What is a SharePoint Hub Site?

What is a SharePoint Hub Site?

By Bryce Finnerty

Microsoft has officially released SharePoint hub sites and is gradually rolling them out to Office 365 customers. The first announcement of SharePoint hub… Read More

Benefits of Using SharePoint & Office 365

Benefits of Using SharePoint & Office 365

By Bryce Finnerty

With the seamless integration of Office 365 and SharePoint Online, Microsoft has breathed new life into SharePoint, one of the most used platforms for collaboration,… Read More


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Microsoft Office 365 and SharePoint Online updates for Quarter 1, Q1 2018. There are so many updates coming out all the time from Microsoft and we want you to know what they are. We will summarize the big releases for you here and how they might impact you.

Latest Microsoft Upgrades in 2018

Security! Office 365 is moving to TLS 1.2 for encryption

Note: You Must Take Action by Action by October 31, 2018

Microsoft and any web-based platform has been warning about this upgrade for a while. To get best-in-class encryption, and to ensure Office 365  service is more secure by default, they are moving all of their online services to Transport Layer Security (TLS) 1.2+. Microsoft is closing down TLS 1.0 and 1.1 protocols and requiring everyone and all Apps to upgrade to TLS 1.2 extending the deadline for upgrading to TLS 1.2 or later to October 31, 2018. So Plan on it or contact us to get help. According to Microsoft Read the Following Information: As of October 31, 2018, Microsoft Office 365 will no longer support TLS 1.0 and 1.1. By October 31, 2018, all client-server and browser-server combinations should use TLS version 1.2 (or a later version) to ensure connection without issues to Office 365 services. This may require updates to certain client-server and browser-server combinations. If you do not update to TLS version 1.2 (or later) by October 31, 2018, you may experience issues when connecting to Office 365. If you experience an issue related to the use of an old TLS version after October 31, 2018, you will be required to update to TLS 1.2 as part of the resolution. Please click Additional Information to learn more from Microsoft Support: Additional information
Published On: September 18, 2018

We’re rolling out multiple improvements to Project Online

We’re excited to announce that multiple new and updated features are coming to Project Online. We are gradually starting to roll these changes out now.

How does this affect me?

After these changes takes place, your users will be able to: - Change the way After events are handled in Project Online with Asynchronous After Event Handling. Project detail pages will load more quickly by using if they use add-ins that rely on After events. Work with the developer of your add-ins to see if you can benefit from this change. If so, change enable the new “Turn on Asynchronous After event processing” setting available in the Additional Server Settings page of your Project Online administration panel. - Get back to work quickly during a Publish Job. We are changing the way the Publish function works in Project Online. Now, when a Publish job is started (either by the user pressing ‘Publish’ or a Project Detail Page triggering it), the user will be able to get back to work quickly. - Start projects sooner with shorter wait times in the Project Create feature. We’ve moved the ‘Create Summary Resource Assignment’ task to a separate queue job. These feature changes are rolling out now and the rollout is anticipated to be completed by mid-October.

What do I need to do to prepare for this change?

You don’t need to do anything to prepare for these changes. If you would like to work with the After Events feature, please connect with your developers to explore the change. Please click additional information to learn more about Project Online. Additional information

Published On: September 13, 2018

Updated Features: Monthly feature updates for Office 365

The latest feature updates for Office 365 are now available. One of the benefits of Office 365 ProPlus is that Microsoft can provide new features for Office apps on a regular basis, through monthly updates.

How does this affect me?

This month’s update includes new feature updates, as well as other security and bug fixes. Here is a list of some of the new features available in the September update:
  • Outlook now has an option to prevent forwarding of meeting invites.
  • Access has an updated Linked Table Manager where you can refresh, relink, or remove linked tables.
  • Build a Word document directly from Visio by using the new Export feature.
  • You will now be able to turn your Visio diagram into an interactive Power BI visualization with just a few clicks.
  • Microsoft Project has an added option to help you customize your Task Board to include more information.
  • A more complete list of features and descriptions is available by clicking Additional Information.

What do I need to do to prepare for this change?

If you have users configured for Monthly Channel release updates, you may want to get up to speed on the new features this month. Other than that, you do not need to do anything to prepare for this change. Please click Additional Information to see a complete list of all the updates to Office, in September. Additional information

Published On: September 13, 2018

New feature: Data export in Microsoft Bookings

Data export in Microsoft Bookings is a new Office 365 feature. We'll begin rolling this feature out soon. This message is associated with Office 365 Roadmap ID: 33430.

How does this affect me?

We are adding a link in the Home page of Bookings entitled "Export more data as a TSV" so you can download a tab delimited file with a row for each event on the booking calendar for the previous 90 days and the upcoming 90 days (3 months back and 3 months forward). Each row includes the Date/Time info for the event, the customer name, customer email, customer phone #, customer address, staff assigned, service selected, location, and appointment duration. We'll be gradually rolling this out to Targeted Release organizations over the course of the next couple of weeks, and the roll out will be completed worldwide by the end of December 2018.

What do I need to do to prepare for this change?

There is nothing you need to do to prepare for this change. Please click Additional Information to learn more. Additional information

Published On: September 11, 2018

New feature: Suggested replies in Outlook on the web

Suggested replies is a new Office 365 feature. We'll begin rolling this feature out soon. This message is associated with Office 365 Roadmap ID: 27315.

How does this affect me?

For messages that can be addressed with a short response, Outlook suggests three related responses in the body of the email so you can reply with just a couple of clicks. Users can turn this feature off in Settings/Mail/Compose and reply/Suggested replies. We'll be gradually rolling this out to Targeted Release organizations in North America in mid-September, and the rollout will be completed worldwide by the end of December 2018.

What do I need to do to prepare for this change?

You don't need to do anything but may consider updating your user training and notifying your helpdesk. Please click Additional information to learn more. Additional information

Published On: September 11, 2018

Reminder: Intune moving to TLS 1.2 for encryption

We communicated in MC141068 that Intune will move to support only TLS 1.2 starting October 31, 2018. This will provide best-in-class encryption, ensure our service is more secure by default, and align with other Microsoft services such as Microsoft Office 365. The latest communication from Office about this change was in MC144908. Note that the Company Portal will also move to support TLS 1.2 on October 31, 2018.

How does this affect me?

As of October 31, 2018, Intune will no longer support TLS 1.0 and TLS 1.1. All client-server and browser-server combinations should use TLS version 1.2 to ensure connection without issues to Intune. Note that this change has an end-user device impact as some devices ─ devices that are no longer supported by Intune but are still receiving policy through Intune ─ cannot use TLS version 1.2. This includes devices such as those running Android 4.3 and below. You can view a list of additional devices and browsers impacted in the support blog linked in Additional Information below. If you experience an issue related to the use of an old TLS version after October 31, 2018, you will be required to update to TLS 1.2 or to a device that supports TLS 1.2 as part of the resolution.

What do I need to do to prepare for this change?

We recommend you proactively address weak TLS usage by removing TLS 1.0/1.1 dependencies in your environments and disabling TLS 1.0/1.1 at the operating system level where possible. Begin planning your migration to TLS 1.2+, today. Check the support blog post for the list of those devices that are not supported by Intune today, but may still be receiving policy and will not be able to communicate using TLS version 1.2. You may need to notify those end users that they’ll lose access to corporate resources based on this industry-wide shift to best-in-class encryption. Please click Additional Information to learn more. Additional information

Published On: September 10, 2018

Updated feature: Removal of footnote in group emails you are following in your inbox

We’re updating the footnote in the emails you receive when you are following a group in your inbox. We'll begin rolling this feature out soon. This message is associated with Office 365 Roadmap ID: 33432.

How does this affect me?

We are reducing clutter in group emails by removing the footnote in the emails you receive when you are following a group in your inbox. The footnote gave followers a direct link to stop following the group in their inbox. Following a group is the default value when someone creates a group but can be modified when creating it. Moving forward, if users would like to stop following a group they should do so from the group card. We'll be gradually rolling this out to Targeted Release organizations this week, and the rollout will be completed worldwide by the end of November 2018.

What do I need to do to prepare for this change?

You don't need to do anything but may consider updating your user training and notifying your helpdesk. Please click Additional information to learn more. Additional information

Published On: September 07, 2018

Updated feature: Email notifications and other Message Center preferences for customized admin roles

We’re updating Message Center to support email notifications and other Message Center preferences for customized admin roles. We'll begin rolling this feature out soon. This message is associated with Office 365 Roadmap ID: 33054.

How does this affect me?

Customized admin roles will start receiving email notifications for Message Center and can customize their Message Center preferences based on what messages they want to see in addition to opting out of email notifications. We will be rolling this out to Targeted Release organizations over the next few weeks. The feature will remain in Targeted Release for at least 30 days before it continues to be made available. We anticipate rollout completion worldwide to all Office 365 organizations by early October.

What do I need to do to prepare for this change?

You don't need to do anything, but may consider updating your user training, and notifying your helpdesk. Please click Additional Information below to learn more about Message Center and to review instructions on opting out of automatic email notifications. Additional information
Published On: September 06, 2018

New feature: Permission Mode for Project Web App sites

We’re updating where you can change the permission mode for Project Web Apps (PWA). You’ll begin seeing this change over the coming weeks. This message is associated with Office 365 Roadmap ID: 32752.

How does this affect me?

Project Online offers two security management options for controlling the kind of access that users have to entities within PWA. This setting currently resides in the Office 365 admin center. With this change, this setting will also become available to Site Collection administrators within PWA server settings. We'll be gradually rolling this out in early October, and the roll out is expected to be completed by the end of November.

What do I need to do to prepare for this change?

There is nothing you need to do to prepare for this change. Please click Additional information to learn more. Additional information
Published On: September 06, 2018

New feature: Insight Services in Excel (Win32)

Insight Services in Excel is a new Office 365 feature that helps organizations make better use of their data. This feature is already available for English language customers in the Office Insider program, and we will be rolling this out for additional languages starting October 1. This message is associated with Office 365 Roadmap ID: 20955.

How does this affect me?

Insight Services in Excel analyzes data and its structure and automatically generates a series of recommendations and useful ways to make sense of the data, including high-level summaries, statistically significant findings, and recommended visualizations. If you are an English language customer and a part of the Office Insider program, this feature is already available to you. On October 1, we will begin rolling this feature out to Office 365 organizations outside of the Targeted Release program as well as organizations in other regions, starting with the French, German, Spanish, Chinese and Japanese markets. Insight Services in Excel will roll out to your organization on-by-default. This feature is a part of the Intelligent Services for Office 365 and users will be able to choose to turn on Intelligent Services to get recommendations from this feature when they log into Excel for the first time. This choice will then apply to Intelligent Services across all Desktop applications. The rollout is expected to start on October 1 and we anticipate rollout completion to take place by the end of December.

What do I need to do to prepare for this change?

f you want to disable Insight Services for your users, you can do so through a policy setting. If you want to disable all Intelligent Services for your users, you can do so by following the instructions at this link Disable Intelligent Services for users. Please click Additional Information to learn more about Insight Services in Excel.Additional information
Published On: August 17, 2018

New feature: Azure Active Directory applications are moving to Office.com

Today the Office 365 app launcher shows you 3rd party apps in the form of Azure Active Directory single sign-on applications. We are now bringing these same apps to Office.com. As a result of this change, we are removing the Office my apps page in an effort to align app locations across similar Office 365 services. This message is associated with Office 365 Roadmap ID: 20468.

How does this affect me?

After this change takes place, the Azure Active Directory apps will be accessible from the Office 365 gallery or the search box on Office.com. Additionally, recently used AAD apps will show up in the Apps section on Office.com. We'll begin rolling this change starting today, and the roll out will be completed worldwide by the end of August.

What do I need to do to prepare for this change?

There is nothing you need to do to prepare for this change. Please click Additional Information to learn more. Additional information
Published On: August 16, 2018

New feature: Bill payment events in Outlook

Bill payment events on your calendar is a new Office 365 feature. We'll begin rolling this feature out soon. This message is associated with Office 365 Roadmap ID: 27215.

How does this affect me?

When a billing statement is received in English from a supported provider, an event will be created on the recipient user’s calendar in Outlook on the web that lists the payment due date. Outlook will also send email reminder two days before the due date. Billing statements sent in languages other than English or from providers that aren’t currently supported won’t activate this feature. When bill pay events are created, they’re visible only to the user or users the events apply to. When events are turned on, they’ll sync across devices. Users can turn off this feature in Outlook on the web. This feature is rolling out now, and we anticipate rollout completion by the end of September.

What do I need to do to prepare for this change?

You don't need to do anything but may consider updating your user training and notifying your helpdesk about how users can turn this feature off. Please click Additional Information to learn more and get detailed availability by region. Additional information
Published On: August 15, 2018

New feature: The Microsoft 365 Public Roadmap

We’re excited to announce that we are releasing a new version of the Office 365 Roadmap in mid-September. This message is associated with Office 365 Roadmap ID: 25177.

How does this affect me?

In mid-September, the Office 365 Roadmap will become the Microsoft 365 Roadmap and will move to a new web location. In addition to retaining all the current information and functionality of the existing Office 365 Roadmap, the new site will include Microsoft 365 product features from Windows 10, Enterprise Mobility Suite, and Azure. We will have redirects in place so that the deep links in any existing Message Center posts will continue to function, and any bookmarks you have set to the Roadmap will continue to work. With the new Microsoft 365 Roadmap, you’ll be able to: - Utilize multiple new search filters such as “product,” “cloud instance,” and “platform”. - View additional information for the features on the Roadmap, including whether the feature is deploying in Targeted Release, preview, specialized cloud instances or worldwide. This information will be located on the feature card, or available via search in the Roadmap. - Leverage new RSS capabilities through a custom link on the Roadmap web page. Using the RSS features feed you can subscribe to be notified of real-time feature updates, and view the notification in Outlook, supported browsers or mobile readers. Power users can use various tools to automate the handling of RSS updates to integrate them into their own 3rd party services. Other changes that will occur are: - The existing Office 365 URL (https://products.office.com/business/office-365-roadmap) will be replaced with a new Microsoft 365 Roadmap URL. Please note that the existing Office 365 Roadmap URL will automatically redirect to the new page. - The "previously released" category will become the “launched” category. Launched features will remain in the “launched” category for six months after going live.

What do I need to do to prepare for this change?

You don't need to do anything to prepare for this change. Please click Additional Information to learn more. Additional information
Published On: August 10, 2018

New feature: Guided workflow for deleting users

Guided workflow for deleting users is a new Office 365 feature. This feature is now available for your organization.

How does this affect me?

As an IT admin, there are certain tasks and process that happen almost daily. We’re using customer feedback to identify those common tasks and make them easier and faster to perform with repeatable results. Deleting a user when they leave an organization is one of those common tasks. From the IT side, it can take multiple steps to offboard a user. From the business side, it can be easy to lose valuable data stored in the user’s documents and email. We’re combining the steps it takes to delete a user, retain their documents, and retain their email into a single workflow with in-context guidance. This guided workflow is now available to all Microsoft 365 organizations.

What do I need to do to prepare for this change?

You do not need to do anything to prepare for this change. Please click Additional Information to learn more. Additional information
 Published On: August 8, 2018

New feature: Edit the email address of an Office 365 Group with a new cmdlet

We’re releasing a new Exchange Online PowerShell cmdlet that allows you to edit the email address of an Office 365 Group. We'll begin rolling this feature out soon. This message is associated with Office 365 Roadmap ID: 27891.

How does this affect me?

This feature will let you update the email addresses (SMTP addresses) of an Office 365 Group that has already been created. Only you and users with administrator-level permissions will be able to use this function, and it will be performed through an Exchange Online PowerShell cmdlet. After a change is made to an existing Group email address, the updated handle will automatically sync with Azure Active Directory (AAD). Before this change took place, it was not possible to reclaim email addresses of Groups. Now, you can reclaim addresses as well as delete domains even when one or more Office 365 Groups have email addresses associated with a given domain. When executed, the cmdlet Set-UnifiedGroup -EmailAddresses updates existing Email addresses of the group and syncs it to AAD. We'll begin gradually rolling this out to customers in North America over the next few weeks, and the roll out will be completed worldwide by the end of September.

What do I need to do to prepare for this change?

There is nothing you need to do to prepare for this change. Please click Additional Information to learn more. Additional information
Published On: August 2, 2018

We’re streamlining settings in the Teams and Skype for Business admin center

In March 2018, we communicated in MC132234 that we were migrating settings to the new Microsoft Teams and Skype for Business admin center. As we have migrated most of our existing settings to the new Teams and Skype for Business admin center, we are removing the tenant level on/off toggle and moving to align with license management practices across Microsoft 365. We will begin removing the tenant level toggle used to disable Teams for users and guests starting August 30, 2018.

How does this affect me?

After this change, instead of utilizing the on/off toggle in the Services & Add-in Teams section, service management will be done in the Office 365 admin center in the user licensing dialog. If you were leveraging this toggle to disable Teams for your tenant for SKUs other than Guest, please ensure you explicitly remove the relevant user’s Teams license in the Office 365 Admin Center in the user licensing dialog. For the Guest SKU there is a setting available in the Teams and Skype for Business admin center under org-wide settings and PowerShell to enable/disable access to Teams for guest users. We will begin removing the tenant-level toggle starting August 30, 2018.

What do I need to do to prepare for this change?

If you were not using the tenant level toggle to disable Teams for your tenant, you do not need to do anything to prepare for this change. If you were using this toggle to disable Teams, you will need to follow the guidance to manage Teams for your users by license. To learn more about managing Microsoft Teams for your users, please click Additional Information below. Additional information
Published On: August 1, 2018

We’re making some changes to the Office 365 group creation process

We are simplifying the group creation workflow for Office 365 groups. We’ll begin rolling this change out soon.

How does this affect me?

After this change takes place, you will no longer have the option to change the welcome email language when creating groups. Additionally, options to send copies of group conversations and events to group members’ inboxes and to let people outside the organization email the group will only be adjustable after a group is created. We’ll begin gradually rolling this update out to Targeted Release organizations starting today, and we anticipate worldwide rollout completion by the end of August. This update is not yet being made available to sovereign cloud organizations in BlackForest, GCC, GCC High, and Gallatin.

What do I need to do to prepare for this change?

You do not need to do anything to prepare for this change. To learn more about Office 365 Groups, please click Additional Information below. Additional information
Published On: July 31, 2018

New feature: Live events in Microsoft 365

Live events in Microsoft 365 is a new feature that enables you and your users to broadcast video from Microsoft Teams, Stream and Yammer. We will initially be launching this feature in preview. Additionally, Microsoft Teams Yammer and Stream now support third-party encoders that enable studio-quality broadcasting. This message is associated with Office 365 Roadmap IDs: 31090, 18503, and 24216.

How does this affect me?

Live events in Microsoft 365 enables you and authorized users to communicate broadly across your organization with interactive experiences that include conversations, video and content delivery. You can create a live event in Microsoft Stream, Microsoft Teams or Yammer—wherever your audience, team, or community resides. The event can be as simple or as sophisticated as you’d like. With Quick Start in Microsoft Teams, you can create casual presentations and panels, using webcams, content and screen sharing. This uses the built-in encoding in Teams, so you don't need additional software for presenters. For more formal events, you can use a third-party encoder to enable the use of high-end cameras and other inputs to broadcast a studio-quality production in Teams, Stream or Yammer. We will begin gradually rolling these updates out over the month of August, and we anticipate rollout completion by the end of September.

What do I need to do to prepare for this change?

Live events in Stream and Yammer will be on-by-default, however, as an Office 365 administrator, you will need to assign permissions for end users to access this feature. Scheduling a “Quick Start” event or enabling a third-party encoder in Microsoft Teams is also on-by-default, but only available to users in your organization that have Teams meeting capabilities enabled. If your firewall blocks outbound traffic, you'll want to ensure that these FQDNs listed are on the allow list in addition to what’s published on the Office 365 URLs and IP address ranges for Microsoft Stream. To learn more about Live events for Microsoft 365, enabling user access to create live events, Quick Start events, and using third-party encoders for studio-quality production, please click Additional Information below. Additional information
Published On: July 27, 2018

Updated feature: sway.com is becoming sway.office.com

To help customers understand Sway is part of office.com we are changing the Sway URL from sway.com to sway.office.com.

How does this affect me?

After this change takes place, existing Sway links will continue to work and will redirect to the new URL. This change will be gradually rolled out over the next couple of months.

What do I need to do to prepare for this change?

There’s nothing you need to do, but you may consider updating your user handbooks and notifying your helpdesk. Please click Additional Information to learn more about managing Office 365 endpoints. Additional information
Published On: July 25, 2018

New Feature: Outlook for Mac now syncs Google Calendar and Contacts

We've now completed the roll out of the support for Google Contacts and Calendar in Outlook for Mac. Announced last year and released first to the Office Insider Fast customer community, the deployment of this highly anticipated feature has extended beyond customers who subscribe to the Insider Slow program to all Outlook for Mac Office 365 customers. This message is associated with Office 365 Roadmap ID: 24380.

How does this change affect me?

People in your organization who use Microsoft Outlook 2016 version 16.13 (180513) or a later version, will be prompted to sign into Google to add their Google account to Outlook for Mac. For users who already synchronize their Gmail with Outlook, by signing into Google, Outlook will now synchronize Google calendar and contact information in addition to mail with Outlook for Mac. Users will need to know their Google account username and password to authenticate.

What do I need to do to prepare for this change?

No action is required to support this change. However, you will have the option to turn off the prompt to sign into Google by following the instructions found in the link to Additional Information below. Additional information
Published On: July 23, 2018

Updated feature: Audit features in Exchange

Based on your feedback, we’re making some updates to Exchange mailbox auditing. Starting in the next couple of months, Exchange will be turning on Mailbox audits by default for user mailboxes, and at that time you will no longer have to configure the Audit Enabled setting on each of your user mailboxes to capture security audit data. This message is associated with Office 365 Roadmap ID: 32224.

How does this affect me?

In the coming months, we will enable all mailboxes with original default audit configuration settings to automatically record audit events. Mailboxes generating audit records can be found in the unified audit log or in the mailbox audit log through the Search-MailboxAuditLog cmdlet. Mailboxes that are currently configured to audit will continue to do so.

What do I need to do to prepare for this change?

If you do not want to enable these updates, you can preemptively override the coming default-enablement setting for your entire organization by running Set-OrganizationConfig -AuditDisabled $true. You can still override auditing on individual mailboxes with the Set-MailboxAuditBypassAssociation PowerShell cmdlet as well. Subsequently the Audit Enabled setting on individual mailboxes will no longer be available. Additionally, for mailboxes that have the original default audit configuration, we will update the Get-Mailbox action audit configurations automatically under AuditAdmin, AuditDelegate and AuditOwner to include more of the available audit events by default. If you do not want to audit these new actions in your user’s mailboxes and you do not want your mailbox audit configurations to change in the future as we continue to add new audit actions, you can set AuditAdmin, AuditDelegate and AuditOwner to your desired configuration. Please click Additional Information for more details on this change and for links to supporting information on how to use the mailbox audit data. You’ll find information regarding how to add or remove audit actions, retrieving auditing settings for user mailboxes in your organization, and enabling auditing for all mailboxes in your organization. Additional information
Published On: July 12, 2018

New feature: See the file card from Shared by Me and show a weekly trend for daily views and viewers on a file

We are rolling out two new features for OneDrive for Business soon. You will be able to show the file card from the files on the Shared by Me view so that you can quickly see access statistics from this view. You will also be able to see the weekly trend of daily views and viewers on a file. This message is associated with Office 365 Roadmap ID: 23760.

How does this affect me?

With this change, your users will have the ability to hover on the file column on the Shared by Me view to show the file card. From the file card, users can click the view count to bring up the viewers panel. The viewers panel will now show a weekly chart mapping the number of views per day and number of viewers per day. This gives your users a clear picture of the amount of activity happening on your file. Note that the viewers panel can also be opened from the details pane by clicking on the view count. We'll be gradually rolling these out to Targeted Release tenant customers in early July, and the roll out will be completed worldwide by the end of August.

What do I need to do to prepare for this change?

You don't need to do anything, but may consider updating your user training, and notifying your helpdesk. Please click Additional information to learn more. Additional information
 Published On: July 6, 2018

New feature: Online payments now available in Microsoft Bookings

Online payment is a new Office 365 feature for Microsoft Bookings. We'll be gradually rolling this out to Targeted Release organizations in mid-July, and the roll out will be completed worldwide by the end of September 2018. This message is associated with Office 365 Roadmap ID 30650. You're receiving this message because our reporting indicates that your organization has purchased one or more of the following Office 365 subscriptions: Office 365 Enterprise E3, Office 365 Enterprise E5, Office 365 A3, and Office 365 A5.

How does this affect me?

Bookings will now allow you to request an online payment in order for your customer to complete booking an appointment. This feature will be off-by-default and payment/banking information can only be set-up or modified by you, the Office 365 admin.

What do I need to do to prepare for this change?

If you don't want to allow online payments in Bookings, you don't need to do anything. If you want to turn on payments in Bookings, please follow the instructions in the Additional Information link. Please click Additional information to learn more. Additional information
Published On: July 3, 2018

We’re making changes to Exchange Web Services for Office 365

Over the last few years, we have been investing in services to help developers access information in Office 365 in a simple and intuitive way. As we make progress on this journey, we have continued to evaluate the role of Exchange Web Services (EWS) and how to best interact with Office 365 data and authenticate with Exchange Online.

We are making the following announcements today:

  • Basic Authentication for Exchange Web Services (EWS) will be retired, beginning October 13, 2020, as we focus our efforts on OAuth 2.0.
  • We are investing our development resources in Microsoft Graph as the future mechanism for accessing Exchange Online data.

How does this affect me?

With this change, we are focusing our investments in OAuth 2.0 for authentication and authorization as the preferred method to access Exchange Online. Starting October 13, 2020, we will completely remove Basic Authentication for EWS as a way to access Exchange Online. Additionally, EWS will continue to receive security updates and certain performance updates, but product design and features will remain unchanged.

What do I need to do to prepare for this change?

If you have been using Basic Authentication for EWS in your applications, you should plan to use OAuth 2.0 for authentication and authorization, before October 13, 2020. In addition, we strongly suggest that you plan on transitioning to Microsoft Graph based Outlook APIs to continue accessing Exchange Online data. Please click Additional Information to learn more. Additional information
Published By Microsoft On : May 17, 2018

Updated feature: New Start Page experiences for Office

Microsoft is  updating the Office start pages for Word, PowerPoint and Excel. They begin rolling this feature out soon.

How does this affect me?

Users will see an updated Start experience for both Desktop (Windows) and Web versions of the Office apps (Word, PowerPoint and Excel) These updates will show a new experience that allow you to see documents important to you more easily, create content quickly and get updates on activities in your document. We’ll be rolling out the Office desktop (Win32), in our May2018 update for the Office 365 ProPlus monthly channel. If you are on semi-annual channel for updates, you will receive these at a later date. To determine which channel you are configured for, please read our overview of update channels for Office 365 ProPlus. Want to learn more? Click here: Additional information
Published On : March 31, 2018

Do you Use Yammer to collaborate? If so, read on.

Action required by September 25, 2018

Starting October 16, 2018, Yammer will no longer support multiple Yammer networks associated with one Office 365 tenant.Microsoft will be consolidating your Yammer networks into a parent Yammer network. During this process, content will no longer be available from the subsidiary networks. We recommend you migrate your own networks prior to October 16.

How does this affect me?

On October 16, 2018, all subsidiary networks will be migrated to the parent Yammer network associated with your Office 365 tenant. After migration, the subsidiary networks, and all its content will no longer be available. Please ensure that you have saved and exported all your files and documents before the migration. This change is one of the steps required towards utilizing all the features and benefits of Office 365. Once all steps are completed, all Office 365 groups and tools will be connected to each other. Users will be able to easily access their SharePoint Online, OneNote and Planner tools within each of their corresponding Yammer groups.

What do You Need to do to Upgrade Yammer?

You can take control, and migrate all your subsidiary Yammer networks to your parent Yammer network before October 16, 2018. Click here for instructions on how to migrate your networks. Please ensure that you have saved and exported all your files and documents from your subsidiary networks. If you don’t migrate them yourself, we will migrate your networks on October 16, 2018. Please ensure that you have saved and exported all your files and documents from your subsidiary networks, before October 16. Please click Additional Information to learn more about Yammer networks and Office 365 tenants. If you use Yammer, you need to keep reading, follow the real deal from Microsoft here: Additional information
Published On : March 15, 2018

All New Microsoft Teams Admin Center

In late-March, 2018, Microsoft launched a new Microsoft Teams admin center. The new admin center will give you a single location to manage Microsoft Teams It has new functionality and the ability to manage Teams settings on a user level. This message is associated with Office 365 Roadmap IDs: 24189 and 26982. This feature is only available to members of your organization that have been granted administrator-level permissions.

How does this affect user? It Doesn’t. If you are an Administrator? Read more here. There will be a lot more coming in this area as MS Teams grows.

Additional information on Teams Admin Center.

Microsoft is Consolidating Yammer networks ( probably because they are all integrating into Teams)


Published On : March 15, 2018

Microsoft Dynamics 365 Business Central – Finally Integrated with Office 365

Why is this important? Because did you know that before this, MS Dynanics really didn’t integrate with O365 Email and other features most of us would expect. This shows that MS Dynamics 365 is finally hitting the core of Office365 Capabilities. This is Big! Here is What Microsoft says about it: Microsoft Dynamics 365 Business Central is a new service designed to work with Office 365. An evaluation version of Dynamics 365 Business Central will be available via self-service signup. Microsoft Dynamics 365 Business Central offers organizations a single, end-to-end solution for managing finances, operations, sales, and customer service. It offers great value because it integrates with other Microsoft cloud services, including Office 365, and can be customized or extended for specific industry needs with PowerApps, Microsoft Flow and Power BI. Dynamics 365 Business Central will be generally available on April 2, 2018 in 14 countries – United States, Canada, United Kingdom, Denmark, Netherlands, Germany, Spain, Italy, France, Austria, Switzerland, Belgium, Sweden, and Finland. Australia and New Zealand will be generally available beginning July 1, 2018.

How does this affect Your company?

As an administrator, you can sign up for Dynamics 365 Business Central through the Dynamics 365 Business Central website. It is not possible to sign up through the purchase services page in the Office 365 Admin center, because the product can only be purchased through our Cloud Solution Provider (CSP) partners. When you sign up for Business Central, you can assign subscription licenses to users who should have access. Additionally, individual users in your organization may be able to sign up for Business Central through the Business Central website. When a user in your organization signs up for Business Central, that user is assigned a Business Central license automatically.

What Can You Do to Prepare for this Change?

You don't need to do anything, but may consider updating your user training, and notifying your helpdesk. There are steps you can take as an administrator to prevent users from signing up for Dynamics 365 Business Central evaluation, if you choose. In this case, users’ attempts to sign in will fail and they will be directed to contact organization’s administrator. You do not need to repeat this process if you have already disabled automatic license distribution. Please click Additional information to learn more. Additional information to learn more. [post_title] => Office 365 Feature Updates in 2018 (And Why It Matters) [post_excerpt] => [post_status] => publish [comment_status] => open [ping_status] => open [post_password] => [post_name] => office-365-feature-updates-in-2018-and-why-it-matters [to_ping] => [pinged] => [post_modified] => 2018-09-21 09:10:08 [post_modified_gmt] => 2018-09-21 14:10:08 [post_content_filtered] => [post_parent] => 0 [guid] => https://www.hingepoint.com/?p=14451 [menu_order] => 0 [post_type] => post [post_mime_type] => [comment_count] => 0 [filter] => raw ) [1] => WP_Post Object ( [ID] => 14496 [post_author] => 3 [post_date] => 2018-08-24 15:03:10 [post_date_gmt] => 2018-08-24 20:03:10 [post_content] => In this Office365 article you will learn how to enhance how you play the Great Game of Business and get beyond traditional desktop tools like Excel for financial forecasting and score boards. Open Book Management is a powerful tool to grow profitable businesses that benefit all employees and stakeholders. At the core is financial literacy, which includes weekly financial forecasts that are reported in weekly huddles and presented on white boards, so everyone can follow the action and keep score to know if they are winning or losing the game of business. We will teach you how to use financial data from accounting and merge it efficiently with weekly forecasts from the departments and teams in the game. Learn new tips and tools to automate the busy work using technology that is cost effective and you probably already own such as Office365, SharePoint and PowerBI and others to make amazing and insightful financial score boards.

What You Will Learn

Why Automate

We know sharing financial data is a big deal. Financial literacy can change your company. Ask yourself these questions:
  1. Is our financial forecasting efficient?
  2. Is our financial reporting secure?

Business benefits of automation may include:

  • Reduce the necessary level of effort = productivity, efficiency, speed
  • Reduce errors = credibility, trust, quality
  • Widely distributed information = adoption, empowerment
  • Visualization = insight, meaning, trends
  • Better results = profit and bigger bonuses
  • Cultural fit – mobile, tech-savvy users may prefer digital score boards

Common Financial Forecasting Workflows

In many organizations we see the financial reporting and forecasting working something like the follow. How does it work in your company?
  • Actual financial results are reported weekly, monthly, quarterly, and annually from the accounting team using the financial management system.
  • Export financial statements to Excel for:
    • Profit & Loss reports
    • Income Statements – cash flow
    • Balance Sheet statements for assets and liabilities
  • Staff and teams update and reforecast critical numbers in Excel
  • Teams review and approve the forecasts
  • Huddle – teams post the forecast and actuals on a White Board physical Score Board in a team room
  • Everyone follows the action in the weekly and monthly huddle
  • Optional – some teams project the Excel forecast onto a projector screen for the huddle
Financial Score Boards GGOB   GGOB Huddle Score Board (See this example of a live Huddle and Score Board on white boards in a team room)

Who Benefits from Automation?

There are a number of people and departments groups that can be big beneficiaries of automation tools, that go beyond the business benefits listed in the introduction. We find the following groups have a lot to gain:
  • Financial Department – if automation can help with the work associated with weekly financial reporting and distributing that information across the company, that would help lighten the load often placed on the finance team
  • Forecasters – each of the employees responsible for forecasting a critical number and streamline the time they spend analyzing and updating their forecast if the data and reporting was automated at some lever. Also, the teams and managers that help collaborate to review the forecast can streamline the steps using software automation in many cases.
  • Everyone – all employees across the company can using digital score boards to follow the action and carry the information around with them on their devices, or project them on screens around the facility so the data is available everyone, any time, from any location, not just those in the break room where the white boards are

Tip #1 – Office365 Excel Online

Our number one recommendation for automation is to move from Excel on the desktop or laptop, and shift to using Office365 version of Excel that works on a web browser or mobile device. Here are some things that are possible with Office365 Excel online:
  • Co-Author in Excel – you can have many simultaneous users working in the same spreadsheet document. This allows for parallel workflows not sequential routing of documents and versions.
  • Entire team or company can be reading off one spreadsheet
  • Works in a Browser/App/Device
  • Anywhere access
  • Collaboration with teams and reviewers can post notes, write comments, or share information
  • Example – finance can send out the updated actual data with the old forecast. Everyone in the company can review it and update their numbers in one spreadsheet
  • Tutorial – watch this short 0:48 Second Tutorial on how it works >>

Do You Own Office365?

Here is how you check:
  1. Go to http://office.com
  2. Login with your company user name and password you use at work
  3. If you can login, you have office365! If you cannot, you can ask your IT department to purchase it for you. It costs about the same as the old desktop office license
  4. Do you see Excel or SharePoint on the list of Apps like shown here? If so ,you'll want Excel and SharePoint for the rest of this User Guide
Office365 Apps Catalog  

Tip 2 – Office365 SharePoint

SharePoint is a powerful tool that you probably already own if you have Office365. It comes free with the Enterprise license. Here are some great ways you can use it to help manage and optimize and automate the business processes that deal with financial data and financial cost management.
  • SharePoint is a website with document libraries and data views
  • Perfect for company financial processes
  • Financial actual data could be published to SharePoint List
  • Forecasts could be updated on a SharePoint List
  • SharePoint even synchs with Excel
Take a look at some examples below. Project Score Board – if your company bundles work into projects, keeping project costs under control is key to financial success. On this score board you can see how the team tracks:
  • Project Budgets
  • Forecast Hours
  • Actual Hours
  • Master Schedule Dates by Phase
  • Actual Dates (because on schedule often means on budget)
  • All the ingredients required for Job Cost data
SharePoint Project Cost Score Card Here is an example of Project Tracking SharePoint data list the company uses to track all high level project costs. See the Project Numbers, Job Cost Codes and other information needed to tie Projects to Financials.   SharePoint Time Tracking Forms and Reports Here is an example of tracking specific time for tasks for employees and contractors. SharePoint can have forms and lists on the same page, making it simple to track and manage time reporting and actual hours spent vs. forecast hours.     SharePoint List for Account Recievables and Payables In this example we track all the invoices for accounts payable to sub-contractors and accounts receivable for us to bill our clients for our work. This AR/AP SharePoint page helps manage the workflow of authorizing work, getting business sign off, and collaborating with accounting on what invoices to send out and what invoice to pay. This streamlines the AR/AP process across the company. We track the hours, and costs billed to each project.  

Tip 3 – BI Score Boards

  • BI = Business Intelligence – and it is a type of software automation tool that helps people understanding the Score Board information and what it means
  • Helps with Financial Literacy and rolling out open book management
  • Analytics help you to analyze the data, ask it “what if” questions, or to spot trends and outlier costs
  • Solve problems using data by researching the detail behind the numbers
  • Works on mobile devices, is usually dynamically updated and is secure so only the right people see the right data
  • Drill down, roll up, slice and dice data in new ways not possible before, at the click of a button or filter
  • BI tools are built on Excel, SharePoint and other systems of record
  • Microsoft Power BI or Tableau are the 2 most commonly used BI tools
Here are some examples of how you can use BI Tools to create new Score Boards for the huddles in the Great Game. SharePoint Financial Roll Up Dashboard In this example the executive view combines all the financial metrics a leader wants to see from the Profit and Loss statement, Balance Sheet and Income Statement. You can also roll up a number of projects, entities, or in this case, real estate asset entities. This is very powerful because it pulls from multiple General Ledgers to roll them all up together across a portfolio of investments.   PowerBI Financial Balance YTD Dashboard In this example you can see all the accounts and categories for the financial statements compared to Year to Date so people can quickly verify where they are in their budget. Summaries are by Month of the Year.   PowerBI Monthly Financial Balances YTD Dashboard In this example we see a roll up of all costs for all financial statements, and compared against the forecast. It reports on the Variance from plan and alerts you immediately to any issues across the full suite of financial metrics, all on one screen.   PowerBI Profit and Loss Graphic Dashboards In this example you can see graphics and dynamic data that you can interact with across all the graphics for:
  1. Income by month and income metrics
  2. Expenses by category for the time period
  3. Net Operating Income vs. the forecast, by month
  4. Net Income vs the forecast by month
Here you see clear visual trends that tell a story and communicate if you are “winning” at a glance. These graphics can steer you immediate to the important trends, success, and problem areas in your business.   PowerBI Balance and Income Forecast Dashboard In this example the Score Board shows more financial metrics and trends for:
  1. Cashflow statements by month
  2. Cash balances – cash is king! Follow the trends carefully
  3. Assets and Liabilities by month
  4. Balance Sheet by month so you know where you stand at all times
Imaging the possibilities if all employees had this information at all times on their laptops, tablets and mobile devices. That would be financial literacy at its highest level.

Tip 4 – Systems Integration

  • Use software to process data and share it across the job functions that need it
  • Eliminate manual data collection and analysis
  • Let the computers do the busy work and the people play the game
  • Get systems to “talk to one another” to eliminate redundancy
  • Tip – only 1 System of Record per piece of data
  • Tip – Data should only be entered once in a company or it should be automatically captured and output from existing processes and tools
Leading Indicators can be pulled for mini games to improve financial performance. Here are some recommending leading indicators from Great Game coaches:
  • CRM – marketing funnel data – integrate with your CRM and marketing platforms to track, report and manage information such as:
    • Impressions
    • Clicks
    • conversions
    • touch points
    • trade shows
    • leads
  • Sales – sales data can tell you a lot about the future. If you aren’t selling the future is bleak. If the sales funnel is healthy and growing, you may be on a financial upswing in revenue. Track some of these metrics:
    • sales qualified leads
    • appointments
    • proposals
    • RFQs
    • bids
  • Project Management + Financials = job cost control. Integrate project management and project job costs is critical
  • 1 Way Synch – Push data out of system automatically to another system so you can share the data across the enterprise, but you don’t have to pay more for more licenses of the software. This saves money in the long run.
  • 2 Way Synch – Push and pull data in and out of systems automatically. This is when systems “talk to each other”. They are smart enough to send data out, let other review and approve it, and push the data back, with no manual work needed. This is very efficient and cost effective, and gets costs down to pennies per transaction.
THE END If you want to learn more about financial score board automation: Email: contactus@hingepoint.com www.hingepoint.com for more information

About HingePoint

HingePoint offers cloud and mobile applications for construction and real estate that are easy to adopt and employees love. Specializing in the systems that run the construction and real estate business including SharePointSalesforceProcoreMS Dynamics, and Autodesk. Scale and grow profitably with Financial and Project Management Dashboards, document management, and workflow automation for field to office collaboration. HingePoint 8105 Rasor Blvd. Suite 241 Plano, TX 75024 (214) 301-0000 www.hingepoint.com [gravityform id="1" title="true" description="true"]   [post_title] => 4 Tips for Financial Forecasting Score Boards with Office365 SharePoint and PowerBI [post_excerpt] => [post_status] => publish [comment_status] => open [ping_status] => open [post_password] => [post_name] => financial-forecasting-score-boards-office365-sharepoint-powerbi [to_ping] => [pinged] => [post_modified] => 2018-08-24 15:03:10 [post_modified_gmt] => 2018-08-24 20:03:10 [post_content_filtered] => [post_parent] => 0 [guid] => https://www.hingepoint.com/?p=14496 [menu_order] => 0 [post_type] => post [post_mime_type] => [comment_count] => 0 [filter] => raw ) [2] => WP_Post Object ( [ID] => 14485 [post_author] => 3 [post_date] => 2018-08-09 13:50:04 [post_date_gmt] => 2018-08-09 18:50:04 [post_content] => Construction managers will learn how to use SharePoint online out of the box tools to manage all their critical project data. We will show in the video demonstration how to:
  1. Manage all your new projects estimating is bidding on in one SharePoint list
  2. Hand off new projects from Sales to Operations after the deal closes
  3. How Construction managers can see all their project data in one SharePoint project dashboard
  4. How to assign project team resources such as Project Managers, Superintendents and other team members automatically with automated email notifications
The Benefits  of SharePoint and Office365 to Construction Managers?
  • Store all the projects in one simple location. no more scattered project data
  • Speed up the hand-off process for new projects, no more forgetting to tell the team about the new project
  • Automate notifications and project information as it goes out to new team members - no more errors and omitting people from the project communications
  • Eliminate wasted time in communication project information - it is automatically sent out to everyone
  • Works on Mobile for field teams and field-to-office collaboration with construction job sites

The 7 SharePoint Lessons in the Demo Video Are:

  1. Create a SharePoint site for Construction Projects
  2. How to Create a New Construction Project set up form in SharePoint
  3. Track new construction bids and estimates coning from business development
  4. Create automated email notification in Office365 from Estimating to Operations
  5. Construction Work log Dashboard of all active projects
  6. Assign Senior Managers, Project Managers, and Superintendents and notify everyone in real time
  7. Constructions teams manage and update their project data to everyone knows accurate status
We will give you step by step instructions and you can watch the steps in the video below:  

Step 1 - Create a Construction Management Site in SharePoint

We like to create a nice SharePoint site for the construction team, where they can easily manage all their projects. A good intranet page for the company can be used as the starting point for construction projects. On the screen below you see a link on the home page to all the Projects. This links to a site for both estimating to track pending jobs and construction managers to track active projects.  This example is built in SharePoint online with a communication site template. SharePoint Project Home Page When you click on Projects image, you link to the Work log site here: Project Management SharePoint Home Page

Step 2 - Estimating and Bidding Construction Project SharePoint List

Sales, estimating, and bidding can work on all prospective projects here. You can create  a new project data list in SharePoint.  Manage key metrics that drive business such as
  • Track new construction projects
  • Manage key revenue and client information
  • Notify construction and field teams of new projects that are starting or pending
  • Automate project hand offs between estimating, contracting and construction management
To get there Click the New Project Setup link: New Project SetUp SharePointLink That links you to this SharePoint List of all pending projects or New Construction Projects. Use this information to coordinate and plan team resources and who will be key resources on the projects. When resources are scarce and teams are busy, it is not easy to find the right leaders for all the work coming up in the pipeline. New Project SharePoint List View Master  

Step 3 -Track Pending Construction Projects

We demonstrate here all the data we track for a construction project. You configure any data your company needs in your SharePoint List. From the navigation bar you can do the following items with the project data: SharePoint List Navigation Functions 1. Search all the construction jobs, by data field 2. Log a new job 3. Quick Edit allows you to edit all the project data all at once. Many users love this feature. 4. Flows - allows you to make "code-less" workflows in SharePoint Online, so no real code needs to be developed To start a new construction job clink the New Button. See the form pop up below you fill in: New SharePoint Project form For Construction these are some recommended data fields you may want to track. You may add more or less, depending on how much info you like to collect. Typically we want the "minimum" amount needed so we don't slow down or over burden the construction teams with data entry and data management. Just the key metrics to make sure we are:
  1. On Schedule (this is everything in construction. Typically if you can stay on schedule, things are going well).
  2. On Budget (everyone wants to know if we are on budget and who's been paid)

Recommended Construction Project Data

  • Project Name - create a good consistent naming scheme that will allow you to search and sort on projects
  • Project # - get a good numbering scheme, one that ties to customers, projects, and financials
  • Job Address - a location you can later use to plot on a map
  • City/Zip
  • Owner Entity - owner of the project
  • Customer
  • Customer PO Reference # - authorizing document from accounting and client
  • Customer Contact
  • Contact Email Address
  • Contact Address
  • Contact City/Zip
  • Project Billing Date - we like to have a day the client committed to getting billed, and payment terms
  • Booking Date - date project closed the sale
  • Start Date - the date the client wants to start
  • Completion Date - day project ends or is planned to end
  • Division - if you have divisions in your company
  • Job Type - we like to have categories of projects (small, medium, large. Or; software project, constructions project, marketing project)
  • Billing Type
  • Architect - who was the architect of the solution
  • Job Size - some clients like to sort on job size
  • Contract Amount (Pre-Tax) - total revenue
  • Estimated Profit - make sure your plan for profitable work before it starts
  • Full Time Supervision - does the project need full time or part time attention
  • Project Difficulty - some clients rank projects on difficulty, either we need senior resources or junior resources, or a tough client
  • Client Interaction - client notes
  • Estimator - person that estimated the job so we can validate any assumptions they made on the job
Does this article seem like a lot of work? If you want us to walk you through it in a meeting, click the Get SharePoint Help button and Contact Us

Step 4 - Email Notifications

Outlook Email is a great way to quickly share project information. SharePoint can send a "notification" email to anyone you want when you "trigger" that notification within SharePoint. In this video demo, estimating sold a project and wants to notify construction teams about the new job. We walk you through a series of emails where we:
  1. Notify the construction manager of the new job
  2. The manager "confirms" they know about it
  3. Manager gets a confirmation email with a link to all the project information
  4. Estimating gets notified the construction team is ready for the kickoff
If you Click Save from the New Project Set Up Form this triggers Office365 to send an email notification. The first email that goes tells management of the new job. There is a Link to all the information about the project. See the sample email here: SharePoint Email Notification All I have to do is click "confirm" button to respond from within my email inbox. I get a confirmation message from SharePoint and it also sends me a confirmation email that lets me know that it was responded to. SharePoint Confirmation Message New Project Now estimating  and construction know that the hand-off took place, we have record of it, and the next step is to schedule a kickoff meeting. You also get a confirmation email so you know for sure that they got your response and accepted the new project: SharePoint New Project Confirmation EmailThe estimator can meet with the construction project team to go over all the information on the job and collaborate on project planning. Once you are assigned to the project, if anyone other than yourself edits any of the data, we set up a notification that will alert you to any changes so you don't need to have a meeting or loose any changes, you are always notified, in real time, and fully in the know of all information about your project. See a sample notification about changes to information here: SharePoint New Project Changes Notification  

Step 5 - Active Construction Project Work Log Dashboard

Part of the workflow is to move the pending projects from Estimating over to Active projects on the Work Log for construction. We actually move all the data over to a  new data SharePoint List called WorkLog. The project is also still back on the New Project List where you can delete it or treat it as an archive. Once it is active you want to notify all the construction team and they can click a Link back to the project to get all the information they need stored in one place in SharePoint. You can access the list from the Home Page under Manage Your Projects: Active Project List SharePoint Link The image is linked to the Project Dashboard Work log of all active construction jobs on this new list here: Project Dashboard SharePoint List View  

Step 6 - Automatically Assign and Notify the Construction Resource Assignment

From this screen the construction manger can assign key resources to the project. We show here how to hand-off and assign the resources of:
  • Senior Manager
  • Project Manger
  • Superintendent
As you assign people they get this email notification automatically. Assign PM Manager Super Email Notice  

Step 7 - Manage Construction Projects Daily from the Work Log Dashboard

Now the Project Manager can see all the data they need about the project, as well as the date it was logged. The PMs can now take over and do what they do best and start to manage the scope, schedule and budget of the project. As they plan the work and "work the plan"  The team enters updates to the budget, forecast and actual hours, etc. If they click the link in the email they go straight to the source of the information in SharePoint so everyone is on the "same page" with project information. We demonstrate how we set up a workflow that will notify the team members by email if there are any edits to the project information. This keeps everyone in synch, singing off the same song sheet, using the most up to date information. This is where the magic happens because SharePoint can elimiante a lot email and coordination meetings since everyone has accurate, up to date information, available from their phones, laptops, and any device, from any where. Here is a screen shot of what the Link in the mails goes to. A screen of all the project information in SharePoint. Active Project Data Link Screen SharePoint   Construction Management in the 21st Century using some simple tools in SharePoint and Office365 were shown in the video demo. We showed how to automate many of the hand-offs, email notices, and sharing of information through the construction job life cycle. The benefits you will receive may include:
  1. Happy Construction Workers
  2. Better relationships between the field and office and between estimating and project management
  3. Less time wasted on busy work
  4. Fewer errors because people had accurate information on jobs
  5. Increased accountability between leadership and on the job teams
  6. Improved communication because of fewer breakdowns in keeping everyone up to date with notices
  7. Greater adoption of SharePoint and tools because they are easy and actually help people succeed
[post_title] => Construction Management with SharePoint - A How to Guide and Video Demo [post_excerpt] => [post_status] => publish [comment_status] => open [ping_status] => open [post_password] => [post_name] => construction-managmenet-sharepoint-how-to-guide-video [to_ping] => [pinged] => [post_modified] => 2018-10-12 01:10:17 [post_modified_gmt] => 2018-10-12 06:10:17 [post_content_filtered] => [post_parent] => 0 [guid] => https://www.hingepoint.com/blog/sharepoint/7-step-sharepoint-project-management-automation-and-workflow-video-demo-copy/ [menu_order] => 0 [post_type] => post [post_mime_type] => [comment_count] => 0 [filter] => raw ) [3] => WP_Post Object ( [ID] => 14457 [post_author] => 3 [post_date] => 2018-07-31 15:40:28 [post_date_gmt] => 2018-07-31 20:40:28 [post_content] => You are about to learn the 7 SharePoint Online steps you can follow to automate your Project Management workflow in your company. We will show you a real world example and watch the live video demo to see exactly how you can implement SharePoint at your company to manage the projects and hand-offs.

The 7 SharePoint Project Management Workflow Steps Are:

  1. Create a SharePoint site for Project Management
  2. Create a New Project set up form SharePoint List
  3. Track new projects and pending projects from sales
  4. Create Workflows that automatically sends email notification to operations for hand-offs
  5. Create a Worklog SharePoint List for active projects assigned to Project Managers
  6. Create Workflows that notify Senior Managers and Project Managers as they get assigned to be resources on the project
  7. Let Project Managers and team members update the status of projects for the Project Dashboard
Watch the video demo now and read on below to see the Step-by-Step guide (with screens shots) demonstrating how to use SharePoint to manage projects. This article walks you through a live demo of the HingePoint Work Log. It can be used to log and track projects for an entire company. You can track and manage all your projects in two SharePoint list (database). One list is for New projects in Sales and once the project is approved it is moved to the second list for Active Projects in a Worklog.

Step 1 - Create a SharePoint Project Management Site

We like to create a nice SharePoint site for the users, so they have a good place to start and manage the entire project life cycle. For example, at HingePoint on our intranet home page you can access all the information you need on the job. See the link Icon to the HingePoint Projects that goes to the Project Dashboard. On this project home page you can access all the tools and data you need on the job. We use a SharePoint Communication Site template in this case with access to the New Project Set Up Form and data list as well as access to the Worklog SharePoint list and we also have dashboards built on top of the SharePoint data accessible here. SharePoint Project Home Page Then you click on HingePoint Projects and you arrive here: Project Management SharePoint Home Page

Step 2 - New Project SharePoint List

Here we have a new project data list in SharePoint. This is where Sales or Business Development teams can track all the new projects that the company is working on and manage key metrics such as:
  • Track new projects
  • Manage key revenue and client information
  • Notify Operations teams of new projects that are starting or pending
  • Automate project hand offs between sales and operations
Click the New Project Setup Form: New Project SetUp SharePointLink You arrive here where this screen shot shows the backlog of projects pending form sales. This can be used to plan team resources and who will be working on what projects in the future. New Project SharePoint List View Master

Step 3 -Track new projects and pending projects from sales

On this screen we are tracking all the needed information about a project. You can set up any data you need in this SharePoint List. From the navigation menu you can do the following items with the project information from the top navigation tool bar: SharePoint List Navigation Functions 1. Search all the projects to find any information you need (this is huge!) 2. Create a New Project (we show that in the demo video) 3. Quick Edit allows you to edit all the project data all at once. Many users love this feature. 4. Flows - allows you to make "code-less" workflows in SharePoint Online, so no real code is required To start a new project go up here and press the new button. You can fill out this form of information: New SharePoint Project form Fill out the project data. Here is a list of the project fields we use:

SharePoint List Columns

A column stores information about each item in the list. The following columns are currently available in this list:

  • Project Name - create a good consistent naming scheme that will allow you to search and sort on projects
  • Project # - get a good numbering scheme, one that ties to customers, projects, and financials
  • Job Address - a location you can later use to plot on a map
  • City/Zip
  • Owner Entity - owner of the project
  • Customer
  • Customer PO Reference # - authorizing document from accounting and client
  • Customer Contact
  • Contact Email Address
  • Contact Address
  • Contact City/Zip
  • Project Billing Date - we like to have a day the client committed to getting billed, and payment terms
  • Booking Date - date project closed the sale
  • Start Date - the date the client wants to start
  • Completion Date - day project ends or is planned to end
  • Division - if you have divisions in your company
  • Job Type - we like to have categories of projects (small, medium, large. Or; software project, constructions project, marketing project)
  • Billing Type
  • Architect - who was the architect of the solution
  • Job Size - some clients like to sort on job size
  • Contract Amount (Pre-Tax) - total revenue
  • Estimated Profit - make sure your plan for profitable work before it starts
  • Full Time Supervision - does the project need full time or part time attention
  • Project Difficulty - some clients rank projects on difficulty, either we need senior resources or junior resources, or a tough client
  • Client Interaction - client notes
  • Estimator - person that estimated the job so we can validate any assumptions they made on the job

Step 4 - Workflow Automation

SharePoint is an amazing tool for automating the workflow between roles in a team, department, or between companies or clients. SharePoint can send a "notification" email to anyone you want when you "trigger" that notification within SharePoint. In this video demo, Sales sold a project and wants to notify operations that there is a new project. So you will see a series of emails to people to keep them informed and give them the needed information for them to pass the baton like a relay race. If you Click Save from the New Project Set Up Form this triggers Office365 to send an email notification. If we check my email inbox you can see I just got a new project notification request for your input. This is basically an approval email that is coming from the sales team manager because he's the one who owns the workflow so a new project has been booked and the operations team needs to know about it. There is a link to all the information about the project. See the sample email here: SharePoint Email Notification All I have to do is click "confirm" button to respond from within my email inbox. I get a confirmation message from SharePoint and it also sends me a confirmation email that lets me know that it was responded to. SharePoint Confirmation Message New Project Now Sales and Operations know that the hand-off took place, we have record of it, and the next step is to schedule a kickoff meeting. You also get a confirmation email so you know for sure that they got your response and accepted the new project: SharePoint New Project Confirmation EmailThe sales and estimator can meet with the project team to go over all the information on the job and collaborate on project planning.   Once you are assigned to the project, if anyone other than yourself edits any of the data, we set up a notification that will alert you to any changes so you don't need to have a meeting or loose any changes, you are always notified, in real time, and fully in the know of all information about your project. See a sample notification about changes to information here: SharePoint New Project Changes Notification

Step 5 - Create a Project Dashboard Worklog with a SharePoint List for active projects assigned to Project Managers

WorkLog is automatically Set up on a new SharePoint List called WorkLog. The project is also still back on the New Project List where you can delete it or treat it as an archive. Here you can notify all the team and they can click a Link back to the project to get all the information they need stored in one place in SharePoint. You can access the list from the Home Page under Manage Your Projects: Active Project List SharePoint Link The image is linked to the Project Dashboard Worklog of all active projects on this new list here: Project Dashboard SharePoint List View

Step 6 - Create Workflows that notify Senior Managers and Project Managers as they get assigned to be resources on the project

From this screen the operations manger can assign key resources to the project. We show here how to hand-off and assign a Project Manger, Senior Manager, and Super Entendent. As you assign people they get this email notification automatically. Assign PM Manager Super Email Notice

Step 7 - Let Project Managers and team members update the status of projects for the Project Dashboard

Now the Project Manager can see all the data they need about the project, as well as the date it was logged and then you can enter your budget, forecast and actual hours, etc. If they click the link in the email, they go straight to the source of the information in SharePoint so everyone is on the "same page" with project information. We set up a workflow that will notify the team members by email if there are any edits to the project information. This keeps everyone in sync to the most up-to-date information and cuts back on having team meetings. The below screen shot shows what the link in the email goes to (a screen of all the project information in SharePoint). Need help with SharePoint? Our expert SharePoint consultants, developers, and integrators can make it easy. Learn more or contact us today! Active Project Data Link Screen SharePoint

SharePoint + Email = Team Work

In this demo, we have automated much of notifications and manual steps in pushing projects through sales, estimating, over to operations and down to assigning Project managers and staffing the project. Almost all of it was automated. The benefits you will receive may include:
  1. Happy Employees
  2. Better relationships between sales, estimating, and operations
  3. Less busy work
  4. Fewer errors
  5. Increased accountability
  6. Improved communication
  7. Adoption and fans of SharePoint and Project Management tools
Need help with SharePoint? Our expert SharePoint consultants, developers, and integrators can make it easy. Learn more or contact us today! [post_title] => 7 Steps to SharePoint Project Management Automation & Workflow (Video Demo) [post_excerpt] => [post_status] => publish [comment_status] => open [ping_status] => open [post_password] => [post_name] => 7-step-sharepoint-project-management-automation-and-workflow-video-demo [to_ping] => [pinged] => [post_modified] => 2018-09-06 09:11:30 [post_modified_gmt] => 2018-09-06 14:11:30 [post_content_filtered] => [post_parent] => 0 [guid] => https://www.hingepoint.com/?p=14457 [menu_order] => 0 [post_type] => post [post_mime_type] => [comment_count] => 0 [filter] => raw ) [4] => WP_Post Object ( [ID] => 14259 [post_author] => 3 [post_date] => 2018-04-03 10:14:11 [post_date_gmt] => 2018-04-03 15:14:11 [post_content] => Microsoft has officially released SharePoint hub sites and is gradually rolling them out to Office 365 customers. The first announcement of SharePoint hub sites was last fall at Microsoft Ignite.

What is a SharePoint hub site in Office 365?

SharePoint hub sites enable you to organize your intranet by associating multiple team sites and communication sites together in SharePoint. Hub sites provide common navigational structure, look and feel, and search across associated sites. You can use SharePoint Online hub sites in Office 365 to organize concepts, teams, divisions, or resources throughout your organization, making it easier to:
  • Search across all associated sites

  • Discover related content, such as news and other site activities

  • Apply common navigation and branding across associated sites
SharePoint hub sites combine news and activities from your different associated sites and display the roll-up on the hub’s home page. This could potentially have a significant impact on the way you construct intranets and departmental sites within your organization. The association can be changed whenever you like, meaning that making changes to the organizational structure will be as simple as adjusting a setting. Desktop SharePoint Hub Sites Mobile SharePoint Hub Sites

Searching for content across the SharePoint hub

When you search from a SharePoint hub site, content on the current hub site, as well as content on any associated sites, is displayed in the results. Users searching for items will only see results for which they have access to. This feature greatly simplifies the process of managing what information users have access to.

FAQs

Q: When can I expect to see SharePoint hub sites appear in my Office 365 tenant? A: SharePoint hub sites with begin rolling out to Office 365 First Release customers in the first half of 2018. Q: Can I join one SharePoint hub site under another hub site? A: No, you won't be able to join a SharePoint hub site to another hub site. Q: Can a team site or a communication site be joined to more than one SharePoint hub site? A: No. It will only be possible to join a site to one hub site at a time. It is possible to link to various unjoined sites in the top navigation. And it will be possible, within seconds, to join and/or unjoin a site as the business changes. Q: Can a hub site replace my current organizational portal? A: Hub sites are designed to let you dynamically organize closely-related sites, bringing together similar projects, binding related assets, and presenting common activity. Customers with portals that include customization beyond the web parts and extensions that the SharePoint Framework currently supports are likely to continue using the SharePoint publishing infrastructure, which continues to be fully supported in both SharePoint Server On-Premises and SharePoint Online. Q: When should I use a team site? When should I use a communication site? A: Your SharePoint team site lets you share content, knowledge, news, and apps with your group as you collaborate on a project. A communication site lets you tell your story, share your work, and showcase your product across the organization.

What's Next

We can't wait to start planning and constructing solutions with SharePoint hub sites in 2018. HingePoint believes hub sites will be most valuable in an intranet scenario because of the navigation abilities of cross-site collections that have been lacking in previous SharePoint versions. If you're trying to customize SharePoint hubs to meet your organization's unique needs, we'd love to hear what you're looking to accomplish! Feel free to start a live chat with our solution consultant on this page, email us, or call us at (214) 301-0000 to get started today. https://www.youtube.com/watch?v=ZgeYRrKB5U8 --

About HingePoint

HingePoint offers cloud and mobile applications for construction and real estate that are easy to adopt and employees love. Specializing in the systems that run the construction and real estate business including SharePointSalesforceProcoreMS Dynamics, and Autodesk. Scale and grow profitably with Financial and Project Management Dashboards, document management, and workflow automation for field to office collaboration. HingePoint 8105 Rasor Blvd. Suite 241 Plano, TX 75024 (214) 301-0000 www.hingepoint.com [gravityform id="1" title="true" description="true"] [post_title] => What is a SharePoint Hub Site? [post_excerpt] => [post_status] => publish [comment_status] => open [ping_status] => open [post_password] => [post_name] => what-is-a-sharepoint-hub-site [to_ping] => [pinged] => [post_modified] => 2018-04-09 14:14:44 [post_modified_gmt] => 2018-04-09 19:14:44 [post_content_filtered] => [post_parent] => 0 [guid] => https://www.hingepoint.com/?p=14259 [menu_order] => 0 [post_type] => post [post_mime_type] => [comment_count] => 0 [filter] => raw ) [5] => WP_Post Object ( [ID] => 14234 [post_author] => 3 [post_date] => 2018-03-13 10:00:31 [post_date_gmt] => 2018-03-13 15:00:31 [post_content] =>

With the seamless integration of Office 365 and SharePoint Online, Microsoft has breathed new life into SharePoint, one of the most used platforms for collaboration, document management, team collaboration, IT support, web portals, project management, financial reporting, forms routing, and much more. The problem is very few companies take the time to maximize what Office 365 can do!

SharePoint Online improvements over the last year include upgrades that drastically impact users in terms of transporting cloud-based Office 365 capabilities onto the SharePoint platform. HingePoint identifies a few improvements we use to get the most out of Office 365 and SharePoint.

  1. The ability to leverage Office 365 Groups, which deliver a means of group communication, is a solid alternative to popular messaging applications, such as Slack. Using Groups gives your team the ability to view, edit, share all group files, view and schedule group meetings with ease allowing for better communications among team members. Read more about Microsoft Teams here.Microsoft, Microsoft Ignite, Microsoft Teams, Mixed-use Reality, Artificial Intelligence, HingePoint, SharePoint
  2. Using Microsoft Planner to your company’s teams or groups to create multiple task lists associated with different projects or daily to-dos. Microsoft Planner has many of the same filtering capabilities as SharePoint lists, so it is a niche replacement for tools that previously had to be built from scratch or customized from other list templates. Read more about Microsoft Planner here.
  3. The new workflow capabilities of Microsoft Flow feature code-free interaction with hundreds of third-party services such as Salesforce, Zendesk, Facebook, Twitter, OneDrive, SharePoint, Microsoft Dynamics, and more. Microsoft Flow puts real power in the hands of regular users by easily connecting and automating services vital to your business.
  4. SECURITY: Limit who, outside your organization, gets to see your content. Granting external access in SharePoint Online is a breeze and no longer a time-consuming inconvenience. Simply connect a Microsoft account to their company e-mail or create guest links to give users access to folders, individual files, and sites within your environment. Don't want anyone with a gmail account to have access, no problem! Share your content with a specific group of people in your organization by setting permissions through Active Directory Security Groups. Use policies that will allow or block certain user behavior (such as documents with credit card info or employee salaries). Create a policy that blocks people from sharing that kind of information between one another.
  5. A new layout that includes rich text, images, videos, news, highlighted content, customizable dashboard, and recent site activity allows for a more mobile-friendly content display. Mobile SharePoint access used to be a nightmare due to the lack of responsive You can now access SharePoint from anywhere and communicate with your team remotely to get more work done with ease.
  6. Embedding Power BI reports to a SharePoint page - display charts, dashboards, reports, KPIs, etc. on your SharePoint site to make the information readily available to users. Additionally, the analysis/metrics tools are now available within the program instead of having to import them; so significant time is saved on importing data from other sources.

We have guru developers and architects that have ALL the Microsoft certifications. Create your own Web Parts, .Net, Office365 APIs, SharePoint Online and Integration with Microsoft Exchange, Active Directory (AD), and SQL Server.

If you properly implement SharePoint, it will transform your company’s productivity. Employees will be more efficient, you’ll have better access to your company’s data, and you’ll be able to better report on key metrics. HingePoint’s custom SharePoint solutions have helped many companies struggling with unorganized data and manual, multi-step processes. Those same customers have transitioned into a more organized, productive organization through automated workflows and easy-to-search information.

  --

About HingePoint

HingePoint offers cloud and mobile applications for construction and real estate that are easy to adopt and employees love. Specializing in the systems that run the construction and real estate business including SharePointSalesforceProcoreMS Dynamics, and Autodesk. Scale and grow profitably with Financial and Project Management Dashboards, document management, and workflow automation for field to office collaboration. HingePoint 8105 Rasor Blvd. Suite 241 Plano, TX 75024 (214) 301-0000 www.hingepoint.com [gravityform id="1" title="true" description="true"] [post_title] => Benefits of Using SharePoint & Office 365 [post_excerpt] => [post_status] => publish [comment_status] => open [ping_status] => open [post_password] => [post_name] => benefits-using-sharepoint-office-365 [to_ping] => [pinged] => [post_modified] => 2018-03-23 21:15:07 [post_modified_gmt] => 2018-03-24 02:15:07 [post_content_filtered] => [post_parent] => 0 [guid] => https://www.hingepoint.com/?p=14234 [menu_order] => 0 [post_type] => post [post_mime_type] => [comment_count] => 0 [filter] => raw ) [6] => WP_Post Object ( [ID] => 14212 [post_author] => 3 [post_date] => 2018-03-08 10:22:39 [post_date_gmt] => 2018-03-08 16:22:39 [post_content] => Microsoft Planner logo Microsoft Office 365 is comprised of many tools that can help streamline your daily workflow, while getting your job done more quickly and effectively. An Office 365 project management tool that's been recently updated is Microsoft Planner. Similar to Trello, Planner enables your company’s teams or groups to create multiple task lists associated with different projects or daily to-do checklists. Microsoft Planner helps remove chaos from team collaboration environment.

Review of Microsoft Planner for Project Management

Users can assign tasks, share files, and collaborate through chat to execute a project or plan. Each plan has its own "board" where the user can organize tasks into different buckets, enabling the user to filter on Due Date, Categories, or by Assigned User. The HingePoint Team recreated our daily task lists using this tool and it seems to work like a charm! Microsoft Planner Project Board Example

“Built for Office 365, Planner lets you attach files to tasks, work together on those files, and even have conversations around tasks without switching between apps. With Planner, all your team’s discussions and deliverables stay with the plan and don’t get locked away across disparate applications.” Learn more about Microsoft Planner from Microsoft here.

Microsoft Planner has many of the same filtering capabilities as SharePoint lists, so it is a niche replacement for tools that previously had to be built from scratch or customized from other list templates. Microsoft Planner Filtering Options   The best part about Microsoft Planner is that it syncs directly with the associated Office 365 group. This allows you to embed your team’s plans into your SharePoint Team Site and add value and understanding to what your specified team is working on. Microsoft Planner Integrated with SharePoint Team Site

Read our "Top 5 Integration Features of Microsoft Office 365 and SharePoint Online".


Microsoft Planner provides an out-of-the-box functionality for creating charts for your team's various assigned tasks. It keeps everyone informed about which tasks are in progress, not started, late, or complete.

Because we customize Microsoft Office 365 for businesses, we've even recreated a Microsoft Project plan in Planner to potentially use it as a way to communicate project plans across our organization, without assigning Microsoft Project licenses to all relevant parties. The prototypes track most of the same information that our project managers track throughout a project’s life-cycle and could prove to be a solution for Project Managers across all industries.

Microsoft Planner Details & Updates

Some of the new releases associated with Microsoft Planner include new “Group” and “Filter” options (mentioned above) and integration into the new Office 365 group card that gives you easy access to all the components of a group, such as conversations, calendar, notebook, files, planner, and other collaborative tools. Microsoft is also currently rolling out a new feature that allows a user’s Outlook calendar to sync with Microsoft Planner. Microsoft Planner is currently developing several new updates including:
  • Microsoft Planner Guest User Access (Estimated Release Q3 CY 2018)
  • New Planner SharePoint Web Part enabling users to bring their project tasks directly into a SharePoint page or news article. (Estimated Release February CY 2018. Have we mentioned that we're an experienced SharePoint developer and consultant?)
  • Microsoft Teams and Microsoft Planner integration allowing users to view all of their assigned tasks across plans from Microsoft Teams. (Estimated Release February CY 2018)
  • Ability display and share views of Planner tasks on a timeline (Estimated Release CY2018)
Planner comes standard with each the following Office 365 Plans:
  • Office 365 Business Essentials
  • Office 365 Business Premium
  • Office 365 Enterprise E1
  • Office 365 Enterprise E3
  • Office 365 Enterprise E5
  • Office 365 Education
  • Office 365 Education E5
Overall, Microsoft Planner is a tool that HingePoint believes could be an excellent solution to many of the operational procedures that any company goes through on a day-to-day basis.  Of course, since this is an Office 365 product, users can also access and update their plans on any mobile device with the Microsoft Planner App.

Integrating Microsoft Planner

If you're interested in learning more about integrating Microsoft Planner or other Office 365 tools into your organization, we'd love to hear what you're looking to accomplish! Feel free to start a live chat with our solution consultant on this page, email us, or call us at (214) 301-0000 to get started today. https://www.youtube.com/watch?v=cUt2HwnkXtA

About HingePoint

HingePoint offers cloud and mobile applications for construction and real estate that are easy to adopt and employees love. Specializing in the systems that run the construction and real estate business including SharePointSalesforceProcoreMS Dynamics, and Autodesk. Scale and grow profitably with Financial and Project Management Dashboards, document management, and workflow automation for field to office collaboration. HingePoint 8105 Rasor Blvd. Suite 241 Plano, TX 75024 (214) 301-0000 www.hingepoint.com   [gravityform id="1" title="true" description="true"] [post_title] => Using Microsoft Planner to Manage Project Tasks More Efficiently [post_excerpt] => [post_status] => publish [comment_status] => open [ping_status] => open [post_password] => [post_name] => using-microsoft-planner-manage-project-tasks-efficiently [to_ping] => [pinged] => [post_modified] => 2018-05-30 11:32:34 [post_modified_gmt] => 2018-05-30 16:32:34 [post_content_filtered] => [post_parent] => 0 [guid] => https://www.hingepoint.com/?p=14212 [menu_order] => 0 [post_type] => post [post_mime_type] => [comment_count] => 0 [filter] => raw ) [7] => WP_Post Object ( [ID] => 14106 [post_author] => 3 [post_date] => 2018-02-22 03:05:11 [post_date_gmt] => 2018-02-22 09:05:11 [post_content] => SharePoint Project Management Solution for Commercial Real Estate With a few simple configurations, SharePoint can be the foundation for a flexible, user-friendly, and affordable Project Management Information System (PMIS). If you are not currently using Microsoft SharePoint and Office 365 to manage your commercial real estate projects… you should be! First, let’s clarify what Office 365 is. Some people think of Office 365 as Word, Excel, and PowerPoint for document creation and Outlook for email. Most are unaware that those are only a tiny piece of everything Office 365 has to offer. We will discuss what these apps are and how to leverage them to their fullest capabilities at a later date (stay tuned to our blog). In the meantime, you can check out the Top 5 Integration Features of Office 365 and SharePoint Online. [caption id="attachment_14105" align="aligncenter" width="850"]Office 365 Apps Office 365 Apps[/caption]

Here are 8 reasons you should be using SharePoint to manage your commercial real estate projects:

1. Chances are you probably already have SharePoint

Microsoft states that they have over 250,000 organizations using SharePoint and that over 85% of Fortune 500 companies now have SharePoint Online. You are already saving money on licensing costs by owning the SharePoint application through your Office 365 licenses.

2. Security

Using groups to maintain a scalable security environment is typically your best option because permissions are applied to the group as a whole, not individual people. So, when adjusting permissions, only one change is needed to a group (as opposed to multiple changes for different individuals). You can define a security permission from a site collection, to a site, to the lowest component of a single item or document. It's very easy to assign these permissions directly to an individual user or a group of users.

3. Collaboration tools everyone will want to use

The ability to leverage Office 365 Groups, which deliver a means of group communication, is a solid alternative to Slack and other popular messaging applications. Using Groups gives your team the ability to view, edit, share all group files, view, and schedule group meetings with ease allowing for better communications among team members. Granting external access in SharePoint Online is a breeze and no longer a time-consuming inconvenience. Simply connect a Microsoft account to their company e-mail or create guest links to give users access to folders, individual files, and sites within your environment.

4. 3rd Party Services Integration

Microsoft Flow puts real power in the hands of regular users by easily connecting and automating services vital to your business. Microsoft Flow features code-free interaction with hundreds of third-party services such as Salesforce, Zendesk, Facebook, Twitter, OneDrive, Microsoft Dynamics, and more.

5. Ridiculously simple reporting tools

SharePoint features powerful reporting tools to quickly view and share data. You can build, configure, and update scorecards and dashboards.

Data visualization with Power BI:

Embedding Power BI reports to a SharePoint page (display charts, dashboards, reports, KPIs, etc.) on your SharePoint site makes the information readily available to users. Additionally, the analysis/metrics tools are now available within the program instead of having to import them; so, significant time is saved on importing data from other sources. You can also use Excel to build your reports and display them within SharePoint. [caption id="attachment_14067" align="aligncenter" width="800"]Example Microsoft BI Dashboard Reports Example Microsoft BI Dashboard Reports[/caption]

6. Mobile/Tablet Friendly

Access to everything, from anywhere, and on any device. This is HUGE for the real estate and construction industry! View and work on documents while on the job site or in the field. With SharePoint Online, you have all the information you need on every device so you can get more work done with ease.

7. Task Management

SharePoint allows you to manage a set of tasks that may belong to a project, a business initiative, or a department. Users can also create customized list views, combined with out-of-the-box workflows to manage personal tasks and assign tasks to their team members or anyone else in the company.

8. Flexibility to make it work how you want

SharePoint is designed to be configured however you want and to provide the most value when managing commercial real estate projects. It can be very intimidating to try and figure out where to start with SharePoint because (by default), SharePoint is installed as a blank site without any content. At HingePoint, we have guru developers and architects that have ALL the Microsoft certifications. We can help you create customized SharePoint Online, Web Parts, .Net, and Office 365 APIs that are integrated with Microsoft Exchange, Active Directory (AD), and SQL Servers.

Conclusion

If you properly implement SharePoint, it will transform your company’s productivity. Employees will be more efficient, you’ll have better access to your company’s data, and you’ll be able to better report on key metrics. HingePoint’s custom SharePoint solutions have helped many companies struggling with unorganized data and manual, multi-step processes. Those same customers have transitioned into a more organized, productive organization through automated workflows and easy-to-find information. Interested? We'd love to have a conversation about what you're working on. Start a chat with our Solutions Architect on this page, give us a call at (214) 301-0000, or contact us here. --

About HingePoint

HingePoint offers cloud and mobile applications for construction and real estate that are easy to adopt and employees love. Specializing in the systems that run the construction and real estate business including SharePointSalesforceProcoreMS Dynamics, and Autodesk. Scale and grow profitably with Financial and Project Management Dashboards, document management, and workflow automation for field to office collaboration. HingePoint 8105 Rasor Blvd. Suite 241 Plano, TX 75024 (214) 301-0000 www.hingepoint.com [post_title] => 8 Reasons to Use SharePoint as a Project Management Solution for Commercial Real Estate [post_excerpt] => [post_status] => publish [comment_status] => open [ping_status] => open [post_password] => [post_name] => using-sharepoint-for-commercial-real-estate-project-management [to_ping] => [pinged] => [post_modified] => 2018-04-24 02:46:32 [post_modified_gmt] => 2018-04-24 07:46:32 [post_content_filtered] => [post_parent] => 0 [guid] => https://www.hingepoint.com/blog/sharepoint/using-microsoft-sharepoint-as-a-project-management-solution-for-construction-industry-copy/ [menu_order] => 0 [post_type] => post [post_mime_type] => [comment_count] => 0 [filter] => raw ) [8] => WP_Post Object ( [ID] => 14108 [post_author] => 3 [post_date] => 2018-02-20 12:01:55 [post_date_gmt] => 2018-02-20 18:01:55 [post_content] =>

Best SharePoint Blog Posts 2017

Best Posts of 2017 - Microsoft SharePoint

HingePoint takes great pride in being an industry leader for Real Estate & Construction companies when looking for SharePoint Consulting and Development services. 2017 was our most successful year to date and we thought it would be helpful to provide a recap of our most popular SharePoint blog posts from the previous year. Here's a quick overview of our 2017 insights about SharePoint and what’s new in terms of SharePoint updates, best-practices, tips, tricks, and more:

#5. How To Use Office 365 & SharePoint Online To Build A Perfect Intranet

Looking for the perfect intranet solution? Want to maximize your Office 365 investment? This article outlines key tools and features to get you started.

#4. SharePoint Out-Of-The-Box Tips And Tricks From SharePoint Experts

A great read for those looking for some the practical SharePoint tips and tricks from our guru project manager that he learned through first-hand training and heads-down hard-work with our clients.

#3. 4 Ways To Use SharePoint For Company Data Management

Do you consistently find yourself wasting time hunting for files and documents? We detail four areas where SharePoint helps companies become more efficient and have more accurate, accessible information for employees.

#2. 7 Trends In 2017 For Commercial Real Estate: SharePoint Remains Top Collaborative Tool

In the commercial real estate industry, there are trends that can directly influence how companies work and achieve maximum growth. Here you will find HingePoint’s take on the top technological trends for commercial real estate developers.

#1. Top 5 Integration Features of Office 365 and SharePoint Online

Finally, our most popular SharePoint post of 2017. Read up on SharePoint upgrades and improvements over the last year that drastically impact users in terms of transporting cloud-based Office 365 capabilities onto the SharePoint platform. We identify five improvements we use to get the most out of Office 365 and SharePoint. This article was so great that @SharePoint Retweeted it!

Thanks for Reading!

We hope that you found this recap beneficial as we took a look back at 2017. There are big things coming in 2018 that we are extremely excited about. We look forward to keeping you in-the-know with all of our tips, insights, and developments as they unfold! -- About HingePoint, LLC HingePoint offers cloud and mobile applications for construction and real estate that are easy to adopt and employees love. Specializing in the systems that run the construction and real estate business including SharePointSalesforceProcoreMS Dynamics, and Autodesk. Scale and grow profitably with Financial and Project Management Dashboards, document management, and workflow automation for field to office collaboration. HingePoint 8105 Rasor Blvd. Suite 241 Plano, TX 75024 (214) 301-0000 www.hingepoint.com [post_title] => Most Popular Microsoft SharePoint Blogs of 2017 [post_excerpt] => [post_status] => publish [comment_status] => open [ping_status] => open [post_password] => [post_name] => popular-microsoft-sharepoint-blogs-2017 [to_ping] => [pinged] => [post_modified] => 2018-05-28 06:59:27 [post_modified_gmt] => 2018-05-28 11:59:27 [post_content_filtered] => [post_parent] => 0 [guid] => https://www.hingepoint.com/?p=14108 [menu_order] => 0 [post_type] => post [post_mime_type] => [comment_count] => 0 [filter] => raw ) ) [post_count] => 9 [current_post] => -1 [in_the_loop] => [post] => WP_Post Object ( [ID] => 14451 [post_author] => 3 [post_date] => 2018-09-19 00:13:06 [post_date_gmt] => 2018-09-19 05:13:06 [post_content] => Microsoft Office 365 and SharePoint Online updates for Quarter 1, Q1 2018. There are so many updates coming out all the time from Microsoft and we want you to know what they are. We will summarize the big releases for you here and how they might impact you.

Latest Microsoft Upgrades in 2018

Security! Office 365 is moving to TLS 1.2 for encryption

Note: You Must Take Action by Action by October 31, 2018

Microsoft and any web-based platform has been warning about this upgrade for a while. To get best-in-class encryption, and to ensure Office 365  service is more secure by default, they are moving all of their online services to Transport Layer Security (TLS) 1.2+. Microsoft is closing down TLS 1.0 and 1.1 protocols and requiring everyone and all Apps to upgrade to TLS 1.2 extending the deadline for upgrading to TLS 1.2 or later to October 31, 2018. So Plan on it or contact us to get help. According to Microsoft Read the Following Information: As of October 31, 2018, Microsoft Office 365 will no longer support TLS 1.0 and 1.1. By October 31, 2018, all client-server and browser-server combinations should use TLS version 1.2 (or a later version) to ensure connection without issues to Office 365 services. This may require updates to certain client-server and browser-server combinations. If you do not update to TLS version 1.2 (or later) by October 31, 2018, you may experience issues when connecting to Office 365. If you experience an issue related to the use of an old TLS version after October 31, 2018, you will be required to update to TLS 1.2 as part of the resolution. Please click Additional Information to learn more from Microsoft Support: Additional information
Published On: September 18, 2018

We’re rolling out multiple improvements to Project Online

We’re excited to announce that multiple new and updated features are coming to Project Online. We are gradually starting to roll these changes out now.

How does this affect me?

After these changes takes place, your users will be able to: - Change the way After events are handled in Project Online with Asynchronous After Event Handling. Project detail pages will load more quickly by using if they use add-ins that rely on After events. Work with the developer of your add-ins to see if you can benefit from this change. If so, change enable the new “Turn on Asynchronous After event processing” setting available in the Additional Server Settings page of your Project Online administration panel. - Get back to work quickly during a Publish Job. We are changing the way the Publish function works in Project Online. Now, when a Publish job is started (either by the user pressing ‘Publish’ or a Project Detail Page triggering it), the user will be able to get back to work quickly. - Start projects sooner with shorter wait times in the Project Create feature. We’ve moved the ‘Create Summary Resource Assignment’ task to a separate queue job. These feature changes are rolling out now and the rollout is anticipated to be completed by mid-October.

What do I need to do to prepare for this change?

You don’t need to do anything to prepare for these changes. If you would like to work with the After Events feature, please connect with your developers to explore the change. Please click additional information to learn more about Project Online. Additional information

Published On: September 13, 2018

Updated Features: Monthly feature updates for Office 365

The latest feature updates for Office 365 are now available. One of the benefits of Office 365 ProPlus is that Microsoft can provide new features for Office apps on a regular basis, through monthly updates.

How does this affect me?

This month’s update includes new feature updates, as well as other security and bug fixes. Here is a list of some of the new features available in the September update:
  • Outlook now has an option to prevent forwarding of meeting invites.
  • Access has an updated Linked Table Manager where you can refresh, relink, or remove linked tables.
  • Build a Word document directly from Visio by using the new Export feature.
  • You will now be able to turn your Visio diagram into an interactive Power BI visualization with just a few clicks.
  • Microsoft Project has an added option to help you customize your Task Board to include more information.
  • A more complete list of features and descriptions is available by clicking Additional Information.

What do I need to do to prepare for this change?

If you have users configured for Monthly Channel release updates, you may want to get up to speed on the new features this month. Other than that, you do not need to do anything to prepare for this change. Please click Additional Information to see a complete list of all the updates to Office, in September. Additional information

Published On: September 13, 2018

New feature: Data export in Microsoft Bookings

Data export in Microsoft Bookings is a new Office 365 feature. We'll begin rolling this feature out soon. This message is associated with Office 365 Roadmap ID: 33430.

How does this affect me?

We are adding a link in the Home page of Bookings entitled "Export more data as a TSV" so you can download a tab delimited file with a row for each event on the booking calendar for the previous 90 days and the upcoming 90 days (3 months back and 3 months forward). Each row includes the Date/Time info for the event, the customer name, customer email, customer phone #, customer address, staff assigned, service selected, location, and appointment duration. We'll be gradually rolling this out to Targeted Release organizations over the course of the next couple of weeks, and the roll out will be completed worldwide by the end of December 2018.

What do I need to do to prepare for this change?

There is nothing you need to do to prepare for this change. Please click Additional Information to learn more. Additional information

Published On: September 11, 2018

New feature: Suggested replies in Outlook on the web

Suggested replies is a new Office 365 feature. We'll begin rolling this feature out soon. This message is associated with Office 365 Roadmap ID: 27315.

How does this affect me?

For messages that can be addressed with a short response, Outlook suggests three related responses in the body of the email so you can reply with just a couple of clicks. Users can turn this feature off in Settings/Mail/Compose and reply/Suggested replies. We'll be gradually rolling this out to Targeted Release organizations in North America in mid-September, and the rollout will be completed worldwide by the end of December 2018.

What do I need to do to prepare for this change?

You don't need to do anything but may consider updating your user training and notifying your helpdesk. Please click Additional information to learn more. Additional information

Published On: September 11, 2018

Reminder: Intune moving to TLS 1.2 for encryption

We communicated in MC141068 that Intune will move to support only TLS 1.2 starting October 31, 2018. This will provide best-in-class encryption, ensure our service is more secure by default, and align with other Microsoft services such as Microsoft Office 365. The latest communication from Office about this change was in MC144908. Note that the Company Portal will also move to support TLS 1.2 on October 31, 2018.

How does this affect me?

As of October 31, 2018, Intune will no longer support TLS 1.0 and TLS 1.1. All client-server and browser-server combinations should use TLS version 1.2 to ensure connection without issues to Intune. Note that this change has an end-user device impact as some devices ─ devices that are no longer supported by Intune but are still receiving policy through Intune ─ cannot use TLS version 1.2. This includes devices such as those running Android 4.3 and below. You can view a list of additional devices and browsers impacted in the support blog linked in Additional Information below. If you experience an issue related to the use of an old TLS version after October 31, 2018, you will be required to update to TLS 1.2 or to a device that supports TLS 1.2 as part of the resolution.

What do I need to do to prepare for this change?

We recommend you proactively address weak TLS usage by removing TLS 1.0/1.1 dependencies in your environments and disabling TLS 1.0/1.1 at the operating system level where possible. Begin planning your migration to TLS 1.2+, today. Check the support blog post for the list of those devices that are not supported by Intune today, but may still be receiving policy and will not be able to communicate using TLS version 1.2. You may need to notify those end users that they’ll lose access to corporate resources based on this industry-wide shift to best-in-class encryption. Please click Additional Information to learn more. Additional information

Published On: September 10, 2018

Updated feature: Removal of footnote in group emails you are following in your inbox

We’re updating the footnote in the emails you receive when you are following a group in your inbox. We'll begin rolling this feature out soon. This message is associated with Office 365 Roadmap ID: 33432.

How does this affect me?

We are reducing clutter in group emails by removing the footnote in the emails you receive when you are following a group in your inbox. The footnote gave followers a direct link to stop following the group in their inbox. Following a group is the default value when someone creates a group but can be modified when creating it. Moving forward, if users would like to stop following a group they should do so from the group card. We'll be gradually rolling this out to Targeted Release organizations this week, and the rollout will be completed worldwide by the end of November 2018.

What do I need to do to prepare for this change?

You don't need to do anything but may consider updating your user training and notifying your helpdesk. Please click Additional information to learn more. Additional information

Published On: September 07, 2018

Updated feature: Email notifications and other Message Center preferences for customized admin roles

We’re updating Message Center to support email notifications and other Message Center preferences for customized admin roles. We'll begin rolling this feature out soon. This message is associated with Office 365 Roadmap ID: 33054.

How does this affect me?

Customized admin roles will start receiving email notifications for Message Center and can customize their Message Center preferences based on what messages they want to see in addition to opting out of email notifications. We will be rolling this out to Targeted Release organizations over the next few weeks. The feature will remain in Targeted Release for at least 30 days before it continues to be made available. We anticipate rollout completion worldwide to all Office 365 organizations by early October.

What do I need to do to prepare for this change?

You don't need to do anything, but may consider updating your user training, and notifying your helpdesk. Please click Additional Information below to learn more about Message Center and to review instructions on opting out of automatic email notifications. Additional information
Published On: September 06, 2018

New feature: Permission Mode for Project Web App sites

We’re updating where you can change the permission mode for Project Web Apps (PWA). You’ll begin seeing this change over the coming weeks. This message is associated with Office 365 Roadmap ID: 32752.

How does this affect me?

Project Online offers two security management options for controlling the kind of access that users have to entities within PWA. This setting currently resides in the Office 365 admin center. With this change, this setting will also become available to Site Collection administrators within PWA server settings. We'll be gradually rolling this out in early October, and the roll out is expected to be completed by the end of November.

What do I need to do to prepare for this change?

There is nothing you need to do to prepare for this change. Please click Additional information to learn more. Additional information
Published On: September 06, 2018

New feature: Insight Services in Excel (Win32)

Insight Services in Excel is a new Office 365 feature that helps organizations make better use of their data. This feature is already available for English language customers in the Office Insider program, and we will be rolling this out for additional languages starting October 1. This message is associated with Office 365 Roadmap ID: 20955.

How does this affect me?

Insight Services in Excel analyzes data and its structure and automatically generates a series of recommendations and useful ways to make sense of the data, including high-level summaries, statistically significant findings, and recommended visualizations. If you are an English language customer and a part of the Office Insider program, this feature is already available to you. On October 1, we will begin rolling this feature out to Office 365 organizations outside of the Targeted Release program as well as organizations in other regions, starting with the French, German, Spanish, Chinese and Japanese markets. Insight Services in Excel will roll out to your organization on-by-default. This feature is a part of the Intelligent Services for Office 365 and users will be able to choose to turn on Intelligent Services to get recommendations from this feature when they log into Excel for the first time. This choice will then apply to Intelligent Services across all Desktop applications. The rollout is expected to start on October 1 and we anticipate rollout completion to take place by the end of December.

What do I need to do to prepare for this change?

f you want to disable Insight Services for your users, you can do so through a policy setting. If you want to disable all Intelligent Services for your users, you can do so by following the instructions at this link Disable Intelligent Services for users. Please click Additional Information to learn more about Insight Services in Excel.Additional information
Published On: August 17, 2018

New feature: Azure Active Directory applications are moving to Office.com

Today the Office 365 app launcher shows you 3rd party apps in the form of Azure Active Directory single sign-on applications. We are now bringing these same apps to Office.com. As a result of this change, we are removing the Office my apps page in an effort to align app locations across similar Office 365 services. This message is associated with Office 365 Roadmap ID: 20468.

How does this affect me?

After this change takes place, the Azure Active Directory apps will be accessible from the Office 365 gallery or the search box on Office.com. Additionally, recently used AAD apps will show up in the Apps section on Office.com. We'll begin rolling this change starting today, and the roll out will be completed worldwide by the end of August.

What do I need to do to prepare for this change?

There is nothing you need to do to prepare for this change. Please click Additional Information to learn more. Additional information
Published On: August 16, 2018

New feature: Bill payment events in Outlook

Bill payment events on your calendar is a new Office 365 feature. We'll begin rolling this feature out soon. This message is associated with Office 365 Roadmap ID: 27215.

How does this affect me?

When a billing statement is received in English from a supported provider, an event will be created on the recipient user’s calendar in Outlook on the web that lists the payment due date. Outlook will also send email reminder two days before the due date. Billing statements sent in languages other than English or from providers that aren’t currently supported won’t activate this feature. When bill pay events are created, they’re visible only to the user or users the events apply to. When events are turned on, they’ll sync across devices. Users can turn off this feature in Outlook on the web. This feature is rolling out now, and we anticipate rollout completion by the end of September.

What do I need to do to prepare for this change?

You don't need to do anything but may consider updating your user training and notifying your helpdesk about how users can turn this feature off. Please click Additional Information to learn more and get detailed availability by region. Additional information
Published On: August 15, 2018

New feature: The Microsoft 365 Public Roadmap

We’re excited to announce that we are releasing a new version of the Office 365 Roadmap in mid-September. This message is associated with Office 365 Roadmap ID: 25177.

How does this affect me?

In mid-September, the Office 365 Roadmap will become the Microsoft 365 Roadmap and will move to a new web location. In addition to retaining all the current information and functionality of the existing Office 365 Roadmap, the new site will include Microsoft 365 product features from Windows 10, Enterprise Mobility Suite, and Azure. We will have redirects in place so that the deep links in any existing Message Center posts will continue to function, and any bookmarks you have set to the Roadmap will continue to work. With the new Microsoft 365 Roadmap, you’ll be able to: - Utilize multiple new search filters such as “product,” “cloud instance,” and “platform”. - View additional information for the features on the Roadmap, including whether the feature is deploying in Targeted Release, preview, specialized cloud instances or worldwide. This information will be located on the feature card, or available via search in the Roadmap. - Leverage new RSS capabilities through a custom link on the Roadmap web page. Using the RSS features feed you can subscribe to be notified of real-time feature updates, and view the notification in Outlook, supported browsers or mobile readers. Power users can use various tools to automate the handling of RSS updates to integrate them into their own 3rd party services. Other changes that will occur are: - The existing Office 365 URL (https://products.office.com/business/office-365-roadmap) will be replaced with a new Microsoft 365 Roadmap URL. Please note that the existing Office 365 Roadmap URL will automatically redirect to the new page. - The "previously released" category will become the “launched” category. Launched features will remain in the “launched” category for six months after going live.

What do I need to do to prepare for this change?

You don't need to do anything to prepare for this change. Please click Additional Information to learn more. Additional information
Published On: August 10, 2018

New feature: Guided workflow for deleting users

Guided workflow for deleting users is a new Office 365 feature. This feature is now available for your organization.

How does this affect me?

As an IT admin, there are certain tasks and process that happen almost daily. We’re using customer feedback to identify those common tasks and make them easier and faster to perform with repeatable results. Deleting a user when they leave an organization is one of those common tasks. From the IT side, it can take multiple steps to offboard a user. From the business side, it can be easy to lose valuable data stored in the user’s documents and email. We’re combining the steps it takes to delete a user, retain their documents, and retain their email into a single workflow with in-context guidance. This guided workflow is now available to all Microsoft 365 organizations.

What do I need to do to prepare for this change?

You do not need to do anything to prepare for this change. Please click Additional Information to learn more. Additional information
 Published On: August 8, 2018

New feature: Edit the email address of an Office 365 Group with a new cmdlet

We’re releasing a new Exchange Online PowerShell cmdlet that allows you to edit the email address of an Office 365 Group. We'll begin rolling this feature out soon. This message is associated with Office 365 Roadmap ID: 27891.

How does this affect me?

This feature will let you update the email addresses (SMTP addresses) of an Office 365 Group that has already been created. Only you and users with administrator-level permissions will be able to use this function, and it will be performed through an Exchange Online PowerShell cmdlet. After a change is made to an existing Group email address, the updated handle will automatically sync with Azure Active Directory (AAD). Before this change took place, it was not possible to reclaim email addresses of Groups. Now, you can reclaim addresses as well as delete domains even when one or more Office 365 Groups have email addresses associated with a given domain. When executed, the cmdlet Set-UnifiedGroup -EmailAddresses updates existing Email addresses of the group and syncs it to AAD. We'll begin gradually rolling this out to customers in North America over the next few weeks, and the roll out will be completed worldwide by the end of September.

What do I need to do to prepare for this change?

There is nothing you need to do to prepare for this change. Please click Additional Information to learn more. Additional information
Published On: August 2, 2018

We’re streamlining settings in the Teams and Skype for Business admin center

In March 2018, we communicated in MC132234 that we were migrating settings to the new Microsoft Teams and Skype for Business admin center. As we have migrated most of our existing settings to the new Teams and Skype for Business admin center, we are removing the tenant level on/off toggle and moving to align with license management practices across Microsoft 365. We will begin removing the tenant level toggle used to disable Teams for users and guests starting August 30, 2018.

How does this affect me?

After this change, instead of utilizing the on/off toggle in the Services & Add-in Teams section, service management will be done in the Office 365 admin center in the user licensing dialog. If you were leveraging this toggle to disable Teams for your tenant for SKUs other than Guest, please ensure you explicitly remove the relevant user’s Teams license in the Office 365 Admin Center in the user licensing dialog. For the Guest SKU there is a setting available in the Teams and Skype for Business admin center under org-wide settings and PowerShell to enable/disable access to Teams for guest users. We will begin removing the tenant-level toggle starting August 30, 2018.

What do I need to do to prepare for this change?

If you were not using the tenant level toggle to disable Teams for your tenant, you do not need to do anything to prepare for this change. If you were using this toggle to disable Teams, you will need to follow the guidance to manage Teams for your users by license. To learn more about managing Microsoft Teams for your users, please click Additional Information below. Additional information
Published On: August 1, 2018

We’re making some changes to the Office 365 group creation process

We are simplifying the group creation workflow for Office 365 groups. We’ll begin rolling this change out soon.

How does this affect me?

After this change takes place, you will no longer have the option to change the welcome email language when creating groups. Additionally, options to send copies of group conversations and events to group members’ inboxes and to let people outside the organization email the group will only be adjustable after a group is created. We’ll begin gradually rolling this update out to Targeted Release organizations starting today, and we anticipate worldwide rollout completion by the end of August. This update is not yet being made available to sovereign cloud organizations in BlackForest, GCC, GCC High, and Gallatin.

What do I need to do to prepare for this change?

You do not need to do anything to prepare for this change. To learn more about Office 365 Groups, please click Additional Information below. Additional information
Published On: July 31, 2018

New feature: Live events in Microsoft 365

Live events in Microsoft 365 is a new feature that enables you and your users to broadcast video from Microsoft Teams, Stream and Yammer. We will initially be launching this feature in preview. Additionally, Microsoft Teams Yammer and Stream now support third-party encoders that enable studio-quality broadcasting. This message is associated with Office 365 Roadmap IDs: 31090, 18503, and 24216.

How does this affect me?

Live events in Microsoft 365 enables you and authorized users to communicate broadly across your organization with interactive experiences that include conversations, video and content delivery. You can create a live event in Microsoft Stream, Microsoft Teams or Yammer—wherever your audience, team, or community resides. The event can be as simple or as sophisticated as you’d like. With Quick Start in Microsoft Teams, you can create casual presentations and panels, using webcams, content and screen sharing. This uses the built-in encoding in Teams, so you don't need additional software for presenters. For more formal events, you can use a third-party encoder to enable the use of high-end cameras and other inputs to broadcast a studio-quality production in Teams, Stream or Yammer. We will begin gradually rolling these updates out over the month of August, and we anticipate rollout completion by the end of September.

What do I need to do to prepare for this change?

Live events in Stream and Yammer will be on-by-default, however, as an Office 365 administrator, you will need to assign permissions for end users to access this feature. Scheduling a “Quick Start” event or enabling a third-party encoder in Microsoft Teams is also on-by-default, but only available to users in your organization that have Teams meeting capabilities enabled. If your firewall blocks outbound traffic, you'll want to ensure that these FQDNs listed are on the allow list in addition to what’s published on the Office 365 URLs and IP address ranges for Microsoft Stream. To learn more about Live events for Microsoft 365, enabling user access to create live events, Quick Start events, and using third-party encoders for studio-quality production, please click Additional Information below. Additional information
Published On: July 27, 2018

Updated feature: sway.com is becoming sway.office.com

To help customers understand Sway is part of office.com we are changing the Sway URL from sway.com to sway.office.com.

How does this affect me?

After this change takes place, existing Sway links will continue to work and will redirect to the new URL. This change will be gradually rolled out over the next couple of months.

What do I need to do to prepare for this change?

There’s nothing you need to do, but you may consider updating your user handbooks and notifying your helpdesk. Please click Additional Information to learn more about managing Office 365 endpoints. Additional information
Published On: July 25, 2018

New Feature: Outlook for Mac now syncs Google Calendar and Contacts

We've now completed the roll out of the support for Google Contacts and Calendar in Outlook for Mac. Announced last year and released first to the Office Insider Fast customer community, the deployment of this highly anticipated feature has extended beyond customers who subscribe to the Insider Slow program to all Outlook for Mac Office 365 customers. This message is associated with Office 365 Roadmap ID: 24380.

How does this change affect me?

People in your organization who use Microsoft Outlook 2016 version 16.13 (180513) or a later version, will be prompted to sign into Google to add their Google account to Outlook for Mac. For users who already synchronize their Gmail with Outlook, by signing into Google, Outlook will now synchronize Google calendar and contact information in addition to mail with Outlook for Mac. Users will need to know their Google account username and password to authenticate.

What do I need to do to prepare for this change?

No action is required to support this change. However, you will have the option to turn off the prompt to sign into Google by following the instructions found in the link to Additional Information below. Additional information
Published On: July 23, 2018

Updated feature: Audit features in Exchange

Based on your feedback, we’re making some updates to Exchange mailbox auditing. Starting in the next couple of months, Exchange will be turning on Mailbox audits by default for user mailboxes, and at that time you will no longer have to configure the Audit Enabled setting on each of your user mailboxes to capture security audit data. This message is associated with Office 365 Roadmap ID: 32224.

How does this affect me?

In the coming months, we will enable all mailboxes with original default audit configuration settings to automatically record audit events. Mailboxes generating audit records can be found in the unified audit log or in the mailbox audit log through the Search-MailboxAuditLog cmdlet. Mailboxes that are currently configured to audit will continue to do so.

What do I need to do to prepare for this change?

If you do not want to enable these updates, you can preemptively override the coming default-enablement setting for your entire organization by running Set-OrganizationConfig -AuditDisabled $true. You can still override auditing on individual mailboxes with the Set-MailboxAuditBypassAssociation PowerShell cmdlet as well. Subsequently the Audit Enabled setting on individual mailboxes will no longer be available. Additionally, for mailboxes that have the original default audit configuration, we will update the Get-Mailbox action audit configurations automatically under AuditAdmin, AuditDelegate and AuditOwner to include more of the available audit events by default. If you do not want to audit these new actions in your user’s mailboxes and you do not want your mailbox audit configurations to change in the future as we continue to add new audit actions, you can set AuditAdmin, AuditDelegate and AuditOwner to your desired configuration. Please click Additional Information for more details on this change and for links to supporting information on how to use the mailbox audit data. You’ll find information regarding how to add or remove audit actions, retrieving auditing settings for user mailboxes in your organization, and enabling auditing for all mailboxes in your organization. Additional information
Published On: July 12, 2018

New feature: See the file card from Shared by Me and show a weekly trend for daily views and viewers on a file

We are rolling out two new features for OneDrive for Business soon. You will be able to show the file card from the files on the Shared by Me view so that you can quickly see access statistics from this view. You will also be able to see the weekly trend of daily views and viewers on a file. This message is associated with Office 365 Roadmap ID: 23760.

How does this affect me?

With this change, your users will have the ability to hover on the file column on the Shared by Me view to show the file card. From the file card, users can click the view count to bring up the viewers panel. The viewers panel will now show a weekly chart mapping the number of views per day and number of viewers per day. This gives your users a clear picture of the amount of activity happening on your file. Note that the viewers panel can also be opened from the details pane by clicking on the view count. We'll be gradually rolling these out to Targeted Release tenant customers in early July, and the roll out will be completed worldwide by the end of August.

What do I need to do to prepare for this change?

You don't need to do anything, but may consider updating your user training, and notifying your helpdesk. Please click Additional information to learn more. Additional information
 Published On: July 6, 2018

New feature: Online payments now available in Microsoft Bookings

Online payment is a new Office 365 feature for Microsoft Bookings. We'll be gradually rolling this out to Targeted Release organizations in mid-July, and the roll out will be completed worldwide by the end of September 2018. This message is associated with Office 365 Roadmap ID 30650. You're receiving this message because our reporting indicates that your organization has purchased one or more of the following Office 365 subscriptions: Office 365 Enterprise E3, Office 365 Enterprise E5, Office 365 A3, and Office 365 A5.

How does this affect me?

Bookings will now allow you to request an online payment in order for your customer to complete booking an appointment. This feature will be off-by-default and payment/banking information can only be set-up or modified by you, the Office 365 admin.

What do I need to do to prepare for this change?

If you don't want to allow online payments in Bookings, you don't need to do anything. If you want to turn on payments in Bookings, please follow the instructions in the Additional Information link. Please click Additional information to learn more. Additional information
Published On: July 3, 2018

We’re making changes to Exchange Web Services for Office 365

Over the last few years, we have been investing in services to help developers access information in Office 365 in a simple and intuitive way. As we make progress on this journey, we have continued to evaluate the role of Exchange Web Services (EWS) and how to best interact with Office 365 data and authenticate with Exchange Online.

We are making the following announcements today:

  • Basic Authentication for Exchange Web Services (EWS) will be retired, beginning October 13, 2020, as we focus our efforts on OAuth 2.0.
  • We are investing our development resources in Microsoft Graph as the future mechanism for accessing Exchange Online data.

How does this affect me?

With this change, we are focusing our investments in OAuth 2.0 for authentication and authorization as the preferred method to access Exchange Online. Starting October 13, 2020, we will completely remove Basic Authentication for EWS as a way to access Exchange Online. Additionally, EWS will continue to receive security updates and certain performance updates, but product design and features will remain unchanged.

What do I need to do to prepare for this change?

If you have been using Basic Authentication for EWS in your applications, you should plan to use OAuth 2.0 for authentication and authorization, before October 13, 2020. In addition, we strongly suggest that you plan on transitioning to Microsoft Graph based Outlook APIs to continue accessing Exchange Online data. Please click Additional Information to learn more. Additional information
Published By Microsoft On : May 17, 2018

Updated feature: New Start Page experiences for Office

Microsoft is  updating the Office start pages for Word, PowerPoint and Excel. They begin rolling this feature out soon.

How does this affect me?

Users will see an updated Start experience for both Desktop (Windows) and Web versions of the Office apps (Word, PowerPoint and Excel) These updates will show a new experience that allow you to see documents important to you more easily, create content quickly and get updates on activities in your document. We’ll be rolling out the Office desktop (Win32), in our May2018 update for the Office 365 ProPlus monthly channel. If you are on semi-annual channel for updates, you will receive these at a later date. To determine which channel you are configured for, please read our overview of update channels for Office 365 ProPlus. Want to learn more? Click here: Additional information
Published On : March 31, 2018

Do you Use Yammer to collaborate? If so, read on.

Action required by September 25, 2018

Starting October 16, 2018, Yammer will no longer support multiple Yammer networks associated with one Office 365 tenant.Microsoft will be consolidating your Yammer networks into a parent Yammer network. During this process, content will no longer be available from the subsidiary networks. We recommend you migrate your own networks prior to October 16.

How does this affect me?

On October 16, 2018, all subsidiary networks will be migrated to the parent Yammer network associated with your Office 365 tenant. After migration, the subsidiary networks, and all its content will no longer be available. Please ensure that you have saved and exported all your files and documents before the migration. This change is one of the steps required towards utilizing all the features and benefits of Office 365. Once all steps are completed, all Office 365 groups and tools will be connected to each other. Users will be able to easily access their SharePoint Online, OneNote and Planner tools within each of their corresponding Yammer groups.

What do You Need to do to Upgrade Yammer?

You can take control, and migrate all your subsidiary Yammer networks to your parent Yammer network before October 16, 2018. Click here for instructions on how to migrate your networks. Please ensure that you have saved and exported all your files and documents from your subsidiary networks. If you don’t migrate them yourself, we will migrate your networks on October 16, 2018. Please ensure that you have saved and exported all your files and documents from your subsidiary networks, before October 16. Please click Additional Information to learn more about Yammer networks and Office 365 tenants. If you use Yammer, you need to keep reading, follow the real deal from Microsoft here: Additional information
Published On : March 15, 2018

All New Microsoft Teams Admin Center

In late-March, 2018, Microsoft launched a new Microsoft Teams admin center. The new admin center will give you a single location to manage Microsoft Teams It has new functionality and the ability to manage Teams settings on a user level. This message is associated with Office 365 Roadmap IDs: 24189 and 26982. This feature is only available to members of your organization that have been granted administrator-level permissions.

How does this affect user? It Doesn’t. If you are an Administrator? Read more here. There will be a lot more coming in this area as MS Teams grows.

Additional information on Teams Admin Center.

Microsoft is Consolidating Yammer networks ( probably because they are all integrating into Teams)


Published On : March 15, 2018

Microsoft Dynamics 365 Business Central – Finally Integrated with Office 365

Why is this important? Because did you know that before this, MS Dynanics really didn’t integrate with O365 Email and other features most of us would expect. This shows that MS Dynamics 365 is finally hitting the core of Office365 Capabilities. This is Big! Here is What Microsoft says about it: Microsoft Dynamics 365 Business Central is a new service designed to work with Office 365. An evaluation version of Dynamics 365 Business Central will be available via self-service signup. Microsoft Dynamics 365 Business Central offers organizations a single, end-to-end solution for managing finances, operations, sales, and customer service. It offers great value because it integrates with other Microsoft cloud services, including Office 365, and can be customized or extended for specific industry needs with PowerApps, Microsoft Flow and Power BI. Dynamics 365 Business Central will be generally available on April 2, 2018 in 14 countries – United States, Canada, United Kingdom, Denmark, Netherlands, Germany, Spain, Italy, France, Austria, Switzerland, Belgium, Sweden, and Finland. Australia and New Zealand will be generally available beginning July 1, 2018.

How does this affect Your company?

As an administrator, you can sign up for Dynamics 365 Business Central through the Dynamics 365 Business Central website. It is not possible to sign up through the purchase services page in the Office 365 Admin center, because the product can only be purchased through our Cloud Solution Provider (CSP) partners. When you sign up for Business Central, you can assign subscription licenses to users who should have access. Additionally, individual users in your organization may be able to sign up for Business Central through the Business Central website. When a user in your organization signs up for Business Central, that user is assigned a Business Central license automatically.

What Can You Do to Prepare for this Change?

You don't need to do anything, but may consider updating your user training, and notifying your helpdesk. There are steps you can take as an administrator to prevent users from signing up for Dynamics 365 Business Central evaluation, if you choose. In this case, users’ attempts to sign in will fail and they will be directed to contact organization’s administrator. You do not need to repeat this process if you have already disabled automatic license distribution. Please click Additional information to learn more. Additional information to learn more. [post_title] => Office 365 Feature Updates in 2018 (And Why It Matters) [post_excerpt] => [post_status] => publish [comment_status] => open [ping_status] => open [post_password] => [post_name] => office-365-feature-updates-in-2018-and-why-it-matters [to_ping] => [pinged] => [post_modified] => 2018-09-21 09:10:08 [post_modified_gmt] => 2018-09-21 14:10:08 [post_content_filtered] => [post_parent] => 0 [guid] => https://www.hingepoint.com/?p=14451 [menu_order] => 0 [post_type] => post [post_mime_type] => [comment_count] => 0 [filter] => raw ) [comment_count] => 0 [current_comment] => -1 [found_posts] => 13 [max_num_pages] => 2 [max_num_comment_pages] => 0 [is_single] => [is_preview] => [is_page] => [is_archive] => 1 [is_date] => [is_year] => [is_month] => [is_day] => [is_time] => [is_author] => [is_category] => 1 [is_tag] => [is_tax] => [is_search] => [is_feed] => [is_comment_feed] => [is_trackback] => [is_home] => [is_404] => [is_embed] => [is_paged] => [is_admin] => [is_attachment] => [is_singular] => [is_robots] => [is_posts_page] => [is_post_type_archive] => [query_vars_hash:WP_Query:private] => 728efb33dad02541f27a38bd1effa9aa [query_vars_changed:WP_Query:private] => [thumbnails_cached] => [stopwords:WP_Query:private] => [compat_fields:WP_Query:private] => Array ( [0] => query_vars_hash [1] => query_vars_changed ) [compat_methods:WP_Query:private] => Array ( [0] => init_query_flags [1] => parse_tax_query ) )