SharePoint is an incredible data management tool that helps organize and find on-demand data for your business. One of the greatest things SharePoint can… Read More
What is data? Many businesses struggle when accessing, finding, mining, cleaning and organizing data about their business. We help a lot of businesses… Read More
If you are just starting to get your feet wet with better data management workflow for your business, here are three key aspects of data that you should consider… Read More
Many reasons exist on why you don’t have the data you want or need for your business. It’s no secret that data is becoming important. Companies like… Read More
Are spreadsheets good for managing data?
Excel is great for what it does with data. You can even connect Excel to data visualization software like Power… Read More
Many businesses are still creating reports and comparing and contrasting business trends with PDFs exported from Excel instead of using the latest data visualization… Read More
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[post_content] => SharePoint is an incredible data management tool that helps organize and find on-demand data for your business.
One of the greatest things SharePoint can do is give employees in different departments the ability to have their data easily accessible and organized in one place, instead of hunting for it.
What do we mean by data? We mean contracts, project information, policies, employee training, and metrics. But there is a lot more to data than just simply having it. See our free, online eBook to learn more about getting the right kind of data in your business.
How companies hunt
Companies have historically not trusted the data they have about projects or HR tasks like employee training. Instead of going to a trusted system of record or data source, employees must hunt and gather the data.
There are many ways to hunt. Often, companies who do not trust data will have a lot of meetings about projects and find information through email, instead of looking at the system of record.
Here are four areas where SharePoint helps companies be more efficient and have more accurate, accessible information for employees.
Projects Management Dashboard – Project management dashboard is important because it keeps helps you stay on top of your projects. You can get your projects done faster, cheaper, better with fewer mistakes. SharePoint can even predict when your projects are finished, provide all necessary documentation for a project and details.
Sales Contracts and RFPs — We’ve seen businesses use SharePoint to track contracts with governments and track hundreds of RFPs. SharePoint can even report on RFPs and – if a company has the information – the competitive intelligence needed to win an RFP, all at a push of the button.
Human Resource Portal for Corporate Policies and Procedures & Employee Training – One company we worked with had a paper sign in sheet to determine who went to mandatory training. Human resources would spend countless hours following up with employees to see who finished mandatory, government training. Now, employees can self-report by checking a box in SharePoint, and all the information is automatically reported.
Performance Metrics – A lot of companies track how well they are doing with SharePoint. They track how well they’re completing their tasks, compliance with various procedures, safety incidents, sales numbers, and contract wins. Again, with performance metrics reporting in one place, employees are not forced to track information down.
Quit the Spreadsheet
Use the tools large enterprises use, control your data with SharePoint
Managing Data with SharePoint Will Transform Your Business
Are you managing your entire company from a spreadsheet? How are you going to grow with those document management tools? Does your SharePoint work the way you want it to?
If you properly implement SharePoint, it will transform your company's productivity. Employees will be more efficient, you'll have better access to your company's data, and you'll be able to better report on key metrics. HingePoint’s custom SharePoint solutions have helped many companies struggling with unorganized data and manual, multi-step processes. Those same customers have transitioned into a more organized, productive organization through automated workflows and easy-to-search information.
HingePoint covers the AEC Industry and is the author of The AEC Industry 4.0 Report and the Autodesk Industry Report 2017. HingePoint helps construction and real estate development companies take control of their company’s information. We combine systems, software, and data so all company information can be seen and accessed from one screen, like a smartphone or computer.
HingePoint provides Procore, SharePoint and Saleforce consulting for Commercial Real Estate and Construction companies. HingePoint also helps the AEC industry with development & integration of AutoDesk and Procore products with enterprise systems. We are a trusted partner with over 25 years experience of systems development and integration work in the AEC industry. Our clients range from top hotel brands and restaurant chains to AEC firms and real estate developers and Facilities Management. We provide BIM with ROI. Results Guaranteed…Literally Guaranteed.
[post_title] => 4 Ways to Use SharePoint For Company Data Management
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[post_content] => What is data?
Many businesses struggle when accessing, finding, mining, cleaning and organizing data about their business.
We help a lot of businesses using SharePoint, Salesforce, and Power BI and other enterprise tools, and almost always, they need help migrating, mining and cleaning their data.
We want to explain the data that can maximize your business. What is it and what kind of data do you need to transform your business so you can make quicker and more accurate decisions?
Types of DataBad Data – Several companies we worked with have Customer Relationship Management (CRM) systems. A CRM is software that keeps track of your customer and prospect information, like Salesforce. Sometimes the information in the system gets unorganized. For whatever reason, the data in the CRM cannot be trusted. The phone numbers don’t match with the right customers. Address fields are not lined up and the information cannot be trusted.
This is bad data. The test to determine if you have bad data is to ask yourself, “Would I make a major business decision based on this data?” If the answer is no, you might need help cleaning your data.
Good Data – Good data is accurate; it can’t be faulty. It’s got to be true data and it reflects what happened in the real world. If you hired a new employee and his name is Jonathan, your human resources records, and all other records need to state that the new employee's name is Jonathan. Not Jon or Jonathon.
Obviously, good data is the opposite of bad data. It’s data that is clean and accurate. Think of the CRM again. All fields are lined up and it can be trusted. But this is not the best form of data. Information can be accurate, but if it’s difficult to find and analyze then it is not going to do very much for you.
If the goal is to analyze your data to see trends and make decisions, the data needs to be accessible and visual.
HingePoint Data – This isn’t just a shameless plug for our business; you do need more than just good data. Let us explain.
A hinge point is a point where things change. A HingePoint is a point where something literally pivots. It’s the turning point where you are going to see a significant change take place.To get HingePoint data it needs to be good, accurate and visual data. The goal of Hinge Point Data is to give you the insights that revolutionize and transform your business.
Data is accurate, clean and can be trusted about a particular subject. But you need to be able to easily compare and contrast this data. Data helps us understand what is really going on, then we can make more informed decisions. It can help you make predictions and forecasts by understanding the trends of your business.
HingePoint covers the AEC Industry and is the author of The AEC Industry 4.0 Report and the Autodesk Industry Report 2017. HingePoint helps construction and real estate development companies take control of their company’s information. We combine systems, software, and data so all company information can be seen and accessed from one screen, like a smartphone or computer.
HingePoint provides Procore, SharePoint and Salesforce consulting for Commercial Real Estate and Construction companies. HingePoint also helps the AEC industry with development & integration of AutoDesk and Procore products with enterprise systems. We are a trusted partner with over 25 years experience of systems development and integration work in the AEC industry. Our clients range from top hotel brands and restaurant chains to AEC firms and real estate developers and Facilities Management. We provide BIM with ROI. Results Guaranteed…Literally Guaranteed.
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[post_content] => If you are just starting to get your feet wet with better data management workflow for your business, here are three key aspects of data that you should consider while creating accurate reports on your KPIs.
We’d like to teach you an oversimplified data workflow that works for data management, no matter what company you are in.
We think there are three pieces to a data workflow:
Devices
Systems (like software)
Humans
This is how we categorize data flow when we onboard a new client. We’re going to use the airline industry to show you the different categories of data management.
Devices –
We should use devices to collect data. Sometimes people must collect data. But if we can use a tool it will save a lot of time and get rid of a ton of busy work.
Let’s look at the airline and weather example. Instead of making people continuously report the temperature in various cities, devices collect this information. Could you imagine how much tickets would be if people had to report this data?
Systems (Like software) –
Many times devices collect data and then people turn it into information for senior leaders to make decisions. Many employees in corporate America are “Deck Donkeys,” which means the solely create decks to share information. These Power Point decks are typical graphs, reports, etc.
Taking the airline industry example, instead of someone constantly making reports on the weather and showing where there is inclement weather, the airline industry has software that automatically reports on severe weather.
Based on the weather, systems can predict airport congestion, taxi times and even what runways will be available and when. You can read a blog o n how The Weather Company uses systems for prediction.
Humans – Humans ultimately make the decisions.
Let’s look at the airline industry one last time. After looking over the information on freezing temperatures, the information is funneled to the pilots, control towers, and airlines so they can make the best decisions for passengers.
More from The Weather Company:
Airlines cannot change the weather, but they can mitigate the effect if they know the impact in advance. By understanding situations and the potential of their impacts ahead of time, airlines can execute time-sensitive strategies (such as flight cancellation, flight swaps, reserve crew, and etc.) to mitigate such impacts.
Could you imagine what would happen if ALL this work was completed by a human? There would certainly be errors and airline prices would be even higher!
With the right devices collecting the data and the right systems transposing it into information, humans can focus on making strategic decisions that will make their customers happy.
That is how technology should work for us.
[post_title] => The Oversimplified Data Management Workflow
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[post_content] => Many reasons exist on why you don’t have the data you want or need for your business.
It’s no secret that data is becoming important. Companies like AT&T and Amazon have a large Big Data business unit where they are trying to find trends in their massive data sets.
Our customers have struggled with this constantly, especially if they are using a system like SharePoint or Smartsheets. By the time a customer has called us, they have usually exhausted every resource within their business and often have hired a standard IT company that did not fix the root cause of their woes.
Here are a few reasons why you might not have the data you want or need for your business.
1. You may not have the data. It’s not there at all in any of your databases or spreadsheets. For example, one of our customers wanted to know what projects everyone was working on. They did not understand why they could not see that level of detail. The reason, they didn’t have tools that were collecting that information. We integrated T-Sheets with SharePoint and now they have that data.
2. Your data might not be clean. Read, 4 Reasons Why Your Data is Not Clean. If you are using a spreadsheet to manage your business’s data, then you will most likely have errors in that data. It could be hard to trust it, too.
3. Data Integration problems. Sometimes the software we use is “closed.” This basically means that the software you are using cannot talk to other software. For example, SharePoint can integrate with virtually every type of software and share data in multiple ways. However, a spreadsheet, like Excel or SmartSheets, can’t talk to other software or share data effectively.
4. Data visualization problems. You might have the data you need, you just cannot see it. You may not have the tools you need to visualize the data… like Tableau and Power BI. See our data visualization story and an example of how this could happen in your business.
[post_title] => 4 Reasons You Can't Get the Business Data You Want or Need
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Are spreadsheets good for managing data?
Excel is great for what it does with data. You can even connect Excel to data visualization software like Power BI.
A lot of companies use Excel to create pivot tables, look at line-item lists and build graphs. But some businesses rely on it way too much. If you’re running large data sets or entire projects in Excel, then you might want to consider what you are missing with a tailored solution that can give you more accurate data more of the time.
Permissions
In Excel, anyone can update a spreadsheet who has access to it. It’s just a spreadsheet that someone updates by hand.
However, if you are using a database and a platform like SharePoint, only people with the proper permission can edit fields. Whereas in a spreadsheet, anyone who has the spreadsheet can edit whatever they want.
If you have all your financial data in Excel, why would you let someone who is not in accounting make official edits to financial data? There are no controls on the data in a spreadsheet.
Automation
If you are using Excel, chances are your data is not automated, which means data is not flowing from software that collects the data to the software that projects that data with visualization tools.
If a data transfer is not automated, then guess what? You are doing data entry and copy and pasting cells. Not only are you wasting extra time and resources, you risk making errors with your data.
Accuracy
Check out our story on why your data is not accurate. Humans enter data into the Excel fields. With every human task, there are inevitably errors that will be made with data entry. Even a hidden decimal or hidden row can cause your entire excel sheet to be inaccurate.
With a data entry process or the right enterprise-level software, you can control what data you enter with checkboxes and dropdowns. This limits possible entries and errors.
Use the tools large enterprises use, control your data with SharePoint
Managing Data with SharePoint Will Transform Your Business
Are you managing your entire company from a spreadsheet? How are you going to grow with those document management tools? Does your SharePoint work the way you want it to?
If you properly implement SharePoint, it will transform your company's productivity. Employees will be more efficient, you'll have better access to your company's data, and you'll be able to better report on key metrics. HingePoint’s custom SharePoint solutions have helped many companies struggling with unorganized data and manual, multi-step processes. Those same customers have transitioned into a more organized, productive organization through automated workflows and easy-to-search information.
[post_title] => 3 Reasons You Should Quit Managing Data with Spreadsheets
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[post_content] => Many businesses are still creating reports and comparing and contrasting business trends with PDFs exported from Excel instead of using the latest data visualization tools.
But what is data visualization?
Data visualization is looking at your key metrics and data with a graph, and it is usually on a dashboard. Think the dashboard in your car; it shows your gas tank, your speed, your miles. You can have a dashboard for your business with your sales funnel data, financial data and project hours for employees.
However, all of this assumes your data is clean and can be trusted. If you don’t have data you can trust, then you definitely cannot use this data to make sound business decisions.
Currently, a lot of companies look at their sales and financial data as line items on a sheet. If you are not looking at accurate data in a visual manner you’re probably missing a trend or an extra expense about your business.
Here’s an example:
One of our customers had a financial system made out of PDFs. They had about six restaurants they were tracking. They would collect the finances for each of the restaurants and make separate PDFs. The PDFs would be shipped to the CFO team and they would dissect the information. Usually, the information was more than a month late because it took a while to build the reports.
We built a financial dashboard. This collects all the information from the PDFs and puts the information on one screen. You can instantly get simple, comprehensive views of critical financial information on your phone.
The customer had the ability to select what they wanted to compare from each restaurant in pie charts. So for example, if they wanted to see how much money each restaurant was spending on entertainment, they could easily see it.
As soon as the financial dashboard came online… the customer realized they were spending way too much money on music and entertainment in one of their venues. They were able to make the decision to stop hiring so many bands immediately.
Before the data wasn’t accessible. It wasn’t visible. The entertainment data was a line item in six separate PDFs. It also wasn’t in the same place. We created a dashboard to show side by side views of expenses like music and entertainment. They could see as a percentage of the pie that it was huge.
As soon as they were able to visually see the data they could tell where their money was going and what changes needed to be made.
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[post_content] => SharePoint is an incredible data management tool that helps organize and find on-demand data for your business.
One of the greatest things SharePoint can do is give employees in different departments the ability to have their data easily accessible and organized in one place, instead of hunting for it.
What do we mean by data? We mean contracts, project information, policies, employee training, and metrics. But there is a lot more to data than just simply having it. See our free, online eBook to learn more about getting the right kind of data in your business.
How companies hunt
Companies have historically not trusted the data they have about projects or HR tasks like employee training. Instead of going to a trusted system of record or data source, employees must hunt and gather the data.
There are many ways to hunt. Often, companies who do not trust data will have a lot of meetings about projects and find information through email, instead of looking at the system of record.
Here are four areas where SharePoint helps companies be more efficient and have more accurate, accessible information for employees.
Projects Management Dashboard – Project management dashboard is important because it keeps helps you stay on top of your projects. You can get your projects done faster, cheaper, better with fewer mistakes. SharePoint can even predict when your projects are finished, provide all necessary documentation for a project and details.
Sales Contracts and RFPs — We’ve seen businesses use SharePoint to track contracts with governments and track hundreds of RFPs. SharePoint can even report on RFPs and – if a company has the information – the competitive intelligence needed to win an RFP, all at a push of the button.
Human Resource Portal for Corporate Policies and Procedures & Employee Training – One company we worked with had a paper sign in sheet to determine who went to mandatory training. Human resources would spend countless hours following up with employees to see who finished mandatory, government training. Now, employees can self-report by checking a box in SharePoint, and all the information is automatically reported.
Performance Metrics – A lot of companies track how well they are doing with SharePoint. They track how well they’re completing their tasks, compliance with various procedures, safety incidents, sales numbers, and contract wins. Again, with performance metrics reporting in one place, employees are not forced to track information down.
Quit the Spreadsheet
Use the tools large enterprises use, control your data with SharePoint
Managing Data with SharePoint Will Transform Your Business
Are you managing your entire company from a spreadsheet? How are you going to grow with those document management tools? Does your SharePoint work the way you want it to?
If you properly implement SharePoint, it will transform your company's productivity. Employees will be more efficient, you'll have better access to your company's data, and you'll be able to better report on key metrics. HingePoint’s custom SharePoint solutions have helped many companies struggling with unorganized data and manual, multi-step processes. Those same customers have transitioned into a more organized, productive organization through automated workflows and easy-to-search information.
HingePoint covers the AEC Industry and is the author of The AEC Industry 4.0 Report and the Autodesk Industry Report 2017. HingePoint helps construction and real estate development companies take control of their company’s information. We combine systems, software, and data so all company information can be seen and accessed from one screen, like a smartphone or computer.
HingePoint provides Procore, SharePoint and Saleforce consulting for Commercial Real Estate and Construction companies. HingePoint also helps the AEC industry with development & integration of AutoDesk and Procore products with enterprise systems. We are a trusted partner with over 25 years experience of systems development and integration work in the AEC industry. Our clients range from top hotel brands and restaurant chains to AEC firms and real estate developers and Facilities Management. We provide BIM with ROI. Results Guaranteed…Literally Guaranteed.
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We should use devices to collect data. Sometimes people must collect data. But if we can use a tool it will save a lot of time and get rid of a ton of busy work.
Let’s look at the airline and weather example. Instead of making people continuously report the temperature in various cities, devices collect this information. Could you imagine how much tickets would be if people had to report this data?
Systems (Like software) –
Many times devices collect data and then people turn it into information for senior leaders to make decisions. Many employees in corporate America are “Deck Donkeys,” which means the solely create decks to share information. These Power Point decks are typical graphs, reports, etc.
Taking the airline industry example, instead of someone constantly making reports on the weather and showing where there is inclement weather, the airline industry has software that automatically reports on severe weather.
Based on the weather, systems can predict airport congestion, taxi times and even what runways will be available and when. You can read a blog o n how The Weather Company uses systems for prediction.
Humans – Humans ultimately make the decisions.
Let’s look at the airline industry one last time. After looking over the information on freezing temperatures, the information is funneled to the pilots, control towers, and airlines so they can make the best decisions for passengers.
More from The Weather Company: