- Systems (like software)
Devices – We should use devices to collect data. Sometimes people must collect data. But if we can use a tool it will save a lot of time and get rid of a ton of busy work. Let’s look at the airline and weather example. Instead of making people continuously report the temperature in various cities, devices collect this information. Could you imagine how much tickets would be if people had to report this data?
Systems (Like software) – Many times devices collect data and then people turn it into information for senior leaders to make decisions. Many employees in corporate America are “Deck Donkeys,” which means the solely create decks to share information. These Power Point decks are typical graphs, reports, etc. Taking the airline industry example, instead of someone constantly making reports on the weather and showing where there is inclement weather, the airline industry has software that automatically reports on severe weather. Based on the weather, systems can predict airport congestion, taxi times and even what runways will be available and when. You can read a blog o n how The Weather Company uses systems for prediction.
Humans – Humans ultimately make the decisions. Let’s look at the airline industry one last time. After looking over the information on freezing temperatures, the information is funneled to the pilots, control towers, and airlines so they can make the best decisions for passengers. More from The Weather Company:
Airlines cannot change the weather, but they can mitigate the effect if they know the impact in advance. By understanding situations and the potential of their impacts ahead of time, airlines can execute time-sensitive strategies (such as flight cancellation, flight swaps, reserve crew, and etc.) to mitigate such impacts.Could you imagine what would happen if ALL this work was completed by a human? There would certainly be errors and airline prices would be even higher! With the right devices collecting the data and the right systems transposing it into information, humans can focus on making strategic decisions that will make their customers happy. That is how technology should work for us.
Chapter Eight:The HingePoint Way. The first step is identifying the problem. We want to identify what is blocking you from the work that matters. Below are some general questions that could help you identify this… and identify where you fall on the oversimplified workflow. --------- Although I cannot take you through the exercises in this blog, we have a few general questions HingePoint looks for when consulting a client. Are you doing redundant work? Redundant work most often comes in the form of entering data in multiple systems. For example, we had a client that would enter financial data for their portfolio into a PDF and then again into an Excel Spreadsheet. Do you have to search for data? Do you have all the data to make decisions at your fingertips? Or must you hunt for this data? Why isn’t a device collecting this for you? Why is the data not already stored in one place? Are you doing the work of a human? Check out our oversimplified workflow post to learn more. Are you doing the work that a device or system should be doing to finish your work? What do you want? Based on these questions and answers, what do you want technology to do for you? If we were in a perfect work, what would technology do for you? ---------- The ultimate goal is to go to war on anything that blocks you from working on what matters. Once you understand the redundant and busywork that you don't want to do, you can begin asking, "Okay, so how can technology solve this?
HingePoint 2300 McDermott Road STE 200-235, Plano, TX 75025 (214) 301-0000 www.hingepoint.com HingePoint provides AutoDesk, BIM and Revit consulting & services for the AEC industry with development & integration of AutoDesk products with enterprise systems. As members of the AutoDesk Development Network, we are a trusted partner with over 25 years experience of systems development and integration work in the AEC industry. We support development of Autodesk products including AutoCAD, Revit, M, BIM360 and are experts in integrating with enterprise systems including Salesforce, SharePoint & Office365. Our clients range from top hotel brands and restaurant chains to AEC firms and real estate developers and Facilities Management. We provide BIM with ROI. Results Guaranteed...Literally Guaranteed. [post_title] => Learn this Simple Rule to Identify Busywork [post_excerpt] => [post_status] => publish [comment_status] => open [ping_status] => open [post_password] => [post_name] => simple-rule-to-identify-busywork [to_ping] => [pinged] => [post_modified] => 2021-03-24 14:03:03 [post_modified_gmt] => 2021-03-24 19:03:03 [post_content_filtered] => [post_parent] => 0 [guid] => https://www.hingepoint.com/?p=12101 [menu_order] => 0 [post_type] => post [post_mime_type] => [comment_count] => 0 [filter] => raw ) ) [post_count] => 3 [current_post] => -1 [in_the_loop] => [post] => WP_Post Object ( [ID] => 15261 [post_author] => 3 [post_date] => 2020-10-22 18:25:30 [post_date_gmt] => 2020-10-22 23:25:30 [post_content] =>
Automations, implementation, flexible frameworks with Microsoft Power AutomateAutomations, implementation, flexible frameworks. They all sound great, but how do they actually benefit your business? With Microsoft Power Automate, the possibilities may be endless but the benefits are easy to see. HingePoint is breaking down three key examples of how to supercharge your workflow and improve your organization’s productivity, processes, and bottom line. Grab your notepad and prepare to reimagine your business. Now let’s dive in.
1. Easily integrate with hundreds of software applications
When businesses perform automation, the main barrier we see them face is the connectivity to specific services they already use. For example, integrations that connect data from a SharePoint list or from an Excel sheet to the OneDrive for storage aren’t always available. Power Automation seamlessly integrates with SharePoint project management tools, SharePoint workflows, and other systems that may already be in place within your organization.
Our approach: To resolve this issue, we use SharePoint Designer Workflow, lists, and libraries to perform the automation. We also utilize Microsoft Flow to integrate with thousands of other software and services. Not only does Power Automate easily connect with Microsoft products, but it also communicates with ease with other programs.
2. Automated triggers so you don’t have to lift a finger
In any automation, the most important step is defining what trigger or action signals the start of an automation process. When do you want automation to be sent and what determining factor dictates that initiation?
Our approach: We use the Microsoft Flow Triggers to start the automation process. These triggers specify how and when a workflow gets carried out. We also create custom triggers specifically to collect data and perform further business operation logics.
3. Email automation that actually works
Power Automate can decipher an email’s content and process it according to predetermined filters. For example, an organization can utilize email automation for their invoice approval process. Power Automate takes an invoice as an email attachment and moves it into the library for automatic invoice approval. Simple, easy, and effective.
Our approach: We implement a filter according to specific keywords in an email’s subject line, body content, or by the email sender’s address.