
Summary:
This intranet provider had a disorganized local server, and multiple dependencies throughout their project management process. HingePoint designed and built a SharePoint Online Intranet and Document Management System for the client, capable of migrating data from on-premise file server to SharePoint Online. HingePoint also built custom Power Automate Flows complete with training guides customized to BluRacer Intranet’s needs, and held 1-on-1 and group training sessions alongside long term support
The Challenge
- On premises files were disorganized, inaccurate and hard to find
- Worked with IT to design and build a new SharePoint architecture with requirements from every department
- Implemented version control system for CAD drawings
- Employees needed to be trained and mentored
The Solutions
- SharePoint Online Intranet and Document Management System
- Dedicated vault solution for secured, version-controlled CAD drawings
- Custom Power Automate flows
- Asses on-prem data and migrate to new environment
- Custom training guides, 1-on-1 and group training sessions
- Long term support agreement
What BlueRacer Says
- “The implementation of a standardized naming convention and document control system, has greatly improved the company’s ability to locate and access important documents.”
– IT Director - Prior to this project, our CAD files were disorganized and it difficult to locate the information we needed. With the new system, I can access the latest version of drawings from anywhere and on any device.”
– CAD Manager
Project Scope
- Developed 6 sites and 15 document libraries
- Migrated 255 GB data including 213,421 files and 16,857 folders
- Construction and operation of 4 gas plants with the new system
- 700 miles of gathering, NGL and condensate pipeline
Ongoing Benefits
- Access files without a VPN
- Powerful Search
- Secured and versioned CAD drawings
- Standardized Folder Structure
- Standard Naming Conventions
- Secure Internal and External Collaboration
- Auditable System
- Fully Encrypted Cloud Services
Who Was Helped:
- IT Director
- Employees
- IT Managers
- Accounting Team
- Field Staff
- Department Leaders
- Engineering CAD Managers
- Plant Operators
- Safety Managers
Workflow Automation of Operations
- Migrated 10 SharePoint Designer Workflows
- Rebuilt lists in SharePoint Online
- Real-time notifications to operations and managers
- Pigging logs and maintenance
- Testing, Documentation and Training