What is data?

What is data?

By Bryce Finnerty

What is data? Many businesses struggle when accessing, finding, mining, cleaning and organizing data about their business. We help a lot of businesses… Read More


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                    [post_content] => “Many companies spend more time looking for the right data than actually making decisions based on the information they have. Think about the last project you had and how much of your effort was placed in finding the right information.” -Bryce Finnerty (HingePoint CEO and Founder)

Microsoft responded early to the coming age of data overload.

SharePoint was created to manage your documents at your company.

If you have a large organization (like a construction company or commercial real estate firm) and you're managing your documents without a system like SharePoint Online (in Office 365), your documents are probably unorganized, in a variety of systems, and difficult to find.

Storage systems like Dropbox and Google Drive do work very well for some. However, they are far from ideal when your company needs to share files and collaborate efficiently across different departments, or externally with contractors or vendors.

Not having a document management system or the collaboration tools to keep everything organized and secure will end up costing you in the long run. What you need is a document management system that will place your files in a hierarchy. Microsoft Office 365 has a built-in document management system... it's called SharePoint Online.

Finnerty says that if you get the right SharePoint consultant who knows document management, the information you need is organized and at your fingertips: “This dramatically increases productivity. You can make decisions faster with the right information easily accessible."

First 5 Reasons to Use SharePoint Document Management (per Microsoft)

Microsoft says you can do the following with SharePoint:
  1. Store, organize, and locate documents.
  2. Ensure the consistency of documents.
  3. Manage metadata for documents.
  4. Help protect documents from unauthorized access or use.
  5. Ensure consistent business processes (workflows) for how documents are handled.
But, it gets even better...

We See 5 More Top Benefits of SharePoint Document Management:

  1. Security: If you are managing by email, then chances are good that you’re blasting your company with sensitive information. Management by email is not only cumbersome and ineffective, it’s also not secure. From a security perspective, it’s a lot safer to leave important documents behind a firewall where employees can get it when they need it, instead of sending it through email.
  2. Single Sign-On: SharePoint is also great at giving you access to all the apps you need with one sign-on. Instead of continuously signing into different systems and software, SharePoint is your single sign-on.
  3. Version History: Again… if you’re managing by email, there is a better way! Another thing that SharePoint can really help with is version history. Sometimes in corporate environments, a document will be emailed back and forth and it gets difficult to determine which is the most up-to-date version. With SharePoint, you can check out documents, have employees edit them, and then check them back into SharePoint.
  4. Automation: According to Microsoft, a SharePoint workflow is like an automated flowchart that takes a lot of the labor, guesswork, and randomness out of standard work processes. SharePoint can ensure employees have the appropriate approval to access and edit the document, removing the guesswork from employees.
  5. Easy Team Collaboration: It's easy to work on projects when the documents your team needs are in one place. Microsoft even says that SharePoint lets you "Collaborate effortlessly and securely with team members inside and outside your organization, across PCs, Macs, and mobile devices."
However, SharePoint can be tricky to implement. We have the experience to help. See how our expert SharePoint consultants and developers can make it a breeze. Get Help Setting Up SharePoint »

Ask yourself these 3 questions...

  1. Are you managing your entire company from a spreadsheet?
  2. How do you plan to grow your business with those document management tools constantly changing?
  3. Does your SharePoint work the way you want it to?
If you properly implement SharePoint, it will transform your company’s productivity:
  • Employees will be more efficient
  • You’ll have better access to your company’s data
  • You’ll be able to better report on key metrics.
HingePoint’s custom SharePoint consulting, development, and integration services have helped many companies eliminate the pain caused by unorganized document structure. Those same customers have transitioned into a more organized, productive organization through automated workflows and easy-to-search information.

Managing Data with SharePoint Will Transform the Way You Do Business

“As I talk with organizations around the world, it is clear they are not coping with the explosion of digital data – and that manifests itself as employees struggle to find and act on the information they need,” Microsft CEO Satya Nadella recently said.


Bonus: Why to Quit Using Spreadsheets!

Use the tools large enterprises use - control your data with SharePoint

[post_title] => Top 10 Reasons to use SharePoint as a Document Management System [post_excerpt] => [post_status] => publish [comment_status] => open [ping_status] => open [post_password] => [post_name] => top-10-reasons-to-use-sharepoint-as-a-document-management-system [to_ping] => [pinged] => [post_modified] => 2018-11-30 12:53:48 [post_modified_gmt] => 2018-11-30 18:53:48 [post_content_filtered] => [post_parent] => 0 [guid] => https://www.hingepoint.com/?p=13919 [menu_order] => 0 [post_type] => post [post_mime_type] => [comment_count] => 0 [filter] => raw ) [1] => WP_Post Object ( [ID] => 14106 [post_author] => 3 [post_date] => 2018-02-22 03:05:11 [post_date_gmt] => 2018-02-22 09:05:11 [post_content] => SharePoint Project Management Solution for Commercial Real Estate With a few simple configurations, SharePoint can be the foundation for a flexible, user-friendly, and affordable Project Management Information System (PMIS). If you are not currently using Microsoft SharePoint and Office 365 to manage your commercial real estate projects… you should be! First, let’s clarify what Office 365 is. Some people think of Office 365 as Word, Excel, and PowerPoint for document creation and Outlook for email. Most are unaware that those are only a tiny piece of everything Office 365 has to offer. We will discuss what these apps are and how to leverage them to their fullest capabilities at a later date (stay tuned to our blog). In the meantime, you can check out the Top 5 Integration Features of Office 365 and SharePoint Online. [caption id="attachment_14105" align="aligncenter" width="850"]Office 365 Apps Office 365 Apps[/caption]

Here are 8 reasons you should be using SharePoint to manage your commercial real estate projects:

1. Chances are you probably already have SharePoint

Microsoft states that they have over 250,000 organizations using SharePoint and that over 85% of Fortune 500 companies now have SharePoint Online. You are already saving money on licensing costs by owning the SharePoint application through your Office 365 licenses.

2. Security

Using groups to maintain a scalable security environment is typically your best option because permissions are applied to the group as a whole, not individual people. So, when adjusting permissions, only one change is needed to a group (as opposed to multiple changes for different individuals). You can define a security permission from a site collection, to a site, to the lowest component of a single item or document. It's very easy to assign these permissions directly to an individual user or a group of users.

3. Collaboration tools everyone will want to use

The ability to leverage Office 365 Groups, which deliver a means of group communication, is a solid alternative to Slack and other popular messaging applications. Using Groups gives your team the ability to view, edit, share all group files, view, and schedule group meetings with ease allowing for better communications among team members. Granting external access in SharePoint Online is a breeze and no longer a time-consuming inconvenience. Simply connect a Microsoft account to their company e-mail or create guest links to give users access to folders, individual files, and sites within your environment.

4. 3rd Party Services Integration

Microsoft Flow puts real power in the hands of regular users by easily connecting and automating services vital to your business. Microsoft Flow features code-free interaction with hundreds of third-party services such as Salesforce, Zendesk, Facebook, Twitter, OneDrive, Microsoft Dynamics, and more.

5. Ridiculously simple reporting tools

SharePoint features powerful reporting tools to quickly view and share data. You can build, configure, and update scorecards and dashboards.

Data visualization with Power BI:

Embedding Power BI reports to a SharePoint page (display charts, dashboards, reports, KPIs, etc.) on your SharePoint site makes the information readily available to users. Additionally, the analysis/metrics tools are now available within the program instead of having to import them; so, significant time is saved on importing data from other sources. You can also use Excel to build your reports and display them within SharePoint. [caption id="attachment_14067" align="aligncenter" width="800"]Example Microsoft BI Dashboard Reports Example Microsoft BI Dashboard Reports[/caption]

6. Mobile/Tablet Friendly

Access to everything, from anywhere, and on any device. This is HUGE for the real estate and construction industry! View and work on documents while on the job site or in the field. With SharePoint Online, you have all the information you need on every device so you can get more work done with ease.

7. Task Management

SharePoint allows you to manage a set of tasks that may belong to a project, a business initiative, or a department. Users can also create customized list views, combined with out-of-the-box workflows to manage personal tasks and assign tasks to their team members or anyone else in the company.

8. Flexibility to make it work how you want

SharePoint is designed to be configured however you want and to provide the most value when managing commercial real estate projects. It can be very intimidating to try and figure out where to start with SharePoint because (by default), SharePoint is installed as a blank site without any content. At HingePoint, we have guru developers and architects that have ALL the Microsoft certifications. We can help you create customized SharePoint Online, Web Parts, .Net, and Office 365 APIs that are integrated with Microsoft Exchange, Active Directory (AD), and SQL Servers.

Conclusion

If you properly implement SharePoint, it will transform your company’s productivity. Employees will be more efficient, you’ll have better access to your company’s data, and you’ll be able to better report on key metrics. HingePoint’s custom SharePoint solutions have helped many companies struggling with unorganized data and manual, multi-step processes. Those same customers have transitioned into a more organized, productive organization through automated workflows and easy-to-find information. Interested? We'd love to have a conversation about what you're working on. Start a chat with our Solutions Architect on this page, give us a call at (214) 301-0000, or contact us here. --

About HingePoint

HingePoint offers cloud and mobile applications for construction and real estate that are easy to adopt and employees love. Specializing in the systems that run the construction and real estate business including SharePointSalesforceProcoreMS Dynamics, and Autodesk. Scale and grow profitably with Financial and Project Management Dashboards, document management, and workflow automation for field to office collaboration. HingePoint 8105 Rasor Blvd. Suite 241 Plano, TX 75024 (214) 301-0000 www.hingepoint.com [post_title] => 8 Reasons to Use SharePoint as a Project Management Solution for Commercial Real Estate [post_excerpt] => [post_status] => publish [comment_status] => open [ping_status] => open [post_password] => [post_name] => using-sharepoint-for-commercial-real-estate-project-management [to_ping] => [pinged] => [post_modified] => 2018-04-24 02:46:32 [post_modified_gmt] => 2018-04-24 07:46:32 [post_content_filtered] => [post_parent] => 0 [guid] => https://www.hingepoint.com/blog/sharepoint/using-microsoft-sharepoint-as-a-project-management-solution-for-construction-industry-copy/ [menu_order] => 0 [post_type] => post [post_mime_type] => [comment_count] => 0 [filter] => raw ) [2] => WP_Post Object ( [ID] => 13915 [post_author] => 3 [post_date] => 2018-01-12 09:10:32 [post_date_gmt] => 2018-01-12 15:10:32 [post_content] => If you are not currently using Office 365 and Microsoft SharePoint to manage your construction projects… you should be! With a few simple configurations, SharePoint can be the foundation for a flexible, user-friendly, and affordable Project Management Information System (PMIS). First, let’s clarify what Office 365 is. Some people think of Office 365 as Word, Excel, and PowerPoint for document creation and Outlook for email. Most are unaware that those are only a tiny piece of everything Office 365 has to offer. We will discuss what these apps are and how to leverage them to their fullest capabilities at a later date (stay tuned to our blog). In the meantime, you can check out the Top 5 Integration Features of Office 365 and SharePoint Online. Below are the reasons why you should be using SharePoint to manage your construction projects:

1. Chances are you probably already have SharePoint

Microsoft states that they have over 250,000 organizations using SharePoint and that over 85% of Fortune 500 companies now have SharePoint Online. You are already saving money on licensing costs by owning the SharePoint application through your Office 365 licenses.

2. Security

Using groups to maintain a scalable security environment is typically your best option because permissions are applied to the Group as a whole, not individual people. So, when adjusting permissions, only one change is needed to a group, opposed to multiple individuals. You can define a security permission from a site collection, to a site, to the lowest component of a single item or document. It's very easy to assign these permissions directly to an individual user or a group of users.

3. Collaboration tools everyone will want to use

The ability to leverage Office 365 Groups, which deliver a means of group communication, is a solid alternative to popular messaging applications, such as Slack. Using Groups gives your team the ability to view, edit, share all group files, view and schedule group meetings with ease allowing for better communications among team members. Granting external access in SharePoint Online is a breeze and no longer a time-consuming inconvenience. Simply connect a Microsoft account to their company e-mail or create guest links to give users access to folders, individual files, and sites within your environment.

4. 3rd Party Services Integration

Microsoft Flow puts real power in the hands of regular users by easily connecting and automating services vital to your business. Microsoft Flow features (some) code-free interaction with hundreds of third-party services such as Salesforce, Zendesk, Facebook, Twitter, OneDrive, Microsoft Dynamics, and more.
Integrating SharePoint can be frustrating. We Can Help »

5. Reporting tools that are ridiculously simple

SharePoint features powerful reporting tools to quickly view and share data. You can build, configure, and update scorecards and dashboards. Data visualization with Power BI: Embedding Power BI reports to a SharePoint page – display charts, dashboards, reports, KPIs, etc. on your SharePoint site makes the information readily available to users. Additionally, the analysis/metrics tools are now available within the program instead of having to import them; so, significant time is saved on importing data from other sources. You can also use Excel to build your reports and display them within SharePoint.

6. Mobile/Tablet Friendly

Access to everything, from anywhere, and on any device. This is HUGE for the construction industry! View and work on documents, while on the job site. With SharePoint Online, you have all the information you need on every device so you can get more work done with ease.

7. Task Management

SharePoint allows you to manage a set of tasks that may belong to a project, a business initiative, or a department. Users can also create customized list views combined with out-of-the-box workflows to manage personal tasks and assign tasks to their team members or anyone else in the company.

8. Flexibility to make it work how you want

SharePoint is designed to be configured however you want and to provide the most value when managing your construction project. It can be integrated into just about any construction software you have. But... It can be very intimidating (and frustrating) to try and figure out where to start with SharePoint because by default, SharePoint is installed as a blank site without any content. Wouldn't it be nice if you had access to guru developers and information architects who could get SharePoint up and running for you (and integrated into your current construction software)? From SharePoint consulting to creating and implementing the plan, we're here to help.
We'll take your SharePoint integration burden away. Get SharePoint Help »
We can help you create a customized SharePoint setup with whatever you need (such as Web Parts, .Net, Office 365 APIs, SharePoint Online and Integration with Microsoft Exchange, Active Directory (AD), and SQL Server). If you properly implement SharePoint, it will transform your company’s productivity. Employees will be more efficient, you’ll have better access to your company’s data, and you’ll be able to better report on key metrics. HingePoint’s custom SharePoint solutions have helped many companies struggling with unorganized data and manual, multi-step processes. Those same customers have transitioned into a more organized, productive organization through automated workflows and easy-to-search information. Integrating SharePoint can be confusing and difficult to integrate with custom construction software. Let us guide you through the process and do the hard work of integrating SharePoint into your current construction software.  

About HingePoint

HingePoint delivers cloud, mobile and analytics solutions for the construction industry. Specializing in the systems that run the construction business including SharePoint, Salesforce, Procore, Microsoft Dynamics, and Autodesk. Scale and grow profitably with Financial and Project Dashboards, document management, and workflow automation for field-to-office collaboration. [post_title] => Using Microsoft SharePoint as a Project Management Solution for Construction Industry [post_excerpt] => [post_status] => publish [comment_status] => open [ping_status] => open [post_password] => [post_name] => using-microsoft-sharepoint-as-a-project-management-solution-for-construction-industry [to_ping] => [pinged] => [post_modified] => 2018-11-30 13:43:28 [post_modified_gmt] => 2018-11-30 19:43:28 [post_content_filtered] => [post_parent] => 0 [guid] => https://www.hingepoint.com/?p=13915 [menu_order] => 0 [post_type] => post [post_mime_type] => [comment_count] => 0 [filter] => raw ) [3] => WP_Post Object ( [ID] => 13245 [post_author] => 3 [post_date] => 2017-12-08 03:11:15 [post_date_gmt] => 2017-12-08 09:11:15 [post_content] => There are many reasons why your organization's SharePoint database doesn't have the clean and trustworthy data you need to run your business efficiently. Most businesses realize the data and documents you store in SharePoint are extremely important. For example, SharePoint is probably your "system of record" for marketing data and customer data. It may even run the company's intranet (containing things like human resources policies, IT procedures, your team document libraries, etc). Project collaboration, issues tracking, and task management critical to operations may be in your SharePoint system. Our customers turn to HingePoint because they struggle to keep pace and organize SharePoint. They may have even outsourced the development of SharePoint in the past, but it still isn't working as efficiently as the Microsoft commercials lead you to believe is possible.

4 Reasons Why You Might Not Have the SharePoint Data You Need

1. The Data Doesn't Exist

Management or associates may assume you have information about your processes and training, but in some cases, it literally may not exist yet. Nobody has created it and put it in SharePoint. This may sound obvious, but it's something to consider. For example, one of our customers wanted to know what projects everyone was working on. They did not understand why they could not see that level of detail. The reason? They didn’t have tools that were collecting that information. We integrated T-Sheets with SharePoint and now they have that data.

2. Dirty Data

Your SharePoint data may not be "clean". What is clean data? Clean data is properly organized, fully filled in, accurate, and searchable. SharePoint lists and syncing Excel Sheets into SharePoint may result in incomplete or inaccurate data. This is especially the case if employees don't fill it out accurately and/or you don't have a data management and data quality process in place.

3. Downstream Data

In some cases, you may be pulling in data from a downstream system such as a CRM (like Salesforce or Siebel), financial system (like Sage), or project management system . If the data isn't accurate or clean in that system, then you are importing dirty data from other systems into SharePoint.

4. SharePoint Graphics and Charts

SharePoint has great list views, teams’ sites, and tasks lists, but it doesn't have the best chart and graphic capabilities. So, you may have the data in SharePoint, but you just can't seem to find it if it's not visually presented on the screen. There are many ways to enhance SharePoint with BI (business intelligence) tools like Tableau. See examples in the screenshots below. HingePoint can show you how! [post_title] => 4 Reasons You Don't Have Clean SharePoint Data [post_excerpt] => [post_status] => publish [comment_status] => open [ping_status] => open [post_password] => [post_name] => 4-reasons-you-dont-have-clean-sharepoint-data [to_ping] => [pinged] => [post_modified] => 2018-02-20 23:52:54 [post_modified_gmt] => 2018-02-21 05:52:54 [post_content_filtered] => [post_parent] => 0 [guid] => https://www.hingepoint.com/blog/sharepoint/sharepoint-online-and-office-365-ingredients-for-the-perfect-intranet-copy/ [menu_order] => 0 [post_type] => post [post_mime_type] => [comment_count] => 0 [filter] => raw ) [4] => WP_Post Object ( [ID] => 13050 [post_author] => 3 [post_date] => 2017-08-15 08:20:24 [post_date_gmt] => 2017-08-15 13:20:24 [post_content] => Drones have a rapidly growing presence at construction sites where they help verify that work has been performed properly, on time, on schedule and according to plan while reducing the subjective manual data. But a big problem that has arisen from the onslaught of drones is how can general contractors or property owners use drones to add value to what really matters – better monitoring and managing their projects and actually get useful insights out of the drone flights? Drones that just fly high over job sites are limited with their ability to capture the entire site, and imagery taken by workers from ground level are usually out of context and hard to manage. It’s been extremely difficult to bring a drone’s construction-verification imagery, especially into a 3D BIM model. But Dronomy has software that offers a robust solution to this problem. “It adds knowledge to construction,” VP of Business Development said Gil Mildworth said. Dronomy is a very exciting Israeli startup that created SiteAware, powerful technology that transforms off the shelf consumer drones into a sensor with brains that can create 3D “as built” models of construction sites just by flying a construction site. What makes this company even more exciting is their ability to get the drones to autonomously fly low and close to the actual structure, capture high-resolution data from all angles which allow for high-accuracy analysis of the construction project. Dronomy can use the aerial imagery to build 3D models that can be overlaid and compared to BIM “as planned” models. General Contractors can compare each BIM model created by Dronomy to the previous model comparing “as planned” to “as built” over time. The solution, called SiteAware by Dronomy, also integrates to the existing workflows of the GC’s to provide automated content adding visual perspectives to punch-lists and for RFIs. “We allow GCs and owners to continuously and remotely monitor their construction projects, adding unparalleled insights. The ability to compare the intention and the actual result of the construction is what adds value” Mildworth said. “You can even see what changed in the project automatically over time with our 4D progress report.” Dronomy, HingePoint SiteAware automatically highlights the delta or what has changed between models so the user can easily see and document what has changed on a daily, weekly or monthly basis. “You can get half-inch-level accuracy for measurements just with simple autonomous drone scan of the work site,” Mildworth said. The software is ideal for construction sites that are building from the ground up, like commercial or high-rise buildings, and sites that have many buildings, like a large apartment complex. This is where Dronomy differentiates itself as compared to others in the market. [post_title] => Dronomy’s SiteAware Links Drone Data to Revit Models, Transforming Construction Sites with Drones [post_excerpt] => [post_status] => publish [comment_status] => open [ping_status] => open [post_password] => [post_name] => dronomy-siteaware-links-drone-data-to-revit-models [to_ping] => [pinged] => [post_modified] => 2018-01-24 05:03:01 [post_modified_gmt] => 2018-01-24 11:03:01 [post_content_filtered] => [post_parent] => 0 [guid] => https://www.hingepoint.com/?p=13050 [menu_order] => 0 [post_type] => post [post_mime_type] => [comment_count] => 0 [filter] => raw ) [5] => WP_Post Object ( [ID] => 13067 [post_author] => 3 [post_date] => 2017-08-09 12:34:48 [post_date_gmt] => 2017-08-09 17:34:48 [post_content] => We interviewed our lead Project Manager and SharePoint expert to see the difference between Spreadsheets vs. SharePoint. If you’re managing your data in spreadsheets right now, that's probably not the best option for you. A spreadsheet is essentially just a dumb piece of paper that you're writing on. If you import the data that is in a spreadsheet into SharePoint, you will be able to manipulate the data in different ways, create different list views so you can see your data in different ways. You can connect SharePoint to multiple other external systems through Integrations, create workflows that speak to other places in SharePoint. Now you have smart data that can be easily merged and visual,  instead of data that is just sitting in a spreadsheet. We see a lot of businesses managing all their data for their clients or for their customers in tools like Smart Sheets, Excel or the Google applications. These tools are essentially a shared Excel file without a lot of process automation or integration with other tools. SharePoint is easier to use because it puts all those different tools on one platform and it's a central hub where you can find and do everything needed for your daily routine. If you move over to SharePoint and house your data there, you can create workflows and integrate with other systems that you have throughout your company in different departments and manage data better. It flows seamlessly through your business processes instead of being dissipated in other systems of record. SharePoint is also a good tool because it can be used as a customer's system of record. For instance, we’re helping one client right now manage all their employee data. They have this data in several different systems and it has discrepancies in it: different addresses, different names, capitalization errors, etc. SharePoint is their only system of record now, and all that employee data is held and kept there. We also built discrepancy reports using Power BI,  which compares the data from SharePoint to the company's other systems. We know that SharePoint is the system of record where that data actually lives and we can fix the errors that are in the other systems. If you’re using a spreadsheet to manage your company's data, we strongly suggest SharePoint because that data can automatically be pushed to other systems, it can create workflows, and SharePoint can create integrations with external systems that you may have, and give you better insight into what that data actually means.

Quit the Spreadsheet

Use the tools large enterprises use, control your data with SharePoint

Managing Data with SharePoint Will Transform Your Business

Are you managing your entire company from a spreadsheet? How are you going to grow with those document management tools? Does your SharePoint work the way you want it to? If you properly implement SharePoint, it will transform your company's productivity. Employees will be more efficient, you'll have better access to your company's data, and you'll be able to better report on key metrics. HingePoint’s custom SharePoint solutions have helped many companies struggling with unorganized data and manual, multi-step processes. Those same customers have transitioned into a more organized, productive organization through automated workflows and easy-to-search information.   [post_title] => Spreadsheets vs. SharePoint, Which one Manages Data Better? [post_excerpt] => [post_status] => publish [comment_status] => open [ping_status] => open [post_password] => [post_name] => spreadsheets-vs-sharepoint-which-one-manages-data-better [to_ping] => [pinged] => [post_modified] => 2018-02-13 20:04:01 [post_modified_gmt] => 2018-02-14 02:04:01 [post_content_filtered] => [post_parent] => 0 [guid] => https://www.hingepoint.com/?p=13067 [menu_order] => 0 [post_type] => post [post_mime_type] => [comment_count] => 0 [filter] => raw ) [6] => WP_Post Object ( [ID] => 13058 [post_author] => 3 [post_date] => 2017-08-07 14:45:44 [post_date_gmt] => 2017-08-07 19:45:44 [post_content] => SharePoint is an incredible data management tool that helps organize and find on-demand data for your business. One of the greatest things SharePoint can do is give employees in different departments the ability to have their data easily accessible and organized in one place, instead of hunting for it. What do we mean by data? We mean contracts, project information, policies, employee training, and metrics. But there is a lot more to data than just simply having it. See our free, online eBook to learn more about getting the right kind of data in your business. How companies hunt Companies have historically not trusted the data they have about projects or HR tasks like employee training. Instead of going to a trusted system of record or data source, employees must hunt and gather the data. There are many ways to hunt. Often, companies who do not trust data will have a lot of meetings about projects and find information through email, instead of looking at the system of record. Here are four areas where SharePoint helps companies be more efficient and have more accurate, accessible information for employees. Projects Management Dashboard – Project management dashboard is important because it keeps helps you stay on top of your projects. You can get your projects done faster, cheaper, better with fewer mistakes. SharePoint can even predict when your projects are finished, provide all necessary documentation for a project and details. Sales Contracts and RFPs — We’ve seen businesses use SharePoint to track contracts with governments and track hundreds of RFPs. SharePoint can even report on RFPs and – if a company has the information – the competitive intelligence needed to win an RFP, all at a push of the button. Human Resource Portal for Corporate Policies and Procedures & Employee Training – One company we worked with had a paper sign in sheet to determine who went to mandatory training. Human resources would spend countless hours following up with employees to see who finished mandatory, government training. Now, employees can self-report by checking a box in SharePoint, and all the information is automatically reported. Performance Metrics –  A lot of companies track how well they are doing with SharePoint. They track how well they’re completing their tasks, compliance with various procedures, safety incidents, sales numbers, and contract wins. Again, with performance metrics reporting in one place, employees are not forced to track information down.

Quit the Spreadsheet

Use the tools large enterprises use, control your data with SharePoint

Managing Data with SharePoint Will Transform Your Business

Are you managing your entire company from a spreadsheet? How are you going to grow with those document management tools? Does your SharePoint work the way you want it to? If you properly implement SharePoint, it will transform your company's productivity. Employees will be more efficient, you'll have better access to your company's data, and you'll be able to better report on key metrics. HingePoint’s custom SharePoint solutions have helped many companies struggling with unorganized data and manual, multi-step processes. Those same customers have transitioned into a more organized, productive organization through automated workflows and easy-to-search information.   HingePoint covers the AEC Industry and is the author of The AEC Industry 4.0 Report and the Autodesk Industry Report 2017. HingePoint helps construction and real estate development companies take control of their company’s information. We combine systems, software, and data so all company information can be seen and accessed from one screen, like a smartphone or computer. HingePoint provides Procore, SharePoint and Saleforce consulting for Commercial Real Estate and Construction companies. HingePoint also helps the AEC industry with development & integration of AutoDesk and Procore products with enterprise systems. We are a trusted partner with over 25 years experience of systems development and integration work in the AEC industry. Our clients range from top hotel brands and restaurant chains to AEC firms and real estate developers and Facilities Management. We provide BIM with ROI. Results Guaranteed…Literally Guaranteed. [post_title] => 4 Ways to Use SharePoint For Company Data Management [post_excerpt] => [post_status] => publish [comment_status] => open [ping_status] => open [post_password] => [post_name] => 4-ways-to-use-sharepoint-to-manage-company-data [to_ping] => [pinged] => [post_modified] => 2018-09-05 13:34:27 [post_modified_gmt] => 2018-09-05 18:34:27 [post_content_filtered] => [post_parent] => 0 [guid] => https://www.hingepoint.com/?p=13058 [menu_order] => 0 [post_type] => post [post_mime_type] => [comment_count] => 0 [filter] => raw ) [7] => WP_Post Object ( [ID] => 12956 [post_author] => 3 [post_date] => 2017-07-31 10:50:29 [post_date_gmt] => 2017-07-31 15:50:29 [post_content] => What is data? Many businesses struggle when accessing, finding, mining, cleaning and organizing data about their business. We help a lot of businesses using SharePoint, Salesforce, and Power BI and other enterprise tools, and almost always, they need help migrating, mining and cleaning their data. We want to explain the data that can maximize your business. What is it and what kind of data do you need to transform your business so you can make quicker and more accurate decisions? Types of Data Bad Data – Several companies we worked with have Customer Relationship Management (CRM) systems. A CRM is software that keeps track of your customer and prospect information, like Salesforce. Sometimes the information in the system gets unorganized. For whatever reason, the data in the CRM cannot be trusted. The phone numbers don’t match with the right customers. Address fields are not lined up and the information cannot be trusted. This is bad data. The test to determine if you have bad data is to ask yourself, “Would I make a major business decision based on this data?” If the answer is no, you might need help cleaning your data. Good Data – Good data is accurate; it can’t be faulty. It’s got to be true data and it reflects what happened in the real world. If you hired a new employee and his name is Jonathan, your human resources records, and all other records need to state that the new employee's name is Jonathan. Not Jon or Jonathon. Obviously, good data is the opposite of bad data. It’s data that is clean and accurate. Think of the CRM again. All fields are lined up and it can be trusted. But this is not the best form of data. Information can be accurate, but if it’s difficult to find and analyze then it is not going to do very much for you. If the goal is to analyze your data to see trends and make decisions, the data needs to be accessible and visual. HingePoint Data – This isn’t just a shameless plug for our business; you do need more than just good data. Let us explain. A hinge point is a point where things change. A HingePoint is a point where something literally pivots. It’s the turning point where you are going to see a significant change take place.To get HingePoint data it needs to be good, accurate and visual data. The goal of Hinge Point Data is to give you the insights that revolutionize and transform your business. Data is accurate, clean and can be trusted about a particular subject. But you need to be able to easily compare and contrast this data. Data helps us understand what is really going on, then we can make more informed decisions. It can help you make predictions and forecasts by understanding the trends of your business. HingePoint covers the AEC Industry and is the author of The AEC Industry 4.0 Report and the Autodesk Industry Report 2017. HingePoint helps construction and real estate development companies take control of their company’s information. We combine systems, software, and data so all company information can be seen and accessed from one screen, like a smartphone or computer. HingePoint provides Procore, SharePoint and Salesforce consulting for Commercial Real Estate and Construction companies. HingePoint also helps the AEC industry with development & integration of AutoDesk and Procore products with enterprise systems. We are a trusted partner with over 25 years experience of systems development and integration work in the AEC industry. Our clients range from top hotel brands and restaurant chains to AEC firms and real estate developers and Facilities Management. We provide BIM with ROI. Results Guaranteed…Literally Guaranteed. [post_title] => What is data? [post_excerpt] => [post_status] => publish [comment_status] => open [ping_status] => open [post_password] => [post_name] => what-is-data [to_ping] => [pinged] => [post_modified] => 2018-02-21 00:06:53 [post_modified_gmt] => 2018-02-21 06:06:53 [post_content_filtered] => [post_parent] => 0 [guid] => https://www.hingepoint.com/?p=12956 [menu_order] => 0 [post_type] => post [post_mime_type] => [comment_count] => 0 [filter] => raw ) [8] => WP_Post Object ( [ID] => 13017 [post_author] => 3 [post_date] => 2017-07-28 12:45:14 [post_date_gmt] => 2017-07-28 17:45:14 [post_content] => If you are just starting to get your feet wet with better data management workflow for your business, here are three key aspects of data that you should consider while creating accurate reports on your KPIs.    We’d like to teach you an oversimplified data workflow that works for data management, no matter what company you are in.  We think there are three pieces to a data workflow: 
  • Devices 
  • Systems (like software) 
  • Humans 
 This is how we categorize data flow when we onboard a new client. We’re going to use the airline industry to show you the different categories of data management.
Devices – device We should use devices to collect data. Sometimes people must collect data. But if we can use a tool it will save a lot of time and get rid of a ton of busy work. Let’s look at the airline and weather example. Instead of making people continuously report the temperature in various cities, devices collect this information. Could you imagine how much tickets would be if people had to report this data?  
system Systems (Like software) – Many times devices collect data and then people turn it into information for senior leaders to make decisions. Many employees in corporate America are “Deck Donkeys,” which means the solely create decks to share information. These Power Point decks are typical graphs, reports, etc. Taking the airline industry example, instead of someone constantly making reports on the weather and showing where there is inclement weather, the airline industry has software that automatically reports on severe weather. Based on the weather, systems can predict airport congestion, taxi times and even what runways will be available and when. You can read a blog o n how The Weather Company uses systems for prediction.
human Humans – Humans ultimately make the decisions. Let’s look at the airline industry one last time. After looking over the information on freezing temperatures, the information is funneled to the pilots, control towers, and airlines so they can make the best decisions for passengers. More from The Weather Company:
Airlines cannot change the weather, but they can mitigate the effect if they know the impact in advance. By understanding situations and the potential of their impacts ahead of time, airlines can execute time-sensitive strategies (such as flight cancellation, flight swaps, reserve crew, and etc.) to mitigate such impacts.
Could you imagine what would happen if ALL this work was completed by a human? There would certainly be errors and airline prices would be even higher! With the right devices collecting the data and the right systems transposing it into information, humans can focus on making strategic decisions that will make their customers happy. That is how technology should work for us.

Chapter Eight:

Data Management Strategy Evaluation with HingePoint

[post_title] => The Oversimplified Data Management Workflow [post_excerpt] => [post_status] => publish [comment_status] => open [ping_status] => open [post_password] => [post_name] => data-oversimplified-workflow [to_ping] => [pinged] => [post_modified] => 2018-02-21 00:07:32 [post_modified_gmt] => 2018-02-21 06:07:32 [post_content_filtered] => [post_parent] => 0 [guid] => https://www.hingepoint.com/blog/aec/bim-oversimplified-workflow-copy/ [menu_order] => 0 [post_type] => post [post_mime_type] => [comment_count] => 0 [filter] => raw ) [9] => WP_Post Object ( [ID] => 12997 [post_author] => 3 [post_date] => 2017-07-26 09:08:34 [post_date_gmt] => 2017-07-26 14:08:34 [post_content] => Many reasons exist on why you don’t have the data you want or need for your business. It’s no secret that data is becoming important. Companies like AT&T and Amazon have a large Big Data business unit where they are trying to find trends in their massive data sets. Our customers have struggled with this constantly, especially if they are using a system like SharePoint or Smartsheets. By the time a customer has called us, they have usually exhausted every resource within their business and often have hired a standard IT company that did not fix the root cause of their woes. Here are a few reasons why you might not have the data you want or need for your business. 1. You may not have the data. It’s not there at all in any of your databases or spreadsheets. For example, one of our customers wanted to know what projects everyone was working on. They did not understand why they could not see that level of detail. The reason, they didn’t have tools that were collecting that information. We integrated T-Sheets with SharePoint and now they have that data. 2. Your data might not be clean. Read, 4 Reasons Why Your Data is Not Clean. If you are using a spreadsheet to manage your business’s data, then you will most likely have errors in that data. It could be hard to trust it, too. 3. Data Integration problems. Sometimes the software we use is “closed.” This basically means that the software you are using cannot talk to other software. For example, SharePoint can integrate with virtually every type of software and share data in multiple ways. However, a spreadsheet, like Excel or SmartSheets, can’t talk to other software or share data effectively. 4. Data visualization problems. You might have the data you need, you just cannot see it. You may not have the tools you need to visualize the data… like Tableau and Power BI. See our data visualization story and an example of how this could happen in your business.

Chapter Two

4 Reasons You Don’t Have Clean Data

[post_title] => 4 Reasons You Can't Get the Business Data You Want or Need [post_excerpt] => [post_status] => publish [comment_status] => open [ping_status] => open [post_password] => [post_name] => 4-reasons-you-cannot-get-the-business-data-you-need [to_ping] => [pinged] => [post_modified] => 2018-02-09 01:42:29 [post_modified_gmt] => 2018-02-09 07:42:29 [post_content_filtered] => [post_parent] => 0 [guid] => https://www.hingepoint.com/?p=12997 [menu_order] => 0 [post_type] => post [post_mime_type] => [comment_count] => 0 [filter] => raw ) ) [post_count] => 10 [current_post] => -1 [in_the_loop] => [post] => WP_Post Object ( [ID] => 13919 [post_author] => 3 [post_date] => 2018-06-29 08:00:21 [post_date_gmt] => 2018-06-29 13:00:21 [post_content] => “Many companies spend more time looking for the right data than actually making decisions based on the information they have. Think about the last project you had and how much of your effort was placed in finding the right information.” -Bryce Finnerty (HingePoint CEO and Founder) Microsoft responded early to the coming age of data overload. SharePoint was created to manage your documents at your company. If you have a large organization (like a construction company or commercial real estate firm) and you're managing your documents without a system like SharePoint Online (in Office 365), your documents are probably unorganized, in a variety of systems, and difficult to find. Storage systems like Dropbox and Google Drive do work very well for some. However, they are far from ideal when your company needs to share files and collaborate efficiently across different departments, or externally with contractors or vendors. Not having a document management system or the collaboration tools to keep everything organized and secure will end up costing you in the long run. What you need is a document management system that will place your files in a hierarchy. Microsoft Office 365 has a built-in document management system... it's called SharePoint Online. Finnerty says that if you get the right SharePoint consultant who knows document management, the information you need is organized and at your fingertips: “This dramatically increases productivity. You can make decisions faster with the right information easily accessible."

First 5 Reasons to Use SharePoint Document Management (per Microsoft)

Microsoft says you can do the following with SharePoint:
  1. Store, organize, and locate documents.
  2. Ensure the consistency of documents.
  3. Manage metadata for documents.
  4. Help protect documents from unauthorized access or use.
  5. Ensure consistent business processes (workflows) for how documents are handled.
But, it gets even better...

We See 5 More Top Benefits of SharePoint Document Management:

  1. Security: If you are managing by email, then chances are good that you’re blasting your company with sensitive information. Management by email is not only cumbersome and ineffective, it’s also not secure. From a security perspective, it’s a lot safer to leave important documents behind a firewall where employees can get it when they need it, instead of sending it through email.
  2. Single Sign-On: SharePoint is also great at giving you access to all the apps you need with one sign-on. Instead of continuously signing into different systems and software, SharePoint is your single sign-on.
  3. Version History: Again… if you’re managing by email, there is a better way! Another thing that SharePoint can really help with is version history. Sometimes in corporate environments, a document will be emailed back and forth and it gets difficult to determine which is the most up-to-date version. With SharePoint, you can check out documents, have employees edit them, and then check them back into SharePoint.
  4. Automation: According to Microsoft, a SharePoint workflow is like an automated flowchart that takes a lot of the labor, guesswork, and randomness out of standard work processes. SharePoint can ensure employees have the appropriate approval to access and edit the document, removing the guesswork from employees.
  5. Easy Team Collaboration: It's easy to work on projects when the documents your team needs are in one place. Microsoft even says that SharePoint lets you "Collaborate effortlessly and securely with team members inside and outside your organization, across PCs, Macs, and mobile devices."
However, SharePoint can be tricky to implement. We have the experience to help. See how our expert SharePoint consultants and developers can make it a breeze. Get Help Setting Up SharePoint »

Ask yourself these 3 questions...

  1. Are you managing your entire company from a spreadsheet?
  2. How do you plan to grow your business with those document management tools constantly changing?
  3. Does your SharePoint work the way you want it to?
If you properly implement SharePoint, it will transform your company’s productivity:
  • Employees will be more efficient
  • You’ll have better access to your company’s data
  • You’ll be able to better report on key metrics.
HingePoint’s custom SharePoint consulting, development, and integration services have helped many companies eliminate the pain caused by unorganized document structure. Those same customers have transitioned into a more organized, productive organization through automated workflows and easy-to-search information.

Managing Data with SharePoint Will Transform the Way You Do Business

“As I talk with organizations around the world, it is clear they are not coping with the explosion of digital data – and that manifests itself as employees struggle to find and act on the information they need,” Microsft CEO Satya Nadella recently said.


Bonus: Why to Quit Using Spreadsheets!

Use the tools large enterprises use - control your data with SharePoint

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