SharePoint is an incredible data management tool that helps organize and find on-demand data for your business.
One of the greatest things SharePoint can do is give employees in different departments the ability to have their data easily accessible and organized in one place, instead of hunting for it.
What do we mean by data? We mean contracts, project information, policies, employee training, and metrics. But there is a lot more to data than just simply having it. See our free, online eBook to learn more about getting the right kind of data in your business.
How companies hunt
Companies have historically not trusted the data they have about projects or HR tasks like employee training. Instead of going to a trusted system of record or data source, employees must hunt and gather the data.
There are many ways to hunt. Often, companies who do not trust data will have a lot of meetings about projects and find information through email, instead of looking at the system of record.
Here are four areas where SharePoint helps companies be more efficient and have more accurate, accessible information for employees.
Projects Management Dashboard
A project management dashboard is important because it keeps helps you stay on top of your projects. You can get your projects done faster, cheaper, better with fewer mistakes. SharePoint can even predict when your projects are finished, provide all necessary documentation for a project and details. We help businesses customize and integrate SharePoint for better project management.
Sales Contracts and RFPs
We’ve seen businesses use SharePoint to track contracts with governments and track hundreds of RFPs. SharePoint can even report on RFPs and – if a company has the information – the competitive intelligence needed to win an RFP, all at a push of the button.
Human Resource Portal for Corporate Policies and Procedures & Employee Training
One company we worked with had a paper sign in sheet to determine who went to mandatory training. Human resources would spend countless hours following up with employees to see who finished mandatory, government training. Now, employees can self-report by checking a box in SharePoint, and all the information is automatically reported.
Performance Metrics
A lot of companies track how well they are doing with SharePoint. They track how well they’re completing their tasks, compliance with various procedures, safety incidents, sales numbers, and contract wins. Again, with performance metrics reporting in one place, employees are not forced to track information down.
Quit the Spreadsheet
Use the tools large enterprises use, control your data with SharePoint
Managing Data with SharePoint Will Transform Your Business
Are you managing your entire company from a spreadsheet? How are you going to grow with those document management tools? Does your SharePoint work the way you want it to?
If you properly implement SharePoint, it will transform your company’s productivity. Employees will be more efficient, you’ll have better access to your company’s data, and you’ll be able to better report on key metrics. HingePoint’s custom SharePoint solutions have helped many companies struggling with unorganized data and manual, multi-step processes. Those same customers have transitioned into a more organized, productive organization through automated workflows and easy-to-search information.
HingePoint covers the AEC Industry and is the author of The AEC Industry 4.0 Report and the Autodesk Industry Report 2017. HingePoint helps construction and real estate development companies take control of their company’s information. We combine systems, software, and data so all company information can be seen and accessed from one screen, like a smartphone or computer.
HingePoint provides Procore, SharePoint and Saleforce consulting for Commercial Real Estate and Construction companies. HingePoint also helps the AEC industry with development & integration of AutoDesk and Procore products with enterprise systems. We are a trusted partner with over 25 years experience of systems development and integration work in the AEC industry. Our clients range from top hotel brands and restaurant chains to AEC firms and real estate developers and Facilities Management. We provide BIM with ROI. Results Guaranteed…Literally Guaranteed.
Frequently Asked Questions
Why You Should Use SharePoint Online as a Database
With Sharepoint, an intranet portal system, companies can organize employee data into one central location so everyone has easy access to it.
Data means any kind of information that has been collected from an individual or group Contracts, projects, policies, trainings, and metrics. However, there’s so much more to data than just collecting it! Get an overview of some of the best ways to get quality data for your business with SharePoint with our free eBook!
Is SharePoint a Data Management System?
Sharepoint isn’t just a place where documents go; it has lots of features beyond storing files. It’s a powerful tool for managing data and collaborating across teams. Sharepoint can be used as an alternative to traditional file sharing systems for resolving issues related to data storage.
Can SharePoint Do Records Management?
In addition to unified labels for retention and sensitivity, Microsoft has introduced new features such as record classification and audit trails which will help organizations comply with various regulations.
What Data Can SharePoint Manage?
SharePoint data management tool gives you complete control of many content types as database files, as well as customized access services. For starters, users can configure the following data points:
- Contracts
- Project Information and Timeline Context
- Policies
- Training Documents
- Customer Records
- Metrics
