users to specify a default site language that’s different from your organization’s default setting. We’ll begin rolling these changes out to Targeted Release organizations this week and the roll out will be completed worldwide by the end of August.

What do I need to do to prepare for this change?

If you want to let your users create modern sites but they were unable to because Office 365 Group creation was disabled, then no additional action is required. You will now have the ability to enable/disable the option for using modern site templates during self-service site creation and should review your current settings and adjust to the desired configuration for your organization.

Additional information


Published On: July 2, 2018

Update on Visio Web Access from SharePoint Online

Action required by September 29, 2019

Last September, we announced that we would be removing Visio Web access from SharePoint Online (MC120728). Since then we have listened to your feedback and are extending the timeline to September 2019 to allow more time for the migration of your existing Visio content to the newer platforms.

Beginning September 30, 2019, Visio Web Access (Visio Service) and its Web Part for SharePoint Online will no longer be available. Instead of Visio Web Access you can now use Visio Online and migrate your organization’s web parts to a newer experience with the new JavaScript (JS) APIs for Visio Online. Visio Online enables high fidelity viewing, sharing, and collaboration in your favorite browser, without installing the client for all Office 365 licenses. It supports embedding Visio diagrams in SharePoint Online using a modern file viewer web part and with IFrame along with JS API programmability.

How does this affect me?

Beginning September 30, 2019, users in your organization will only be able to view Visio diagrams in their browser, but not create or edit. Visio Online viewing is available to most Office 365 subscriptions.

What do I need to do to prepare for this change?

Before September 30, 2019 you should migrate any of your existing Visio content to the newer platforms.

Please click Additional Information for more detail about how to migrate your existing content.

Additional information


Published On : May 30, 2018

SharePoint List Views: List and Document Library web parts in SharePoint Online

We’re updating the List and Document Library web parts. We’ll be gradually rolling this out to First Release customers in early June, and the roll out will be completed worldwide by the end of August.

How does this affect me?

You and your users will notice improvements to the List and Document Library web parts including: drag and drop upload, support for column formatting, pinning, tile view, nested grouping view, and open in client option. All existing list and document web parts will automatically reflect these new updates.

What do I need to do to prepare for this change?

There is nothing you need to do to prepare for this change.
Please click this article for information about the List web part.
Please click this article for information about the Document Library web part.

If You Need more help with SharePoint or Office 365, click here.


Published On : May 30, 2018

Weather? Check Out our  web part and improvements to the Image web part in SharePoint Online

In order to enhance the SharePoint page authoring experience, we are introducing a new “Weather” web part and updating the existing “Image” web part. These features will begin rolling out soon to Targeted Release customers in June and the update will be available worldwide by the end of July. This message is associated with Office 365 Roadmap ID: 27740.

How does this affect me?

The “Weather” web part will allow SharePoint Online page authors to configure the web part to show weather information provided by MSN Weather for a location of the author’s choosing. The “Image” web part improvements will allow authors to provide text overlay on an image, plus add a clickable hyperlink associated with the image.

What do I need to do to prepare for this change?

There is nothing you need to do to prepare for these changes. Please click Additional Information to read about What’s new for your intranet in Office 365 including additional details about the new “Weather” web part and updates to the “Image” web part in SharePoint online.

Additional information


Published On : May 30, 2018

Updated feature: Page Metadata and Content Filtering in SharePoint

Microsoft is  updating metadata and content filtering in SharePoint Online to make organizing content easier. They will be rolling out this update beginning in mid-June and it will be available worldwide by end of July. This message is associated with Office 365 Roadmap ID 27251.

How does this affect me?

In SharePoint, your users can now access a page details panel on the page itself to edit metadata properties, as well as utilize the page properties web part to surface metadata to readers. Moreover, they will also be able to filter by metadata in the news and highlighted content web parts.

What do I need to do to prepare for this change?

You don’t need to do anything, but may consider updating your user training and notifying your helpdesk. Please click Additional Information to read about What’s new for your intranet in Office 365 including additional details page metadata and content filtering in SharePoint online.

Additional information


Published On : May 23, 2018

Terminology used for Office 365 Groups, Distribution Lists, and Security Groups are changing

Microsoft is updating terminology used across your Office 365 admin center, Exchange admin center, and Azure admin portal to provide you with a more consistent experience when interacting with groups and distribution lists. We have begun gradually rolling this change out to Targeted Release organizations, and we anticipate that the rollout will be completed worldwide by the end of June. This message is associated with Office 365 Roadmap ID: 30574.

How does this affect me, and Office 365 User?

With this change, you will see updated terminology across the Office 365 admin center, Exchange admin center, and Azure admin portal. The ‘Type’ column will now be referred to as ‘Group Type’. This column will now include values of ‘Office 365’, ‘Mail-enabled security’, ‘Distribution list’, and ‘Security’. The concept of ‘Distribution Group’ will now be referred to as ‘Distribution List’ throughout experiences such as group creation, edit, and upgrade.

What do I need to do to prepare for this change?

If your organization has a dependency on the previous values being present in the ‘Type’ column within the user experience, you will need to update your dependencies to use the new terminology. Please click Additional Information for more information about this update.

Additional information


Published On : May 23, 2018

Microsoft Whiteboard – this is Big!

Microsoft Whiteboard will be exiting preview and will be generally available in the next few months. Microsoft Whiteboard is a freeform digital canvas where people, ideas, and content can come together for creative collaboration. The app is built for anyone who engages in creative, freeform thinking before getting to their final output. It’s designed for teams that need to ideate, iterate, and work together both in person and remotely, and across multiple devices.

How does this affect me?

Microsoft Whiteboard contains an on/off switch, to give you some control with the rollout of this within your organization. The Preview switch is currently off-by-default, to give you a chance to explore the new capabilities. In the summer, this experience will be turned on-by-default, unless you explicitly turn it off. In the next few months, the updated version of the Whiteboard Windows 10 app will be available for download from the Microsoft Store. Users in your organization will be able to download and log into the Windows 10 app, as long as Whiteboard is enabled for your organization. This rollout is excluded from Office 365 subscriptions in Government, GCC, DoD, Office 365 Germany. If you are in one of these scenarios, you can ignore this message.

What do I need to do to prepare for this change?

This has administrative controls to enable and disable. This feature will be on by default, when this change takes effect. If you are not ready for your users to use Whiteboard, please disable by going to the Office 365 Admin center \ Settings \ Services & add-ins \ Whiteboard, and Turn Off Whiteboard for your entire organization. Please click Additional information to learn more.

Additional information for Microsoft Whiteboard


Published by Microsoft On : May 16, 2018

Versioning Documents for OneDrive and team sites in SharePoint Online

Microsoft Listens! And will be providing an option to opt out before releasing this change. When Microsoft will get ready to provide the opt-out option, they will publish a new Message Center post. To stay up-to-date with progress of this change please refer to the with Office 365 Roadmap ID 30544.

How does this affect Microsoft Users?

Once this roll out begins, SharePoint and OneDrive libraries will be set to retain a minimum of one hundred major versions. Existing libraries that have versioning enabled but are set to retain fewer than one hundred major versions will be updated to retain the new minimum. Libraries already set to retain one hundred or more major versions will not be affected, including those with the default setting of five hundred. With these changes, the Document Library Settings page will no longer support the ability to disable versioning or configure it to retain fewer than one hundred versions. Please note: We will be implementing settings which will allow you to opt-out of the new minimum version requirements for SharePoint and OneDrive libraries.

Additional information


Published On : April 6, 2018

Like News? Microsoft is Replacing the Public Newsfeed in SharePoint Online

In June 2018, Microsoft be making changes to the native social features in SharePoint Online.

We will be: Making the public newsfeed read-only.
Removing the option to implement the Newsfeed feature in navigation and through Tenant Administration.
Instead of using these features, we recommend using Team News, Communication Sites, and/or Yammer.

How does this affect You?

The public newsfeed is much like a public blog, or “microblog”. Anyone who sees your post can reply to it. People who are following you see your post in their Following view as well as in their Everyone view. People not currently following you see your post only in the Everyone view of the newsfeed.

Beginning in June 2018, the public newsfeed will be set to read-only for existing organizations and the option to implement the Newsfeed capability will be removed for new Office 365 organizations.

Do You Use the Public News Feed?

If Not, don’t’ worry.

If Yes?

If you are using the public newsfeed, we recommend considering options such as Team News, Communication Sites, and/or Yammer. Check out the:

Additional information

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