BlueRacer Intranet

Summary:

This intranet provider had a disorganized local server, and multiple dependencies throughout their project management process. HingePoint designed and built a SharePoint Online Intranet and Document Management System for the client, capable of migrating data from on-premise file server to SharePoint Online. HingePoint also built custom Power Automate Flows complete with training guides customized to BluRacer Intranet’s needs, and held 1-on-1 and group training sessions alongside long term support

Systems Integrated

The Challenge

  • On premises files were disorganized, inaccurate and hard to find
  • Worked with IT to design and build a new SharePoint architecture with requirements from every department
  • Implemented version control system for CAD drawings
  • Employees needed to be trained and mentored

The Solutions

  • SharePoint Online Intranet and Document Management System
  • Dedicated vault solution for secured, version-controlled CAD drawings
  • Custom Power Automate flows
  • Asses on-prem data and migrate to new environment
  • Custom training guides, 1-on-1 and group training sessions​
  • Long term support agreement

What BlueRacer Says

  • “The implementation of a standardized naming convention and document control system, has greatly improved the company’s ability to locate and access important documents.”
    – IT Director
  • Prior to this project, our CAD files were disorganized and it difficult to locate the information we needed. With the new system, I can access the latest version of drawings from anywhere and on any device.”
    – CAD Manager

Project Scope

  • Developed 6 sites and 15 document libraries
  • Migrated 255 GB data including 213,421 files and 16,857 folders
  • Construction and operation of 4 gas plants with the new system
  • 700 miles of gathering, NGL and condensate pipeline

Ongoing Benefits

  • Access files without a VPN
  • Powerful Search
  • Secured and versioned CAD drawings
  • Standardized Folder Structure
  • Standard Naming Conventions
  • Secure Internal and External Collaboration
  • Auditable System
  • Fully Encrypted Cloud Services

Who Was Helped:

  • IT Director
  • Employees
  • IT Managers
  • Accounting Team
  • Field Staff
  • Department Leaders
  • Engineering CAD Managers
  • Plant Operators
  • Safety Managers

Workflow Automation of Operations

  • Migrated 10 SharePoint Designer Workflows
  • Rebuilt lists in SharePoint Online
  • Real-time notifications to operations and managers
  • Pigging logs and maintenance
  • Testing, Documentation and Training