Benefits of Using SharePoint & Office 365

Benefits of Using SharePoint & Office 365

By Bryce Finnerty

With the seamless integration of Office 365 and SharePoint Online, Microsoft has breathed new life into SharePoint, one of the most used platforms for collaboration,… Read More


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                    [post_content] => “Many companies spend more time looking for the right data than actually making decisions based on the information they have. Think about the last project you had and how much of your effort was placed in finding the right information.” -Bryce Finnerty (HingePoint CEO and Founder)

Microsoft responded early to the coming age of data overload.

SharePoint was created to manage your documents at your company.

If you have a large organization (like a construction company or commercial real estate firm) and you're managing your documents without a system like SharePoint Online (in Office 365), your documents are probably unorganized, in a variety of systems, and difficult to find.

Storage systems like Dropbox and Google Drive do work very well for some. However, they are far from ideal when your company needs to share files and collaborate efficiently across different departments, or externally with contractors or vendors.

Not having a document management system or the collaboration tools to keep everything organized and secure will end up costing you in the long run. What you need is a document management system that will place your files in a hierarchy. Microsoft Office 365 has a built-in document management system... it's called SharePoint Online.

Finnerty says that if you get the right SharePoint consultant who knows document management, the information you need is organized and at your fingertips: “This dramatically increases productivity. You can make decisions faster with the right information easily accessible."

First 5 Reasons to Use SharePoint Document Management (per Microsoft)

Microsoft says you can do the following with SharePoint:
  1. Store, organize, and locate documents.
  2. Ensure the consistency of documents.
  3. Manage metadata for documents.
  4. Help protect documents from unauthorized access or use.
  5. Ensure consistent business processes (workflows) for how documents are handled.
But, it gets even better...

We See 5 More Top Benefits of SharePoint Document Management:

  1. Security: If you are managing by email, then chances are good that you’re blasting your company with sensitive information. Management by email is not only cumbersome and ineffective, it’s also not secure. From a security perspective, it’s a lot safer to leave important documents behind a firewall where employees can get it when they need it, instead of sending it through email.
  2. Single Sign-On: SharePoint is also great at giving you access to all the apps you need with one sign-on. Instead of continuously signing into different systems and software, SharePoint is your single sign-on.
  3. Version History: Again… if you’re managing by email, there is a better way! Another thing that SharePoint can really help with is version history. Sometimes in corporate environments, a document will be emailed back and forth and it gets difficult to determine which is the most up-to-date version. With SharePoint, you can check out documents, have employees edit them, and then check them back into SharePoint.
  4. Automation: According to Microsoft, a SharePoint workflow is like an automated flowchart that takes a lot of the labor, guesswork, and randomness out of standard work processes. SharePoint can ensure employees have the appropriate approval to access and edit the document, removing the guesswork from employees.
  5. Easy Team Collaboration: It's easy to work on projects when the documents your team needs are in one place. Microsoft even says that SharePoint lets you "Collaborate effortlessly and securely with team members inside and outside your organization, across PCs, Macs, and mobile devices."
However, SharePoint can be tricky to implement. We have the experience to help. See how our expert SharePoint consultants and developers can make it a breeze. Get Help Setting Up SharePoint »

Ask yourself these 3 questions...

  1. Are you managing your entire company from a spreadsheet?
  2. How do you plan to grow your business with those document management tools constantly changing?
  3. Does your SharePoint work the way you want it to?
If you properly implement SharePoint, it will transform your company’s productivity:
  • Employees will be more efficient
  • You’ll have better access to your company’s data
  • You’ll be able to better report on key metrics.
HingePoint’s custom SharePoint consulting, development, and integration services have helped many companies eliminate the pain caused by unorganized document structure. Those same customers have transitioned into a more organized, productive organization through automated workflows and easy-to-search information.

Managing Data with SharePoint Will Transform the Way You Do Business

“As I talk with organizations around the world, it is clear they are not coping with the explosion of digital data – and that manifests itself as employees struggle to find and act on the information they need,” Microsft CEO Satya Nadella recently said.


Bonus: Why to Quit Using Spreadsheets!

Use the tools large enterprises use - control your data with SharePoint

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With the seamless integration of Office 365 and SharePoint Online, Microsoft has breathed new life into SharePoint, one of the most used platforms for collaboration, document management, team collaboration, IT support, web portals, project management, financial reporting, forms routing, and much more. The problem is very few companies take the time to maximize what Office 365 can do!

SharePoint Online improvements over the last year include upgrades that drastically impact users in terms of transporting cloud-based Office 365 capabilities onto the SharePoint platform. HingePoint identifies a few improvements we use to get the most out of Office 365 and SharePoint.

  1. The ability to leverage Office 365 Groups, which deliver a means of group communication, is a solid alternative to popular messaging applications, such as Slack. Using Groups gives your team the ability to view, edit, share all group files, view and schedule group meetings with ease allowing for better communications among team members. Read more about Microsoft Teams here.Microsoft, Microsoft Ignite, Microsoft Teams, Mixed-use Reality, Artificial Intelligence, HingePoint, SharePoint
  2. Using Microsoft Planner to your company’s teams or groups to create multiple task lists associated with different projects or daily to-dos. Microsoft Planner has many of the same filtering capabilities as SharePoint lists, so it is a niche replacement for tools that previously had to be built from scratch or customized from other list templates. Read more about Microsoft Planner here.
  3. The new workflow capabilities of Microsoft Flow feature code-free interaction with hundreds of third-party services such as Salesforce, Zendesk, Facebook, Twitter, OneDrive, SharePoint, Microsoft Dynamics, and more. Microsoft Flow puts real power in the hands of regular users by easily connecting and automating services vital to your business.
  4. SECURITY: Limit who, outside your organization, gets to see your content. Granting external access in SharePoint Online is a breeze and no longer a time-consuming inconvenience. Simply connect a Microsoft account to their company e-mail or create guest links to give users access to folders, individual files, and sites within your environment. Don't want anyone with a gmail account to have access, no problem! Share your content with a specific group of people in your organization by setting permissions through Active Directory Security Groups. Use policies that will allow or block certain user behavior (such as documents with credit card info or employee salaries). Create a policy that blocks people from sharing that kind of information between one another.
  5. A new layout that includes rich text, images, videos, news, highlighted content, customizable dashboard, and recent site activity allows for a more mobile-friendly content display. Mobile SharePoint access used to be a nightmare due to the lack of responsive You can now access SharePoint from anywhere and communicate with your team remotely to get more work done with ease.
  6. Embedding Power BI reports to a SharePoint page - display charts, dashboards, reports, KPIs, etc. on your SharePoint site to make the information readily available to users. Additionally, the analysis/metrics tools are now available within the program instead of having to import them; so significant time is saved on importing data from other sources.

We have guru developers and architects that have ALL the Microsoft certifications. Create your own Web Parts, .Net, Office365 APIs, SharePoint Online and Integration with Microsoft Exchange, Active Directory (AD), and SQL Server.

If you properly implement SharePoint, it will transform your company’s productivity. Employees will be more efficient, you’ll have better access to your company’s data, and you’ll be able to better report on key metrics. HingePoint’s custom SharePoint solutions have helped many companies struggling with unorganized data and manual, multi-step processes. Those same customers have transitioned into a more organized, productive organization through automated workflows and easy-to-search information.

  --

About HingePoint

HingePoint offers cloud and mobile applications for construction and real estate that are easy to adopt and employees love. Specializing in the systems that run the construction and real estate business including SharePointSalesforceProcoreMS Dynamics, and Autodesk. Scale and grow profitably with Financial and Project Management Dashboards, document management, and workflow automation for field to office collaboration. HingePoint 8105 Rasor Blvd. Suite 241 Plano, TX 75024 (214) 301-0000 www.hingepoint.com [post_title] => Benefits of Using SharePoint & Office 365 [post_excerpt] => [post_status] => publish [comment_status] => open [ping_status] => open [post_password] => [post_name] => benefits-using-sharepoint-office-365 [to_ping] => [pinged] => [post_modified] => 2018-10-22 00:38:10 [post_modified_gmt] => 2018-10-22 05:38:10 [post_content_filtered] => [post_parent] => 0 [guid] => https://www.hingepoint.com/?p=14234 [menu_order] => 0 [post_type] => post [post_mime_type] => [comment_count] => 0 [filter] => raw ) [2] => WP_Post Object ( [ID] => 14204 [post_author] => 3 [post_date] => 2018-03-06 09:57:22 [post_date_gmt] => 2018-03-06 15:57:22 [post_content] => Microsoft SharePoint is one of the best tools to manage company data. However, finding an expert SharePoint consultant can be a difficult and time-consuming task. Here are a few things to look for when searching for a qualified SharePoint consulting and development partner.

What to Look For in a SharePoint Consultant:

A good SharePoint Consulting Firm is a company that:
  • Has both consulting and development experience in your industry.
  • Can customize the out-of-the-box capabilities of SharePoint.
  • Understands how to organize data.
Let’s look at each of these in detail.

Experience in Consulting & Development in Your Industry

You don’t want a company with little experience in your industry. If the consultant cannot prove their track record of satisfied customers, then you might need to look elsewhere. Always ask, what brands the SharePoint Consultant has worked with. Depending on what kind of solution you want, you may want to find a SharePoint consultant that has worked with trusted brands. For example, HingePoint has worked with brands like Marriott, Verizon, Presidio, and IHG. Make sure that they have experience working in your industry (or a similar industry).

Ability to Customize SharePoint's Built-In Capabilities

To meet your business' specific needs, SharePoint consultants sometimes only need to use the standard "out-of-the-box" (built-in) capabilities that come with SharePoint. But sometimes, they need to be able to customize SharePoint so it works the way you want. If you're looking for customization and the consultant can only perform basic configuration without any customization, you're going to be unsatisfied. The flip side is also true: if a SharePoint consultant only tries to push customization when you just need something basic, they aren't the right fit. Always ask, "Do you just configure out-of-the-box or do you customize SharePoint?"

Understands How to Organize Data

Let’s face it, if you're using SharePoint, you most likely want to manage all the information in your company. SharePoint is a great document management system. Without it, your documents are probably unorganized and difficult to find. If the SharePoint consultant does not know how to make a hierarchy of data, you might not have the right fit. Always ask,"Are you going to help me organize my data? Manage it on an ongoing basis?"

Conclusion

Hiring a SharePoint consulting firm can be an investment that provides a positive ROI almost immediately. If you're in the process of finding the right consultant, we'd love to hear what you're looking to accomplish! Feel free to start a live chat with our solution consultant on this page, email us, or call us at (214) 301-0000 to get started today.

About HingePoint

HingePoint offers cloud and mobile applications for construction and real estate that are easy to adopt and employees love. Specializing in the systems that run the construction and real estate business including SharePointSalesforceProcoreMS Dynamics, and Autodesk. Scale and grow profitably with Financial and Project Management Dashboards, document management, and workflow automation for field to office collaboration. HingePoint 8105 Rasor Blvd. Suite 241 Plano, TX 75024 (214) 301-0000 www.hingepoint.com   [post_title] => What Makes a Good SharePoint Consulting Firm? [post_excerpt] => [post_status] => publish [comment_status] => open [ping_status] => open [post_password] => [post_name] => what-makes-good-sharepoint-consulting-firm [to_ping] => [pinged] => [post_modified] => 2018-10-22 00:42:12 [post_modified_gmt] => 2018-10-22 05:42:12 [post_content_filtered] => [post_parent] => 0 [guid] => https://www.hingepoint.com/?p=14204 [menu_order] => 0 [post_type] => post [post_mime_type] => [comment_count] => 0 [filter] => raw ) [3] => WP_Post Object ( [ID] => 14106 [post_author] => 3 [post_date] => 2018-02-22 03:05:11 [post_date_gmt] => 2018-02-22 09:05:11 [post_content] => SharePoint Project Management Solution for Commercial Real Estate With a few simple configurations, SharePoint can be the foundation for a flexible, user-friendly, and affordable Project Management Information System (PMIS). If you are not currently using Microsoft SharePoint and Office 365 to manage your commercial real estate projects… you should be! First, let’s clarify what Office 365 is. Some people think of Office 365 as Word, Excel, and PowerPoint for document creation and Outlook for email. Most are unaware that those are only a tiny piece of everything Office 365 has to offer. We will discuss what these apps are and how to leverage them to their fullest capabilities at a later date (stay tuned to our blog). In the meantime, you can check out the Top 5 Integration Features of Office 365 and SharePoint Online. [caption id="attachment_14105" align="aligncenter" width="850"]Office 365 Apps Office 365 Apps[/caption]

Here are 8 reasons you should be using SharePoint to manage your commercial real estate projects:

1. Chances are you probably already have SharePoint

Microsoft states that they have over 250,000 organizations using SharePoint and that over 85% of Fortune 500 companies now have SharePoint Online. You are already saving money on licensing costs by owning the SharePoint application through your Office 365 licenses.

2. Security

Using groups to maintain a scalable security environment is typically your best option because permissions are applied to the group as a whole, not individual people. So, when adjusting permissions, only one change is needed to a group (as opposed to multiple changes for different individuals). You can define a security permission from a site collection, to a site, to the lowest component of a single item or document. It's very easy to assign these permissions directly to an individual user or a group of users.

3. Collaboration tools everyone will want to use

The ability to leverage Office 365 Groups, which deliver a means of group communication, is a solid alternative to Slack and other popular messaging applications. Using Groups gives your team the ability to view, edit, share all group files, view, and schedule group meetings with ease allowing for better communications among team members. Granting external access in SharePoint Online is a breeze and no longer a time-consuming inconvenience. Simply connect a Microsoft account to their company e-mail or create guest links to give users access to folders, individual files, and sites within your environment.

4. 3rd Party Services Integration

Microsoft Flow puts real power in the hands of regular users by easily connecting and automating services vital to your business. Microsoft Flow features code-free interaction with hundreds of third-party services such as Salesforce, Zendesk, Facebook, Twitter, OneDrive, Microsoft Dynamics, and more.

5. Ridiculously simple reporting tools

SharePoint features powerful reporting tools to quickly view and share data. You can build, configure, and update scorecards and dashboards.

Data visualization with Power BI:

Embedding Power BI reports to a SharePoint page (display charts, dashboards, reports, KPIs, etc.) on your SharePoint site makes the information readily available to users. Additionally, the analysis/metrics tools are now available within the program instead of having to import them; so, significant time is saved on importing data from other sources. You can also use Excel to build your reports and display them within SharePoint. [caption id="attachment_14067" align="aligncenter" width="800"]Example Microsoft BI Dashboard Reports Example Microsoft BI Dashboard Reports[/caption]

6. Mobile/Tablet Friendly

Access to everything, from anywhere, and on any device. This is HUGE for the real estate and construction industry! View and work on documents while on the job site or in the field. With SharePoint Online, you have all the information you need on every device so you can get more work done with ease.

7. Task Management

SharePoint allows you to manage a set of tasks that may belong to a project, a business initiative, or a department. Users can also create customized list views, combined with out-of-the-box workflows to manage personal tasks and assign tasks to their team members or anyone else in the company.

8. Flexibility to make it work how you want

SharePoint is designed to be configured however you want and to provide the most value when managing commercial real estate projects. It can be very intimidating to try and figure out where to start with SharePoint because (by default), SharePoint is installed as a blank site without any content. At HingePoint, we have guru developers and architects that have ALL the Microsoft certifications. We can help you create customized SharePoint Online, Web Parts, .Net, and Office 365 APIs that are integrated with Microsoft Exchange, Active Directory (AD), and SQL Servers.

Conclusion

If you properly implement SharePoint, it will transform your company’s productivity. Employees will be more efficient, you’ll have better access to your company’s data, and you’ll be able to better report on key metrics. HingePoint’s custom SharePoint solutions have helped many companies struggling with unorganized data and manual, multi-step processes. Those same customers have transitioned into a more organized, productive organization through automated workflows and easy-to-find information. Interested? We'd love to have a conversation about what you're working on. Start a chat with our Solutions Architect on this page, give us a call at (214) 301-0000, or contact us here. --

About HingePoint

HingePoint offers cloud and mobile applications for construction and real estate that are easy to adopt and employees love. Specializing in the systems that run the construction and real estate business including SharePointSalesforceProcoreMS Dynamics, and Autodesk. Scale and grow profitably with Financial and Project Management Dashboards, document management, and workflow automation for field to office collaboration. HingePoint 8105 Rasor Blvd. Suite 241 Plano, TX 75024 (214) 301-0000 www.hingepoint.com [post_title] => 8 Reasons to Use SharePoint as a Project Management Solution for Commercial Real Estate [post_excerpt] => [post_status] => publish [comment_status] => open [ping_status] => open [post_password] => [post_name] => using-sharepoint-for-commercial-real-estate-project-management [to_ping] => [pinged] => [post_modified] => 2018-04-24 02:46:32 [post_modified_gmt] => 2018-04-24 07:46:32 [post_content_filtered] => [post_parent] => 0 [guid] => https://www.hingepoint.com/blog/sharepoint/using-microsoft-sharepoint-as-a-project-management-solution-for-construction-industry-copy/ [menu_order] => 0 [post_type] => post [post_mime_type] => [comment_count] => 0 [filter] => raw ) [4] => WP_Post Object ( [ID] => 14108 [post_author] => 3 [post_date] => 2018-02-20 12:01:55 [post_date_gmt] => 2018-02-20 18:01:55 [post_content] =>

Best SharePoint Blog Posts 2017

Best Posts of 2017 - Microsoft SharePoint

HingePoint takes great pride in being an industry leader for Real Estate & Construction companies when looking for SharePoint Consulting and Development services. 2017 was our most successful year to date and we thought it would be helpful to provide a recap of our most popular SharePoint blog posts from the previous year. Here's a quick overview of our 2017 insights about SharePoint and what’s new in terms of SharePoint updates, best-practices, tips, tricks, and more:

#5. How To Use Office 365 & SharePoint Online To Build A Perfect Intranet

Looking for the perfect intranet solution? Want to maximize your Office 365 investment? This article outlines key tools and features to get you started.

#4. SharePoint Out-Of-The-Box Tips And Tricks From SharePoint Experts

A great read for those looking for some the practical SharePoint tips and tricks from our guru project manager that he learned through first-hand training and heads-down hard-work with our clients.

#3. 4 Ways To Use SharePoint For Company Data Management

Do you consistently find yourself wasting time hunting for files and documents? We detail four areas where SharePoint helps companies become more efficient and have more accurate, accessible information for employees.

#2. 7 Trends In 2017 For Commercial Real Estate: SharePoint Remains Top Collaborative Tool

In the commercial real estate industry, there are trends that can directly influence how companies work and achieve maximum growth. Here you will find HingePoint’s take on the top technological trends for commercial real estate developers.

#1. Top 5 Integration Features of Office 365 and SharePoint Online

Finally, our most popular SharePoint post of 2017. Read up on SharePoint upgrades and improvements over the last year that drastically impact users in terms of transporting cloud-based Office 365 capabilities onto the SharePoint platform. We identify five improvements we use to get the most out of Office 365 and SharePoint. This article was so great that @SharePoint Retweeted it!

Thanks for Reading!

We hope that you found this recap beneficial as we took a look back at 2017. There are big things coming in 2018 that we are extremely excited about. We look forward to keeping you in-the-know with all of our tips, insights, and developments as they unfold! -- About HingePoint, LLC HingePoint offers cloud and mobile applications for construction and real estate that are easy to adopt and employees love. Specializing in the systems that run the construction and real estate business including SharePointSalesforceProcoreMS Dynamics, and Autodesk. Scale and grow profitably with Financial and Project Management Dashboards, document management, and workflow automation for field to office collaboration. HingePoint 8105 Rasor Blvd. Suite 241 Plano, TX 75024 (214) 301-0000 www.hingepoint.com [post_title] => Most Popular Microsoft SharePoint Blogs of 2017 [post_excerpt] => [post_status] => publish [comment_status] => open [ping_status] => open [post_password] => [post_name] => popular-microsoft-sharepoint-blogs-2017 [to_ping] => [pinged] => [post_modified] => 2018-05-28 06:59:27 [post_modified_gmt] => 2018-05-28 11:59:27 [post_content_filtered] => [post_parent] => 0 [guid] => https://www.hingepoint.com/?p=14108 [menu_order] => 0 [post_type] => post [post_mime_type] => [comment_count] => 0 [filter] => raw ) [5] => WP_Post Object ( [ID] => 13915 [post_author] => 3 [post_date] => 2018-01-12 09:10:32 [post_date_gmt] => 2018-01-12 15:10:32 [post_content] => If you are not currently using Office 365 and Microsoft SharePoint to manage your construction projects… you should be! With a few simple configurations, SharePoint can be the foundation for a flexible, user-friendly, and affordable Project Management Information System (PMIS). First, let’s clarify what Office 365 is. Some people think of Office 365 as Word, Excel, and PowerPoint for document creation and Outlook for email. Most are unaware that those are only a tiny piece of everything Office 365 has to offer. We will discuss what these apps are and how to leverage them to their fullest capabilities at a later date (stay tuned to our blog). In the meantime, you can check out the Top 5 Integration Features of Office 365 and SharePoint Online. Below are the reasons why you should be using SharePoint to manage your construction projects:

1. Chances are you probably already have SharePoint

Microsoft states that they have over 250,000 organizations using SharePoint and that over 85% of Fortune 500 companies now have SharePoint Online. You are already saving money on licensing costs by owning the SharePoint application through your Office 365 licenses.

2. Security

Using groups to maintain a scalable security environment is typically your best option because permissions are applied to the Group as a whole, not individual people. So, when adjusting permissions, only one change is needed to a group, opposed to multiple individuals. You can define a security permission from a site collection, to a site, to the lowest component of a single item or document. It's very easy to assign these permissions directly to an individual user or a group of users.

3. Collaboration tools everyone will want to use

The ability to leverage Office 365 Groups, which deliver a means of group communication, is a solid alternative to popular messaging applications, such as Slack. Using Groups gives your team the ability to view, edit, share all group files, view and schedule group meetings with ease allowing for better communications among team members. Granting external access in SharePoint Online is a breeze and no longer a time-consuming inconvenience. Simply connect a Microsoft account to their company e-mail or create guest links to give users access to folders, individual files, and sites within your environment.

4. 3rd Party Services Integration

Microsoft Flow puts real power in the hands of regular users by easily connecting and automating services vital to your business. Microsoft Flow features (some) code-free interaction with hundreds of third-party services such as Salesforce, Zendesk, Facebook, Twitter, OneDrive, Microsoft Dynamics, and more.
Integrating SharePoint can be frustrating. We Can Help »

5. Reporting tools that are ridiculously simple

SharePoint features powerful reporting tools to quickly view and share data. You can build, configure, and update scorecards and dashboards. Data visualization with Power BI: Embedding Power BI reports to a SharePoint page – display charts, dashboards, reports, KPIs, etc. on your SharePoint site makes the information readily available to users. Additionally, the analysis/metrics tools are now available within the program instead of having to import them; so, significant time is saved on importing data from other sources. You can also use Excel to build your reports and display them within SharePoint.

6. Mobile/Tablet Friendly

Access to everything, from anywhere, and on any device. This is HUGE for the construction industry! View and work on documents, while on the job site. With SharePoint Online, you have all the information you need on every device so you can get more work done with ease.

7. Task Management

SharePoint allows you to manage a set of tasks that may belong to a project, a business initiative, or a department. Users can also create customized list views combined with out-of-the-box workflows to manage personal tasks and assign tasks to their team members or anyone else in the company.

8. Flexibility to make it work how you want

SharePoint is designed to be configured however you want and to provide the most value when managing your construction project. It can be integrated into just about any construction software you have. But... It can be very intimidating (and frustrating) to try and figure out where to start with SharePoint because by default, SharePoint is installed as a blank site without any content. Wouldn't it be nice if you had access to guru developers and information architects who could get SharePoint up and running for you (and integrated into your current construction software)? From SharePoint consulting to creating and implementing the plan, we're here to help.
We'll take your SharePoint integration burden away. Get SharePoint Help »
We can help you create a customized SharePoint setup with whatever you need (such as Web Parts, .Net, Office 365 APIs, SharePoint Online and Integration with Microsoft Exchange, Active Directory (AD), and SQL Server). If you properly implement SharePoint, it will transform your company’s productivity. Employees will be more efficient, you’ll have better access to your company’s data, and you’ll be able to better report on key metrics. HingePoint’s custom SharePoint solutions have helped many companies struggling with unorganized data and manual, multi-step processes. Those same customers have transitioned into a more organized, productive organization through automated workflows and easy-to-search information. Integrating SharePoint can be confusing and difficult to integrate with custom construction software. Let us guide you through the process and do the hard work of integrating SharePoint into your current construction software.  

About HingePoint

HingePoint delivers cloud, mobile and analytics solutions for the construction industry. Specializing in the systems that run the construction business including SharePoint, Salesforce, Procore, Microsoft Dynamics, and Autodesk. Scale and grow profitably with Financial and Project Dashboards, document management, and workflow automation for field-to-office collaboration. [post_title] => Using Microsoft SharePoint as a Project Management Solution for Construction Industry [post_excerpt] => [post_status] => publish [comment_status] => open [ping_status] => open [post_password] => [post_name] => using-microsoft-sharepoint-as-a-project-management-solution-for-construction-industry [to_ping] => [pinged] => [post_modified] => 2018-11-30 13:43:28 [post_modified_gmt] => 2018-11-30 19:43:28 [post_content_filtered] => [post_parent] => 0 [guid] => https://www.hingepoint.com/?p=13915 [menu_order] => 0 [post_type] => post [post_mime_type] => [comment_count] => 0 [filter] => raw ) [6] => WP_Post Object ( [ID] => 13245 [post_author] => 3 [post_date] => 2017-12-08 03:11:15 [post_date_gmt] => 2017-12-08 09:11:15 [post_content] => There are many reasons why your organization's SharePoint database doesn't have the clean and trustworthy data you need to run your business efficiently. Most businesses realize the data and documents you store in SharePoint are extremely important. For example, SharePoint is probably your "system of record" for marketing data and customer data. It may even run the company's intranet (containing things like human resources policies, IT procedures, your team document libraries, etc). Project collaboration, issues tracking, and task management critical to operations may be in your SharePoint system. Our customers turn to HingePoint because they struggle to keep pace and organize SharePoint. They may have even outsourced the development of SharePoint in the past, but it still isn't working as efficiently as the Microsoft commercials lead you to believe is possible.

4 Reasons Why You Might Not Have the SharePoint Data You Need

1. The Data Doesn't Exist

Management or associates may assume you have information about your processes and training, but in some cases, it literally may not exist yet. Nobody has created it and put it in SharePoint. This may sound obvious, but it's something to consider. For example, one of our customers wanted to know what projects everyone was working on. They did not understand why they could not see that level of detail. The reason? They didn’t have tools that were collecting that information. We integrated T-Sheets with SharePoint and now they have that data.

2. Dirty Data

Your SharePoint data may not be "clean". What is clean data? Clean data is properly organized, fully filled in, accurate, and searchable. SharePoint lists and syncing Excel Sheets into SharePoint may result in incomplete or inaccurate data. This is especially the case if employees don't fill it out accurately and/or you don't have a data management and data quality process in place.

3. Downstream Data

In some cases, you may be pulling in data from a downstream system such as a CRM (like Salesforce or Siebel), financial system (like Sage), or project management system . If the data isn't accurate or clean in that system, then you are importing dirty data from other systems into SharePoint.

4. SharePoint Graphics and Charts

SharePoint has great list views, teams’ sites, and tasks lists, but it doesn't have the best chart and graphic capabilities. So, you may have the data in SharePoint, but you just can't seem to find it if it's not visually presented on the screen. There are many ways to enhance SharePoint with BI (business intelligence) tools like Tableau. See examples in the screenshots below. HingePoint can show you how! [post_title] => 4 Reasons You Don't Have Clean SharePoint Data [post_excerpt] => [post_status] => publish [comment_status] => open [ping_status] => open [post_password] => [post_name] => 4-reasons-you-dont-have-clean-sharepoint-data [to_ping] => [pinged] => [post_modified] => 2018-02-20 23:52:54 [post_modified_gmt] => 2018-02-21 05:52:54 [post_content_filtered] => [post_parent] => 0 [guid] => https://www.hingepoint.com/blog/sharepoint/sharepoint-online-and-office-365-ingredients-for-the-perfect-intranet-copy/ [menu_order] => 0 [post_type] => post [post_mime_type] => [comment_count] => 0 [filter] => raw ) [7] => WP_Post Object ( [ID] => 13232 [post_author] => 3 [post_date] => 2017-11-16 22:54:30 [post_date_gmt] => 2017-11-17 04:54:30 [post_content] => If your organization has already invested in Office 365, it only makes financial sense to maximize its potential to solve the common challenges around communication, collaboration, and knowledge sharing. As well as providing your organization with familiar tools (such as Outlook for email and Microsoft Office programs for document creation like Word, Excel, and PowerPoint), Office 365 comes with a bag of tool and features that form the foundation for an effective intranet solution. If you are considering Office 365 as an intranet solution, below are a few applications that you and your team will want to be familiar with:

SharePoint Online

SharePoint Online is an all-important tool for an Office365 intranet, helping organizations share and collaborate with internal employees and external partners, contractors, and customers on any device. With SharePoint Online, you can access internal sites, documents, and other information from anywhere in the world - at the office, at home, or from a mobile device.

Team Sites

SharePoint Team Sites allow you to quickly create code-free sites for different user groups within SharePoint and Office 365 that look great on any device. Team Sites are constructed to be fully customized to your needs. Documents, videos, images, site activities, social media feeds, and more can be added in a couple of clicks. It also gives the ability to add ‘highlighted content’ (which will automatically and dynamically populate in that area of the page). The home page of a SharePoint Online gives you instant visibility into site activity and important documents, while providing a great way to communicate, connect with others, and share ideas. For more details on SharePoint and Office 365 check out the Top 5 Integration Features of Office 365 and SharePoint Online here.

Microsoft Teams

Similar to Slack, Microsoft Teams has a focus on a chat-based workspace, with social feeds and email chains taking center stage. Its overall goal is to bring together people, conversations, and content, helping to create a more open digital environment that makes work visible, integrated, and accessible. You can easily embed and collaborate over Word, Excel, PowerPoint, SharePoint, OneNote, and other Office files. You also get built-in video/voice calling features, so your colleagues can easily arrange meetings remotely. There is also a screen sharing option that makes collaboration easy.

Final Thought

If you properly implement SharePoint, it will transform your company’s productivity. Employees will be more efficient, you’ll have better access to your company’s data, and you’ll be able to better report on key metrics. HingePoint’s custom SharePoint solutions have helped many companies struggling with unorganized data and manual, multi-step processes. Those same customers have transitioned into a more organized, productive organization through automated workflows and easy-to-search information. Our experienced team can design and implement a custom intranet for your organization using Office 365 and SharePoint. Contact us today to learn more » Once it’s clear what these services bring to the table, it’s time to start putting them together to provide your users with a seamless intranet solution. Office 365 and SharePoint Online provide an incredible level of extensibility that allow for solutions which leverage the best of what Office 365 has to offer. We have guru developers and architects that have ALL the Microsoft certifications. Create your own Web Parts, .Net, Office365 APIs, SharePoint Online, and integrate them with Microsoft Exchange, Active Directory (AD), and SQL Server. [post_title] => How to Use Office 365 & SharePoint Online to Build a Perfect Intranet [post_excerpt] => [post_status] => publish [comment_status] => open [ping_status] => open [post_password] => [post_name] => sharepoint-online-and-office-365-ingredients-for-the-perfect-intranet [to_ping] => [pinged] => [post_modified] => 2018-04-09 11:53:47 [post_modified_gmt] => 2018-04-09 16:53:47 [post_content_filtered] => [post_parent] => 0 [guid] => https://www.hingepoint.com/blog/autodesk/autodesk-university-2017-preview-copy/ [menu_order] => 0 [post_type] => post [post_mime_type] => [comment_count] => 0 [filter] => raw ) ) [post_count] => 8 [current_post] => -1 [in_the_loop] => [post] => WP_Post Object ( [ID] => 13919 [post_author] => 3 [post_date] => 2018-06-29 08:00:21 [post_date_gmt] => 2018-06-29 13:00:21 [post_content] => “Many companies spend more time looking for the right data than actually making decisions based on the information they have. Think about the last project you had and how much of your effort was placed in finding the right information.” -Bryce Finnerty (HingePoint CEO and Founder) Microsoft responded early to the coming age of data overload. SharePoint was created to manage your documents at your company. If you have a large organization (like a construction company or commercial real estate firm) and you're managing your documents without a system like SharePoint Online (in Office 365), your documents are probably unorganized, in a variety of systems, and difficult to find. Storage systems like Dropbox and Google Drive do work very well for some. However, they are far from ideal when your company needs to share files and collaborate efficiently across different departments, or externally with contractors or vendors. Not having a document management system or the collaboration tools to keep everything organized and secure will end up costing you in the long run. What you need is a document management system that will place your files in a hierarchy. Microsoft Office 365 has a built-in document management system... it's called SharePoint Online. Finnerty says that if you get the right SharePoint consultant who knows document management, the information you need is organized and at your fingertips: “This dramatically increases productivity. You can make decisions faster with the right information easily accessible."

First 5 Reasons to Use SharePoint Document Management (per Microsoft)

Microsoft says you can do the following with SharePoint:
  1. Store, organize, and locate documents.
  2. Ensure the consistency of documents.
  3. Manage metadata for documents.
  4. Help protect documents from unauthorized access or use.
  5. Ensure consistent business processes (workflows) for how documents are handled.
But, it gets even better...

We See 5 More Top Benefits of SharePoint Document Management:

  1. Security: If you are managing by email, then chances are good that you’re blasting your company with sensitive information. Management by email is not only cumbersome and ineffective, it’s also not secure. From a security perspective, it’s a lot safer to leave important documents behind a firewall where employees can get it when they need it, instead of sending it through email.
  2. Single Sign-On: SharePoint is also great at giving you access to all the apps you need with one sign-on. Instead of continuously signing into different systems and software, SharePoint is your single sign-on.
  3. Version History: Again… if you’re managing by email, there is a better way! Another thing that SharePoint can really help with is version history. Sometimes in corporate environments, a document will be emailed back and forth and it gets difficult to determine which is the most up-to-date version. With SharePoint, you can check out documents, have employees edit them, and then check them back into SharePoint.
  4. Automation: According to Microsoft, a SharePoint workflow is like an automated flowchart that takes a lot of the labor, guesswork, and randomness out of standard work processes. SharePoint can ensure employees have the appropriate approval to access and edit the document, removing the guesswork from employees.
  5. Easy Team Collaboration: It's easy to work on projects when the documents your team needs are in one place. Microsoft even says that SharePoint lets you "Collaborate effortlessly and securely with team members inside and outside your organization, across PCs, Macs, and mobile devices."
However, SharePoint can be tricky to implement. We have the experience to help. See how our expert SharePoint consultants and developers can make it a breeze. Get Help Setting Up SharePoint »

Ask yourself these 3 questions...

  1. Are you managing your entire company from a spreadsheet?
  2. How do you plan to grow your business with those document management tools constantly changing?
  3. Does your SharePoint work the way you want it to?
If you properly implement SharePoint, it will transform your company’s productivity:
  • Employees will be more efficient
  • You’ll have better access to your company’s data
  • You’ll be able to better report on key metrics.
HingePoint’s custom SharePoint consulting, development, and integration services have helped many companies eliminate the pain caused by unorganized document structure. Those same customers have transitioned into a more organized, productive organization through automated workflows and easy-to-search information.

Managing Data with SharePoint Will Transform the Way You Do Business

“As I talk with organizations around the world, it is clear they are not coping with the explosion of digital data – and that manifests itself as employees struggle to find and act on the information they need,” Microsft CEO Satya Nadella recently said.


Bonus: Why to Quit Using Spreadsheets!

Use the tools large enterprises use - control your data with SharePoint

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